Human Resources Assistant

Covenant Retirement Communities & Covenant Care; Westminster (CO); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Employer paid life and disability

PTO & six paid holidays

403(b) with 3% employer match

Fitness center use

Job summary

We are Covenant Retirement Communities & Covenant Care, seeking a Human Resources Assistant to support clerical HR functions, maintain employee files, and assist with Workday and pay administration. This role partners with Talent Acquisition and campus leadership to ensure compliant, smooth HR operations.

Responsibilities include data entry, new hire orientation, responding to routine inquiries, maintaining HRIS records, orienting new managers, and coordinating employee recognition events.

Qualifications

• Associates degree preferred; 2+ years of office experience required.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office and HRIS/Workday usage.

Responsibilities

• Assist in compliance with state/federal regulations and internal policies.
• Support recruiting activities with Talent Acquisition.
• Assist in employee orientation and respond to routine inquiries.
• Maintain data in HRIS and enter new employee information.
• Help orient new managers to the system and training resources.
• Prepare and maintain confidential employee records and files.
• Maintain orderly and up-to-date records; support recognition events.
• Alert HR lead to any non-compliance observations.

Skills

Communication skills

Attention to detail

MS Office

HRIS

Workday

Education

Associates degree

Tools

Workday

HRIS

Job description

We Are Inspired to Serve. Join us! The Human Resources Assistant is responsible for the clerical support of many aspects of the human resource function of the community. This includes assisting in the application of various human resources procedures and practices of the community, maintenance of human resource documentation and employee personnel files, and support of the corporate pay administration program. Assists in retention of employees, new employee orientation, employee communication and recognition, and the maintenance of Workday.

ESSENTIAL RESPONSIBILITIES:

• Assist in the compliance of state and federal employment regulations as well as corporate policies and campus HR procedures and practices.
• Assist with recruiting activities, in partnership with Talent Acquisition Team.
• Assist in employee orientation.
• Respond to routine questions and inquiries.
• Maintain data in the computerized human resource system (HRIS).
• Enter new employee data and some routine data/changes as needed.
• Assist in the orientation of new managers/supervisors to the system and direct them to the e-training.
• Confidentially prepare and maintain all employee records and files.
• Maintain complete, orderly, and timely employee records and files.
• Assist in the planning and implementation of a campus recognition program, and employee activities, such as employee recognition, Christmas parties, and other events as requested.
• Alert HR lead of any observed non-compliance with regulation relating to human resource functions.

EDUCATION AND WORK EXPERIENCE:

Required Degree: N/A Preferred Degree: Associates degree in related field. Certificate(s): N/A Experience: 2+ years of office experience

KNOWLEDGE, SKILLS, AND ABILITY

Good verbal and written communication skills. Good initiative on routine responsibilities. Strong attention to detail. Proficient with Microsoft Office Suite or related software.

PHYSICAL REQUIREMENTS

Regular, predictable attendance is required. Sufficient physical ability and mobility to work in an office/community setting. Ability to stand or sit for prolonged periods of time. Ability to occasionally stoop, bend, kneel, crouch, reach, and twist. Ability to lift, carry, push, and/or pull light to moderate amounts of weight up to 50 lbs. Ability to operate various equipment based on department and weather conditions. Engaging in repetitive movements of wrists, hands, and fingers - typing and/or writing. Clarity of Vision: For near visual acuity Clarity of vision at approximately 20 inches or less (i.e., working with small objects or reading small print), including use of computers. For far visual acuity, Clarity of vision at 20 feet or more. This is not just the ability to see a person or object, but the ability to recognize features as well. For peripheral vision, observing an area that can be seen up and down or to right or left while eyes are fixed on a given point.

COMPETENCIES

• Leadership: Guide and inspire a high-performing Customer Success team that achieves and exceeds revenue targets while fostering customer loyalty and growth
• Customer Success: As a customer advocate build strong relationships with our customers, understanding their needs and ensuring their success with our platform. Promote increased adoption and expansion of our solutions within customer organizations
• Continuous Improvement: Advocate for and implement a culture of continuous learning and improvement within the team. Drive initiatives that improve customer satisfaction and team efficiency
• Account Strategy: Define and execute strategies to drive customer retention, renewal, upsell, and cross-sell, contributing directly to our growth objectives
• Cross-Functional: Collaboration Collaborate with other departments to align on company goals, relay customer feedback, and ensure a unified customer experience

Corporate Compensation Pay Range:

$19.70 - $28.01 per hour Reasonable Pay Estimate A reasonable estimate of the pay range for this position is $19.70 - $28.01 per hour. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity.

Benefits

For full time employees, we offer a generous benefits package that includes:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Paid Time Off (PTO) & six paid holidays
• 403(b) with a 3% employer match
• Fitness center use at most facilities.

Various voluntary benefits: Life, AD&D Tuition assistance and scholarships Employee assistance program Legal services, home/auto insurance, discount purchasing program Pet Insurance

• Life, AD&D Tuition assistance and scholarships
• Employee assistance program
• Legal services, home/auto insurance, discount purchasing program
• Pet Insurance

Covenant Living and CovenantCare Home Health and Hospice are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.

We believe we are a great place to work. Covenant Living & CovenantCare at Home are faith-based Continuing Care Retirement Community (CCRC) & Home Health organization. From the establishment of our first community - Covenant Home of Chicago in 1886 - to becoming the fifth-largest not-for-profit CCRC sponsor in the LeadingAge Ziegler Top 150, our goal has been to provide outstanding care and services to senior adults. We believe we are inspired to serve. We create joy and peace of mind for residents and their families by providing a better way of life. These are the standards of behavior we hold ourselves to in serving our residents. Safety I learn & follow safety policies & procedures. I immediately report unsafe conditions for staff, residents, & guests and fix when possible. I protect residents, co-workers, & myself from unsafe conditions and practices by reporting unsafe conditions and fixing it or having it fixed. Courtesy I smile & acknowledge everyone that I encounter. I carry myself in a manner that projects positivity, approachability, & respectfulness. I address the concerns of others by actively listening & seeking solutions. Responsiveness I take initiative to respond to the needs of others in a timely manner to achieve resolution. I anticipate the needs of others and respond in a timely manner. I communicate to others who need to join me in responding to the needs of others. I return phone calls within 24 hours. I identify action steps and communicate them to all vested parties. Image I ensure our environment is professional, welcoming, & clean. I follow CL policies, procedures, & all regulations. We believe in making a difference in other’s lives. We have approximately 3,200 employees serving more than 5,000 residents in our nationwide family of continuing care retirement communities and home health. Construction and development continues on several of our 14 campuses, ensuring ever more exciting opportunities for employees to serve residents.