Human Resources Assistant

Monterey-Salinas Transit District; California, Monterey (MO, CA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated HR Assistant to support various human resources functions. This role involves assisting with recruitment, maintaining employee records, and ensuring compliance with HR policies. The ideal candidate will possess a basic understanding of HR operations and demonstrate strong interpersonal skills. Join a team committed to fostering a positive work environment while providing essential support to employees. If you are organized, detail-oriented, and passionate about human resources, this is an exciting opportunity to grow your career in a supportive setting.

Qualifications

• 1 year of experience in Human Resources or related field.
• Basic understanding of HR functions and legislation.

Responsibilities

• Assist with HR tasks, recruiting, and data entry.
• Maintain employee files and ensure compliance with policies.
• Compile data for reports and assist with benefits administration.

Skills

Human Resources Functions

Interpersonal Communication

Confidentiality Maintenance

Office Computer Programs

Education

High School Graduate or Equivalent

Tools

HRIS Systems

Database Management

Word Processing Software

Spreadsheet Software

Job description

JOB SUMMARY

Assists with Human Resources related tasks, recruiting, HRIS data entry, maintaining confidential files.

Assists with all employee benefit plans such as life, health, dental, and disability insurances, pension plans, vacation, deferred compensation, personal leave, and unemployment benefits.

ESSENTIAL FUNCTIONS

1. Records employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason.
2. Processes employment applications and assists in other employment activities.
3. Updates employee files to document personnel actions and to provide information for payroll and other uses.
4. Examines employee files to answer inquiries and provides information to authorized persons.
5. Ensures human resource files and records are maintained in accordance with legal requirements, MST policies, and procedures.
6. Compiles data from personnel records and prepares reports.
7. Assists the EEO Officer with reporting functions and ensures compliance with federal regulations.
8. Assists in preparing recruitment lists and job postings.
9. Attends and participates in meetings as required.
10. Enters new hire information in the human resources systems database.
11. Compiles and maintains records for employee benefits administration.
12. Assists in preparing reports of accidents and injuries at the establishment.
13. Assists employees with benefit and other HR-related questions.
14. Performs other duties as assigned.

KNOWLEDGE, SKILLS & ABILITY

Basic understanding of human resources functions, including employment, leave, and benefit legislation; recruitment and onboarding techniques.

Knowledge of related computer applications.

Ability to establish and maintain quality standards, proofread, write clearly and concisely, and use office computer programs (word processing, database management, spreadsheets).

Ability to maintain confidentiality concerning employee records and information.

Effective interpersonal communication skills, tact, poise, and the ability to give presentations to groups of applicants and new employees.

Well organized, accurate, and attentive to detail.

MINIMUM QUALIFICATIONS & REQUIREMENTS

High school graduate or equivalent; at least one year of related experience and/or training or an equivalent combination of education and experience in the Human Resources field.

FILING

Applications can be obtained from our Administrative Office, 19 Upper Ragsdale Dr. Suite 200, Monterey; the Salinas Transit Center, 110 Salinas Street, Salinas; or online at http://www.mst.org. Submit completed applications to: Monterey-Salinas Transit, Attn. Human Resources, 19 Upper Ragsdale Dr. Suite 200, Monterey, CA 93940. Applications must include a DMV printout form K4. Resumes are not accepted in lieu of a completed application.

ADA

Candidates who qualify under the Americans with Disabilities Act and require a reasonable accommodation should notify MST Human Resources at least one week prior to assessment.

EQUAL OPPORTUNITY EMPLOYER / AFFIRMATIVE ACTION EMPLOYER