Human Resources Assistant

Ohio Living; Waynesville (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

Ohio Living is seeking a Human Resources Business Partner to serve employees across life plan communities and home health locations in Ohio. The role partners with the Area HR Director to ensure lawful, efficient employment practices and high employee engagement.

Responsibilities include managing HR systems, payroll verification, benefits education, onboarding, and employee relations. A bachelor’s degree in HR and 3 years of HR experience are preferred.

Qualifications

• Three years of experience in human resources.
• Familiar with employment guidelines, regulations, and laws.
• Proficient with Windows, Microsoft Office (Word, Excel, PowerPoint) and internet.
• Experience with Workday and applicant tracking systems (ATS) preferred.

Responsibilities

• Provide information to employees and managers in accordance with company standards and policies.
• Manage HR systems, processes, and resources; maintain safe working space.
• Assist with unemployment claims, benefits education, and enrollment processes.
• Coordinate employee meetings and onboarding activities; support payroll audits.

Skills

Communication skills

HR knowledge

Organizational skills

Education

High school diploma or equivalent

Bachelor’s degree in HR or related field

Tools

Workday

ATS

Microsoft Office

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

Our intention is to haveemployees who are passionate about making their personal mission statement come to life each day at work! Be it through providing healing, eradicating loneliness,contributing to efficiencies, streamliningprocesses, beingdependable,sparking creativity or something else,the demonstration ofHOW you do your job is just as important as WHAT you do in your job.

Alongsideour valued employees, we are making a difference throughout the state of Ohio in the lives of those that need healthcareorthoseembracingthe next chapter of their lives.Sustained members of our team demonstrate accountable behavior and share our values of customer service, innovation, inclusion, integrity, financial stewardship, leadership and care.

The Human Resources Business Partner serves the employees of their assigned locations in all areas of human resources in conjunction with the Area Human Resources Director at one or more life plan communities or one or more home health and hospice locations in accordance with company standards and federal, state, and local standards, guidelines, regulations, and laws ensuring effective delivery of employment services to staff members.

Essential Activities and Tasks

Human Resources Management - 60%

• At direction of Area Human Resources Director, provides information to outside sources in accordance with company standards. and employmentguidelines,regulations,andlaws.

• Competently uses and acts a conduit for all Human Resource systems, policies, procedures, and resources. Createsasafeemployeeworkspace, physically and psychologically.Whensituationsoccur,directs workers’compensation activities including investigations, reporting, tracking and working with third-party administrator.

• Assists with unemployment compensation claims, including submitting timely responses of requestedinformationandprovidingappropriateandcompleteappealstoreduceinappropriate unemployment compensation payments.

• Supplements benefit education, counseling, and administration of all company-sponsored benefitsprogramsduringtheopenenrollmentperiodandthroughouttherestoftheyear(i.e. medical, dental, vision, supplemental life, short and long-term disability, 403(b), etc.).

• AssistsinresolvingquestionsandconcernspertainingtoHuman Resourcepoliciesandproceduresfromstaff members and location management and ensures appropriate and consistent application and practice.

• Fostersanopenandpositiveatmosphereinclusiveofcommunicationandopen-door practices.

• Worksasthelocationpointpersonforemployeeopinionsurveys,openenrollment, learning management system, etc.

• Assistswithcoordinatingemployeemeetingsandnewemployee orientations.

• ProvidesadministrativesupporttotheArea Human Resources Director.

• Verifies and audits payroll as assigned.

Recruitment, Selection, and Onboarding - 20%

• Works with centralized recruiters to effectively recruit candidates for open positions, including attending job fairs, holding hiring events, partnering with local schools, and other means.

• Develops and maintains an efficient pre-employment and onboarding process, including conducting drug screening, fingerprinting, and other tasks.

• Develops, coordinates, and implements new hire orientation that includes topics relating to an organization and location overview, policies and procedures, benefits, etc.

Quality, Compliance, and Risk Management - 10%

• Monitorslocalcompliancewithcurrentapplicablefederalandstateemploymentregulationsand laws regarding wages, overtime, work hours, workers’ compensation, unemployment compensation, etc.

• Oversees leaves of absence at designated location(s) to ensure compliance with applicable laws and company policy.

• Maintains all relevant and required recordkeeping for staff up-to-date and in designated locations

• Ensures that personnel files are complete, in correct location, and contains documentation that is compliant with currentcompanystandardsandemploymentguidelines,regulations,andlaws(i.e.FormI-9, income tax forms, reference checks, HIPAA regulations, etc.).

• Maintainsconfidentialityofallpersonnelinformationaccordancewithcompanystandardsand employment guidelines, regulations, and laws.

Culture Traits and Responsibilities - 10%

• AssistswithspecialHRrelatedprojectsas requested.

• Optimizes employee relations with no gossip, a balanced approach, kindness and respect.

• Acts as achampionof recognitionandappreciation culture.

All other duties as assigned.

Qualifications

Education

• High school diploma or equivalent required.

• Bachelor’s degree in human resources or in a related field preferred.

Experience

• Three years experience in human resources required.

• Knowledge of employment guidelines, regulations, and laws required.

• Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet required.

• Proficiency with an HCM required, ideally Workday.

• Proficiency with an applicant tracking system (ATS) preferred.

Other Requirements

• Must be able to read, write, speak, and understand the English language.

• Must possess a valid driver's license and acceptable driving record. Must be insurable under professional liability and crime coverage policies as specified by insurance carrier underwriting standards.

Working Conditions and Special Requirements

• Sitting - Up to 8 hours/day

• Standing - Up to 4 hours/day

• Walking - Up to 2 hours/day

• Lifting, pushing, pulling, and moving residents/patients or equipment/supplies - Up to 25 pounds

• Driving - Up to 6 hours/day

• Travel % / Overnight Travel - Minimal

• Work weekends and evenings - Special circumstances

• Subject to residents/patients with various disease processes - Occasional

• Risk Category for Exposure to Bloodborne Diseases - III