Human Resources Assistant

DiMarco Group; Town of Henrietta (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

A prominent HR services firm in Rochester, NY is seeking an HR Administrative Assistant to provide HR-related tasks and organizational support. Key responsibilities include monthly reconciliations, employee onboarding, and maintaining HR systems. The ideal candidate has 3-5 years of administrative experience, excellent Microsoft Office skills, and strong interpersonal abilities. This is an on-site role requiring a professional demeanor and the ability to handle confidential information.

Qualifications

• 3-5 years of experience as an Administrative Assistant.
• Excellent Microsoft Excel skills.
• Ability to maintain confidentiality.

Responsibilities

• Perform monthly bill reconciliations.
• Assist with employee onboarding.
• Maintain HR filing system.

Skills

Microsoft Office skills

Organizational skills

Interpersonal skills

Written communication skills

Verbal communication skills

Job description

Overview

Primary Purpose: The HR Administrative Assistant is responsible for providing HR related tasks and overall organizational support to the HR Team for The DiMarco Group.

This position is on-site in Rochester, NY

Duties and Responsibilities

• Monthly bill reconciliations reporting.
• Track and assist with employee onboarding.
• Set up and track employee required trainings.
• Maintain and update HR filing system and retrieve information from files when needed.
• Track DOT Medical Certifications and random drug screens.
• Perform other duties as assigned.

Position Requirements

The requirements listed below are representative of the knowledge, skill and/or ability required for this position.

Skills/Experience:

• At least 3-5 years of experience as an Administrative Assistant.
• Must possess excellent Microsoft Office skills in particular strong Excel skills.
• Must be able to demonstrate a high level of professionalism and develop strong relationships within a team environment.
• Excellent organizational skills
• Must have exceptional interpersonal skills representing the HR Dept.
• Strong written and verbal communication skills, to include excellent telephone skills.
• Familiarity with spreadsheets, databases and word processing tools.
• Must be able to prioritize multiple tasks efficiently.
• Maintains high level of confidentiality while handling sensitive documentation.

Physical

The working environment for this position is that of a typical executive office with a noise level that is usually quiet. While performing the duties of this job the employee is required to sit, hear, talk, stand, walk, and use hands to finger, handle and feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distance vision.