Human Resources Assistant

Penn State University; University Park (AL); Hybrid; USD 34,000 - 56,000; Full time

Job summary

Penn State University seeks a Human Resources Assistant to support the HR Data and Onboarding team. The role involves providing a positive onboarding experience, assisting in completion of onboarding forms, and processing HR documents using Workday. This position promotes a flexible work arrangement incorporating both remote and on-campus work, requiring strong attention to detail and communication skills.

Benefits

Competitive benefits package

75% tuition discount for employees and eligible dependents

Qualifications

• Must have 2+ years of relevant experience for Intermediate Support role or none for Support role.
• Strong customer service and communication skills are essential.
• Proficiency in detailed and accurate processing of HR documents.

Responsibilities

• Provide positive onboarding experience for new employees.
• Process HR and payroll forms efficiently.
• Ensure timely processing in accordance with payroll deadlines.

Skills

Attention to detail

Customer service

Communication

Education

General Equivalency Diploma (GED) or High School (HS)

Tools

Office365

Job description

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• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
  
  

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
  
  

POSITION SPECIFICS

Penn State Human Resources (HR) is seeking a Human Resources Assistant to provide outstanding support to the HR Data and Onboarding team. This position will be specifically supporting the Onboarding team.

The responsibilities of this position include but are not limited to:

• Providing a positive and welcoming onboarding experience to new employees joining the Penn State community.
• Assisting new employees with the completion of Form I-9 and other related onboarding requirements in accordance with Federal/State laws and University policies.
• Processing human resources and payroll forms in our Human Capital Management system, Workday. Transactions processed in Workday include the following: terminations, compensation changes, supplemental payments and graduate assistant appointments.
• Ensuring timely processing in accordance with payroll deadlines.
  
  

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

The successful candidate must demonstrate accuracy and attention to detail, professionalism, the ability to work independently, as well as part of a team; and a high degree of sensitivity in handling confidential information. Proficiency in Office365 suite is preferred. The successful candidate will also possess strong customer service and communication skills, both oral and written; the ability to effectively learn and utilize new technologies; and the ability to prioritize and multi-task.

Minimum Education, Work Experience & Required Certifications

If filled as Human Resources Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Human Resources Assistant - Support, this position requires: General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $34,800.00 - $55,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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PA State Labor Law Poster

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Seniority level

• Seniority level

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Employment type

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Job function

• Job function

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