Human Resources Assistant- Onboarding Team

JWCH Institute, Inc.; California, Northern (MO, KY); Hybrid; USD 49,000 - 50,000; Full time

Benefits offered by this job

Health premiums allowance

Health Savings Account

Paid time off & holidays

401(k) plan with employer contribution

Disability & life insurance

AD&D

Job summary

JWCH Institute, Inc. in Commerce, CA seeks a Human Resources Assistant on the Onboarding Team to support onboarding and employee services. This temporary role focuses on orientation, documentation, and HR processes to help new hires integrate smoothly.

You will coordinate training, assist with benefits, maintain records, and support recruitment and communications as part of the onboarding workflow. This position emphasizes confidentiality and professional interaction with staff.

Qualifications

• High school diploma or equivalent; HR-related degree preferred.
• 1–2 years experience in HR, onboarding, or related admin role.
• Strong public speaking and presentation skills.
• Ability to lead orientations and communicate policies to diverse audiences.
• Excellent verbal and written communication; explain complex information clearly.
• Detail-oriented with strong organizational and time management skills.
• Proficient in Microsoft Office; HRIS/ATS experience is a plus.
• Bilingual in English and Spanish is a plus.

Responsibilities

• Lead and facilitate new hire orientations and onboarding activities.
• Coordinate training, payroll forms, I-9 verifications, and background checks.
• Prepare offer letters and rejection notices; manage postings.
• Maintain confidential employee records and health assessments.
• Support recruitment events, interviews, and onboarding communications.
• Assist with safety program and onboarding documentation.

Skills

Public speaking

Communication

Detail-oriented

Time management

Microsoft Office

HRIS / ATS

Bilingual English/Spanish

Education

Bachelor’s degree in HR or related field

High school diploma or equivalent

Tools

Microsoft Office Suite

HRIS

Applicant Tracking System

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Assistant- Onboarding Team

Temporary Commerce, CA, US

3 days ago Requisition ID: 3460

Salary Range: $48,579.00 To $49,793.00 Annually

Classification: Temporary Position

Position Purpose

The Human Resources Assistant provides specialized administrative and clerical support to the Human Resources Department, with a focus on onboarding and employee services. As part of the Onboarding Team, the HR Assistant plays a key role in facilitating new hire orientation, coordinating training and recruitment efforts, managing employee records, supporting benefits administration, and assisting with special projects. This position also works closely with the Human Resources Manager to support a range of personnel functions and contribute to the overall effectiveness and success of the agency’s HR operations.

• Conduct weekly orientation sessions to provide employees with information about agency policies, procedures, payroll, standards of conduct, and benefit plans.
• Lead and facilitate new hire orientations, serving as the primary point of contact for new hire inquiries and ensuring smooth communication between the organization and new employees.
• Process new hire documentation, including payroll forms, I-9 verifications, and the collection of licenses, insurance, and renewal dates, as applicable.
• Support the onboarding process by drafting and sending job offer letters to approved candidates and rejection notifications to those not selected for hire.
• Guide new employees through onboarding requirements, such as document submission, background checks, Live Scan fingerprinting, and health assessments.
• Assist with internal and external job postings, applicant screening, interviews, and the selection and hiring process.
• Provide technical assistance in developing job announcements, job descriptions, and processing personnel status changes.
• Maintain employee personnel and medical files, ensuring accurate and confidential recordkeeping.
• Track performance evaluation and health assessment due dates, notifying supervisors as needed.
• Assist in managing the agency’s safety program to ensure compliance and promote a safe work environment.
• Obtain certification as a Master Trainer by participating in the AIDET (Acknowledge, Introduce, Duration, Explanation, Thank You) train-the-trainer program.
• Conduct AIDET customer service training for new hires during orientation and deliver refresher sessions for existing staff as needed.
• Provide daily verbal and written support to supervisors regarding personnel matters and updates on new hires.
• Process personnel status changes, Motor Vehicle Reports (MVRs), and other required documentation.
• Support recruitment efforts by attending job fairs and other recruitment events as needed.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent; associate or bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Minimum of 1-2 years of experience in human resources, onboarding, or a related administrative role.
• Strong public speaking and presentation skills; must be comfortable presenting to individuals and groups in a clear, engaging, and professional manner.
• Ability to lead new hire orientations, deliver training content, and communicate policies and procedures effectively to diverse audiences.
• Excellent verbal and written communication skills with the ability to explain complex information in an accessible way.
• Proven ability to build rapport with employees at all levels and foster a welcoming and inclusive environment.
• Detail-oriented with strong organizational and time management skills; able to manage multiple tasks and deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with HRIS or applicant tracking systems is a plus.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Bilingual in English and Spanish is a plus.

*All JWCH, Wesley Health Centers workforce members are recommended to be fully vaccinated and boosted against COVID-19.

Employee Benefits

At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you’ll enjoy competitive pay and a robust benefits package that includes:

• Monthly employer-sponsored allowance for health premiums assistance.
• Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses.
• Paid time off (vacation, sick leave) and 13 paid holidays.
• 401(k) Safe Harbor Profit Sharing Plan with Employer Base Contribution and Discretionary Matching Contributions
• Short- and long-term disability plans (LTD/STD).
• Life insurance policy & AD&D, and more!

JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.