Human Resources Assistant

COUNTY OF DODGE; Wisconsin; On-site; USD 34,000 - 38,000; Full time

Benefits offered by this job

PTO after 30 days

10 paid holidays

Health Savings Account with employer

Life Insurance

Disability insurance

Flex spending

Wisconsin Retirement System

Job summary

County of Dodge is hiring for a full-time, non-exempt Human Resources position in Dodge County. The role supports recruitment, onboarding, and HRIS maintenance from 8:00am to 4:30pm, Monday through Friday at the Dodge County Administrative Building in Juneau, WI.

The starting wage is $24.86–$27.36 per hour with a comprehensive benefits package. Responsibilities include posting notices, interviewing, background checks, orientation, benefits administration, and maintaining records.

Qualifications

• Associates or higher in HR Administration or related field.
• Bachelor's degree in HR Administration or related field.
• Must successfully pass criminal background check.
• Experience in an office setting, preferably with an emphasis on HR.

Responsibilities

• Assists with the recruitment process, including reviewing applications and evaluating qualifications.
• Prepares job postings and attends career fairs as required.
• Conducts interviews and establishes interview panels.
• Verifies certifications and renewal dates.
• Completes written offer letters and conducts reference checks.
• Coordinates pre-employment testing and provides employee orientation.

Skills

HR processes

Education

Associates or higher in HR Administration or related field

Bachelor's degree in HR Administration or related field

Tools

HRIS

Job description

County of Dodge
Dodge County Administrative Building
127 E Oak Street
Juneau, WI 53039, USA

Description

Status: Full Time, Non-Exempt
Starting Wage Range: $24.86/hr. - $27.36/hr.

Department/Shift: Human Resources

• Monday - Friday: 8:00am - 4:30pm

Dodge County offers a generous benefits package including:

• Paid Time Off (PTO) – available for use after 30 days of employment
• 10 observed paid holidays
• Health Savings Account (HSA) – with employer contributions - HRA
• Life insurance, Long-term disability, Short-term disability and Flex spending
• Participation in the Wisconsin Retirement System (WRS)– an exceptional pension plan with employer match (upon vesting) and lifetime retirement payment.

ESSENTIAL FUNCTIONS

• Assists with the recruitment process, including reviewing employment applications, evaluating qualifications, and monitoring to assure adherence to personnel policies.
• Prepares job postings and places notices in selected recruitment sources. Attends career fairs as required.
• Conducts interviews, establishes interview panels; determines appropriate interview questions.
• Verifies certifications and renewal dates.
• Completes written offer letters.
• Conducts reference checks, verifies employment request from banks and other institutions. Conducts criminal and caregiver background checks.
• Coordinates required pre-employment testing.
• Provides employee orientation; explains County policies, benefit packages and employment information to employees.
• Maintains HRIS; inputs information and data.
• Maintains, personnel, medical, and confidential files of both current and former employees. Creates files for new hires.
• Provides confidential administrative support to the Human Resources Director and Assistant Director.
• Assists new and existing employees with enrolling and managing their benefits, provides benefit orientation and manages employee benefit files.
• May process status changes and open enrollment benefit plan transfers. Ensures timely submission of all insurance and benefit documents for enrollments, changes, and terminations.
• Addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
• Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.
• Composes routine correspondence; proofreads and edits documents.
• Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies.
• Assists with designing, creating, and editing written and electronic resource, events, or marketing materials etc.
• Assists other department personnel during peak period of work or for absences.
• Other duties as assigned.

REQUIRED JOB COMPETENCIES

• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
• Knowledge of computer software including word processing, spreadsheet and database applications consistent for this position.
• Ability to perform mathematical calculations required of this position.
• Ability to communicate clearly, concisely and effectively in English in both written and verbal form.
• Skill in researching and understanding complex written materials.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
• Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• Ability to handle sensitive interpersonal situations calmly and tactfully.
• Ability to maintain professionalism at all times.
• Ability to maintain effective working relationships with individuals within and outside the organization.
• Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.

PHYSICAL AND WORK ENVIRONMENT

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work is generally in a moderately noisy office setting.

Dodge County is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Apprentice accommodations information accessible here: Accessibility Accommodation for Applicants

Qualifications

Education

Required

Associates or better in Human Resource Administration or related field.

Bachelors or better in Human Resource Administration or related field.

Experience

Required

Must successfully pass criminal background check

Associate Degree in Human Resources with related field with two (2) years of experience in an office setting preferably with an emphasis on Human Resources or Bachelor Degree in Human Resources. Equivalent combination of education and experience which provides necessary knowledge, skills, and abilities may be considered.

Preferred

Previous experience working with HRIS.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.