Human Resources Assistant

Penumbrainc; Roseville (CA); On-site; USD 29,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Short-term disability

Long-term disability

401(k) with employer match

Paid parental leave

11 paid holidays per year

Paid vacation

Paid sick time

Job summary

Penumbra, Inc. is seeking a Human Resources Assistant to support onboarding, benefits enrollment, timekeeping, and policy administration.

The role involves maintaining confidential employee records, responding to inquiries, and assisting with training and outreach activities. Ideal candidates have an Associate Degree with at least 2 years of HR/admin experience, strong communication skills, and proficiency with HRIS and MS Office.

Qualifications

• Associate Degree with 2+ years of related administrative experience or equivalent
• HR experience in medical industry preferred
• Accurate data entry and close attention to detail
• Customer service oriented with a positive demeanor
• Excellent written, verbal and interpersonal communication including empathy
• Ability to communicate across all levels of the organization
• Proficiency with Microsoft Office tools; general HRIS knowledge preferred
• Organized and able to prioritize in a fast-paced environment
• Maintain confidentiality with discretion
• Creative problem solver with a can-do approach

Responsibilities

• Provide onboarding to offboarding support and answer routine questions with excellent employee service
• Respond to employee inquiries via ticket system and route to SMEs as needed
• Conduct new employee orientation and ensure completion of onboarding documents
• Handle documentation for new hires and assist with benefits enrollment and timekeeping
• Maintain confidential employee files using HRIS and Excel
• Assist with organization charts and training program tracking
• Support hiring fairs and other outreach activities
• Assist with terminations and special projects
• Draft reports and respond to ad hoc information requests for HR and other departments

Skills

Data entry accuracy

Customer service

Communication skills

Interpersonal skills

Empathy & patience

Cross-cultural communication

Discretion & confidentiality

Education

Associate Degree in HR administration

Tools

HRIS

Excel

Microsoft Office

Job description

As a Human Resources Assistant, you will play an integral role here at Penumbra providing human resources support, oversight, and management of our internal programs for leave of absences and accommodations. You will help ensure a productive and rewarding work environment for Penumbra employees. The incumbent supports day-to-day operations of the human resources functions and duties. The HR Assistant responsibilities include but not limited to onboarding, staffing coordination, filing and answering general routine questions promptly and accurately from employees.

What You’ll Work On

• Provide support and answer routine questions and provide information, furnishing excellent customer service to employees and managers from onboarding to offboarding.
• Respond, update and close employee inquiries (through an employee response ticket system) or assign to subject matter experts.
• May conduct new employee orientation presentations to onboard new employees, ensuring the completion and accuracy of new hire documents including I-9s.
• Process and maintain all documentation required for new employees and provide assistance with benefits enrollment, timekeeping, and company policies. May prepare conversion documentation and/or other offer and change letters.
• Maintain and file confidential employee and employee files and databases, using HRIS software and Excel spreadsheets.
• Prepare organization charts, as needed.
• May provide support for training activities including tracking of Harassment Prevention and other training programs.
• Assist with hiring fairs and other outreach activities.
• Support the processing of terminations.
• Participate in special projects such as fundraising events and wellness initiatives.
• Respond to ad hoc information requests and prepare reports in support of HR and other departments.

What You Contribute

• An Associate Degree with 2+ years of related administrative experience, or an equivalent combination of education and experience
• Previous Human Resources and medical industry experience preferred
• Skill in performing accurate data entry, close attention to detail
• Customer service oriented, exhibits a positive mindset and approachable
• Excellent written, verbal and interpersonal communication skills, including empathy, patience and ability to communicate effectively across cultures
• Ability to communicate with all levels of the organization
• Proficiency with Microsoft Office tools
• General HRIS knowledge and proficiency preferred
• Organized and able to prioritize assignments in a fast-paced multi-task environment
• Able to maintain discretion in matters of confidentiality
• Creative problem solver with “do whatever it takes to get the job done” approach

Working Conditions

General office environment. Willingness and ability to work on site. Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day. Must be able to communicate and exchange accurate information with employees at all levels on a daily basis. Must be able to read, prepare emails, and produce documents and spreadsheets. Must be able to move within the office and access file cabinets or supplies, as needed. Must be able to move between buildings and floors. Requires some lifting and moving of up to 25 pounds.

Base Pay Range Per Hour: $21.00 – 31.00 / hour

Individual compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

What We Offer

• A collaborative teamwork environment where learning is constant, and performance is rewarded.
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
• A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.

For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.