Human Resources Assistant

Actalent; Fort Wayne (IN); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Short/long-term disability

HSA (Health Savings Account)

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Actalent is seeking a Human Resources Assistant to provide day-to-day HR administrative support in a corporate environment. The role emphasizes maintaining accurate employee data, updating the HRIS, supporting benefits administration, and handling a range of HR tasks.

The position involves data entry precision, confidential data handling, and collaboration with the HR team. It offers onsite work in Fort Wayne, IN with standard business hours and potential for growth within a top employer in the

Qualifications

• Previous HR administrative or HRIS/data-entry experience preferred.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office.
• Ability to handle confidential employee information professionally.
• Comfortable working independently and managing multiple priorities.
• Experience with administrative support and filing.
• Data entry skills with a focus on accuracy.
• Familiarity with HR terminology and human resources processes.

Responsibilities

• Enter new hire information and update existing employee records in the HRIS accurately and in a timely manner.
• Assist with the migration of employee data and files from the existing HRIS into RVI, ensuring data integrity and completeness.
• Provide administrative support during benefits open enrollment, including preparing materials, processing forms, and updating records.
• Support HR activities related to acquisitions, including data consolidation, record updates, and documentation support.
• Assist with processing PTO payouts and supporting the administration of the annual review process.
• Complete employment verification requests promptly and accurately while maintaining confidentiality.
• Provide front desk coverage as needed, including greeting visitors, answering phones, and directing inquiries.
• Maintain accurate, organized, and confidential employee records in both electronic and physical formats.
• Provide general administrative support to the HR team, including filing, data entry, document preparation, and other tasks as assigned.

Skills

HR administrative experience

Data-entry accuracy

Microsoft Office proficiency

Confidentiality

Independent with multitasking

HR terminology knowledge

Filing and recordkeeping

HRIS/data-entry experience

Tools

HRIS (RVI)

Microsoft Office Suite

Job description

Job Title: Human Resources Assistant Job Description

The Human Resources Assistant provides day-to-day administrative support to the Human Resources team, with a strong focus on maintaining accurate employee data, updating the HRIS, supporting benefits administration, and handling a variety of general HR administrative tasks in a corporate environment.

Responsibilities

• Enter new hire information and update existing employee records in the HRIS accurately and in a timely manner.
• Assist with the migration of employee data and files from the existing HRIS into RVI, ensuring data integrity and completeness.
• Provide administrative support during benefits open enrollment, including preparing materials, processing forms, and updating records.
• Support HR activities related to acquisitions, including data consolidation, record updates, and documentation support.
• Assist with processing PTO payouts and supporting the administration of the annual review process.
• Complete employment verification requests promptly and accurately while maintaining confidentiality.
• Provide front desk coverage as needed, including greeting visitors, answering phones, and directing inquiries.
• Maintain accurate, organized, and confidential employee records in both electronic and physical formats.
• Provide general administrative support to the HR team, including filing, data entry, document preparation, and other tasks as assigned.

Essential Skills

• Previous HR administrative or HRIS/data-entry experience preferred.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office.
• Ability to handle confidential employee information professionally.
• Comfortable working independently and managing multiple priorities.
• Experience with administrative support and filing.
• Data entry skills with a focus on accuracy.
• Familiarity with HR terminology and human resources processes.

Additional Skills & Qualifications

• Interest in building a career in human resources within a corporate HR environment.
• Ability to communicate clearly and professionally with employees, candidates, and visitors.
• Willingness to support HR activities related to organizational growth and acquisitions.
• Motivation to learn HR systems, including HRIS platforms such as RVI.

Work Environment

This role is based in a corporate office environment with standard business hours of either 7:30 a.m. to 4:30 p.m. or 8:00 a.m. to 5:00 p.m. The position involves working at a computer for data entry and HRIS updates, handling physical and electronic employee files, and occasionally providing front desk coverage. You will work closely with a professional HR team in a structured, supportive setting that offers an excellent opportunity to gain hands-on HR experience with a top employer in Northeast Indiana.

Job Type & Location

This is a Contract position based out of Fort Wayne, IN.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 31, 2026.

Workplace Type

This is a fully onsite position in Fort Wayne, IN.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.