Human Resources Assistant

Via of the Lehigh Valley, Inc.; Bethlehem (Northampton County); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Medical, vision, and dental benefits

Paid vacation (15 days first year, 18+

9 paid holidays including birthday and

403(b) retirement plan

Flexible Spending Account (FSA)

Education assistance up to $5,000 per/

Employee assistance program

Casual work attire

Employee referral bonus program

Job summary

Via of the Lehigh Valley, Inc. is seeking a Human Resources Assistant to help recruit, onboard, and support staff across the organization. You will coordinate interviews, manage onboarding in the HRIS, and partner with departments to strengthen Via's workforce and employer brand.

Join a team recognized as a Top Workplace four years running; this role requires travel to career fairs, strong written and verbal communication, and a proactive approach to HR operations and payroll-related processes.

Qualifications

• Associates degree required; bachelor's preferred.
• One year HR experience required.
• Strong writing and communication skills.
• Willingness to travel to career fairs.

Responsibilities

• Review applications/resumes and conduct first level interviews.
• Coordinate and schedule first and second level interviews with HR Manager and departments.
• Collaborate with hiring managers on hiring needs and interview planning.
• Follow up with applicants on status.
• Conduct reference and background checks for candidates.
• Manage onboarding in the HRIS system and ensure required documents.
• Coordinate and ensure clearances (PATCH, MVR, NSOR, FBI, drug screen, TB).
• Post positions internally and externally on job posting sites.
• Assist with employee recognition programs and events.
• Process new hire sign-on bonuses, referral bonuses, and seasonal bonuses.

Skills

Interview coordination

Communication skills

Writing skills

Attention to detail

Education

Associates Degree in HRM or Business Management

Bachelor's Degree in HRM or Business Management (preferred)

Tools

HRIS systems

Paylocity

Microsoft Office

Job description

Description

Join a team that's been recognized as a Top Workplace four years in a row — 2023, 2024, 2025, and 2026! Via is hiring a Human Resources Assistant to assist with recruiting and hiring qualified candidates, supporting a seamless onboarding experience, and partnering with department team members across the organization to strengthen Via's workforce and employer brand.

You will ENJOY the following when working at VIA:

• Consistent Monday-Friday 8:00am-4:00pm, 8:30am-4:30pm, or 9:00am-5:00pm schedule with weekends off!
• Medical, vision, and dental benefits at a minimal cost to the employee.
• 15 days (3 weeks) of paid vacation during your first year, increasing to 18 days after completing 1 year of employment.
• 9 paid Holidays. Including YOUR Birthday Holiday and a Floating Cultural Holiday! Via is committed to maintaining an inclusive workforce and believes that an atmosphere of mutual respect for each other's differences adds quality to our services. Eligible employees may choose a paid day off, that is significant to them.
• 403(b) Retirement Savings Plan with discretionary annual contribution.
• Flexible Spending Account (FSA).
• Education assistance up to $5,000 per year for full-time employees.
• Education Incentive: Earn MORE when you obtain a degree or certification.
• Employee Assistance Program, which full-time employees are able to access on their first date of hire. The Employee Assistance Program provides additional support such as counseling, employee/family financial services, employee/family legal services, employee/family work-life services, etc.
• Casual work attire.
• Employee referral-bonus program.
• Special employee events such as raffles, work anniversary celebrations, recognition awards, and monthly celebration events.

As a Human Resources Assistant you will:

• Review employment applications/resumes and conduct first level interviews for qualified applicants.
• Coordinate and schedule first and second level interviews with the Human Resources Manager and hiring departments.
• Coordinate and schedule applicant interviews for second level interviews with hiring departments.
• Collaborate with hiring managers regarding hiring needs and second-level interviews.
• Follow-up with applicants regarding their application status.
• Conduct reference and background checks for candidates being considered for an offer of employment.
• Conduct pre-employment meetings and process clearances prior to new hire start date.
• Manage the onboarding process in the Human Resources Information System (HRIS) system for new hires. This includes launching the event packet in accordance with position, ensuring completion of I-9 form, qualification information, payroll documents, and other information required for new employees to start employment.
• Ensure required clearances for new hires are processed; this includes Pennsylvania Access to Criminal History (PATCH), Motor Vehicle Report (MVR), Child Abuse clearance, National Sex Offender Registry (NSOR), FBI clearance, drug screen, physical and TB test.
• Manage the job posting sites and ensure open positions are posted internally and externally.
• Assist with employee recognition programs such as Via Values, LCA Staff Spotlight, and Supervisor Spotlight to celebrate achievement and milestones.
• Assist with employee appreciation initiatives/events planning and execution.
• Process new hire sign-on bonuses, referral bonuses, and seasonal bonuses.

Position Requirements:

• Associates Degree in Human Resources Management or Business Management is required.
• Bachelor's Degree in Human Resource Management or Business Management is preferred.
• One (1) year of Human Resources experience is required.
• Ability to work in a variety of settings and function in an ever-changing environment.
• Must possess excellent writing and communication skills.
• Travel in the community to attend Career Fairs is required.
• Must have a valid driver's license, personal vehicle and appropriate vehicle insurance.
• Must be self-motivated and work independently.
• Ability to handle multiple projects in a fast-pace environment.
• Use of technology platforms such as Paylocity, Microsoft Office, and email is required daily.
• Ability to adapt to changing schedules while maintaining productivity and efficiency.

We invest in our team through training, career development and educational assistance. Our team enjoys a supportive work environment that encourages the success of the individuals we serve and our employees. This success comes from living our values: People, Growth, Teamwork, Community, Diversity, Shared Ideas and Advocacy. Join our team and grow a fulfilling career with us!

CHANGE LIVES. WORK FOR VIA.

Via of the Lehigh Valley is an Equal Opportunity Employer of Women, Minorities, Protected Veterans and Individuals with Disabilities.

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