Human Resources Analyst (Recruitment)

City of Pleasanton, CA; Pleasanton (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Comprehensive health coverage

CalPERS retirement

Time to recharge — holidays & leave

Education incentive pay

Flexible Spending Account (FSA)

Job summary

The City of Pleasanton is seeking a creative, highly organized Human Resources Analyst to lead the recruitment and selection processes across the organization. You will manage 10–15 active recruitments, partner with hiring managers, develop job announcements, and design fair, merit-based assessments for a wide range of positions in public service.

You'll balance competing priorities, communicate clearly with candidates and managers, and look for innovative ways to improve recruiting workflows

Qualifications

• Two years of HR experience with recruitment/selection experience.
• Ability to manage multiple recruitments and document processes.
• Licensing: valid California driver's license is highly desirable.

Responsibilities

• Own the recruitment process from start to finish for a variety of roles.
• Develop job announcements and outreach strategies to reach diverse candidates.
• Independently manage 10–15 recruitments with timelines and stakeholders.
• Design and coordinate selection processes, including assessments and interviews.
• Serve as go-to resource for candidates and hiring managers, ensuring fairness and compliance.
• Identify process improvements to streamline workflows and candidate experience.

Skills

Project management

Critical thinking

Detail-oriented

Adaptable

Creative & strategic

Independent worker

Strong communicator

Fairness & integrity

Process improver

Collaborative

Education

Associate degree in HR management / public administration / business administration

Bachelor's degree desirable

Tools

NeoGov ATS

Job description

Help Build the Workforce That Serves Pleasanton

The City of Pleasanton is seeking a creative, highly organized, and resourceful Human Resources Analyst to lead and administer the City's recruitment and selection processes.

This is an opportunity for an HR professional who enjoys bringing structure to complexity, thinking creatively about how to attract talent, and managing projects from start to finish. You'll coordinate recruitments across the entire organization, from skilled trades and administrative positions to professional, technical, management, and public safety roles. No two recruitments are exactly alike, and success requires the ability to adapt your approach to different positions, candidate populations, and hiring needs.

This is not a high-volume recruiting position focused on filling vacancies. Public-sector recruitment requires thoughtful planning, sound judgment, and careful administration of structured, merit-based selection processes. You'll independently manage multiple recruitments at various stages, coordinate meetings with hiring managers and interview panels, develop recruitment and assessment materials, communicate with candidates, track documentation, and ensure each process is conducted fairly, consistently, and in accordance with established requirements.

As the City's dedicated recruitment professional, you'll have significant ownership of the function and the opportunity to shape how Pleasanton attracts and selects its workforce. You'll need to be comfortable managing competing priorities, anticipating next steps, solving problems, and keeping all the moving pieces on track, without someone behind the scenes handling the administrative details.

If you enjoy taking ownership, improving processes, balancing competing priorities, and doing work that directly supports public service, we'd love to meet you.

We're looking for someone who is:

• An exceptional project manager: Able to independently organize and manage 10–15 recruitments at various stages simultaneously, keeping timelines, deliverables, documentation, and follow-up on track.
• A critical thinker: Uses sound judgment, recognizes potential issues, asks the right questions, and knows when to seek guidance rather than simply following a checklist.
• Exceptionally detail-oriented: Understands that accuracy, consistency, documentation, and follow-through are essential to a fair and defensible selection process.
• Adaptable and resourceful: Comfortable recruiting for a wide range of positions, from skilled trades and clerical roles to professional, technical, management, and public safety positions.
• Creative and strategic: Looks beyond traditional job postings to identify effective outreach, advertising, sourcing, and candidate engagement strategies.
• Comfortable working independently: Takes ownership of assignments, anticipates what needs to happen next, and moves projects forward without constant direction or dedicated administrative support.
• A strong communicator: Prepares clear and professional correspondence, explains processes effectively, responds to candidate inquiries, and works well with hiring managers at all levels.
• Committed to fairness and integrity: Understands the importance of consistent, objective, and well-documented selection processes and applies those principles in practice.
• A process improver: Looks for opportunities to make recruitment processes more effective, efficient, and candidate-friendly.
• A collaborative teammate: Enjoys working with others, contributes positively to team culture, and brings a sense of humor to the workplace.

What You'll Do:

• Own the recruitment process from start to finish: Lead recruitments across the organization, partnering with hiring managers to develop strategies and guide each recruitment from initial planning through appointment.
• Recruit for just about everything: Work on a diverse range of positions, from skilled trades and clerical roles to professional, technical, management, and public safety positions. Each recruitment brings a different challenge and an opportunity to think creatively about how to reach the right candidates.
• Bring creative ideas to the table: Develop compelling job announcements, explore new advertising and outreach opportunities, and find innovative ways to connect with qualified candidates.
• Keep all the moving pieces on track: Independently manage a portfolio of approximately 10–15 active recruitments at different stages, balancing deadlines, coordinating stakeholders, anticipating next steps, and making sure nothing falls through the cracks.
• Design and coordinate meaningful selection experiences: Develop, coordinate, and administer performance-based examinations for a variety of City positions, as well as promotional examinations for public safety personnel. Work with subject matter experts and department leadership to develop job-related assessments and ensure testing processes are fair, consistent, and appropriately administered.
• Coordinate specialized testing and promotional processes: Develop, coordinate, and administer hands-on performance examinations for a variety of positions across the organization, including skilled trades and Public Works roles, as well as promotional examinations for public safety personnel. Partner with subject matter experts and department leadership to develop job-related assessments and ensure testing processes are fair, consistent, and appropriately administered.
• Be the go-to resource for candidates and hiring managers: Build relationships, answer questions, communicate throughout the process, and help everyone understand what to expect and what comes next.
• Protect the integrity of the process while making it better: Ensure recruitments are fair, consistent, and well-documented while looking for opportunities to improve procedures, streamline workflows, and create a positive candidate experience.

A Few Reasons You'll Love Working With Us:

• You'll have a real opportunity to make your mark: As the City's dedicated recruitment professional, you'll have ownership of the recruitment function and the opportunity to bring fresh ideas, improve processes, and influence how we attract talent.
• Your work will make a difference: The people you help bring into the organization provide the services that keep Pleasanton running. Your work has a direct connection to the community we serve.
• You'll never be bored: You'll work with departments across the organization and recruit for an incredible variety of positions. There is always something new to learn, a different challenge to solve, or a new way to approach a recruitment.
• You'll have room to be creative: We value initiative and new ideas. You'll have the opportunity to explore outreach strategies, rethink traditional approaches, and find better ways to connect with candidates.
• You'll be part of a supportive HR team: You'll work alongside colleagues who care about what they do, value collaboration, and understand that a little humor can go a long way, especially on the busy days.
• You'll enjoy the best of public service: Meaningful work, a diverse workforce, and the opportunity to contribute to an organization that makes a difference in the community.

A Few Challenges You Might Face:

• Keeping all the moving pieces organized: With approximately 10–15 recruitments underway at different stages, you'll need to be comfortable managing competing deadlines, shifting priorities, and lots of details without losing track of what comes next.
• Switching gears and thinking on your feet: Recruiting for a wide variety of City positions means adapting your approach to different departments, job requirements, candidate pools, and selection processes.
• Balancing service with process: Hiring managers and candidates will have different needs and expectations. You'll need to provide responsive, helpful service while maintaining fair, consistent, and well-documented selection processes.
• Being your own best resource: This position requires a high degree of independence. You'll need to anticipate next steps, solve problems, and keep recruitments moving forward without dedicated administrative support.

Why You'll Love Our Benefits:

• Comprehensive health coverage: Medical, dental, and vision insurance to help keep you and your family healthy.
• Retirement security: Membership in CalPERS, plus a 457 Deferred Compensation Plan with a City contribution and no required employee contribution.
• Time to recharge: 11 paid holidays, 7 floating holidays, vacation accrual starting at 10 days per year, and paid sick leave.
• Financial protection: City-paid life insurance and AD&D coverage equal to twice your annual salary, up to $100,000, along with short- and long-term disability insurance.
• Investing in your growth: Education incentive pay and opportunities to continue developing your professional skills.
• Additional support: Flexible Spending Account (FSA) options and access to an Employee Assistance Program (EAP).

Any equivalent combination of training and experience that would provide the knowledge, skills and abilities required to perform the essential duties of the job. A typical way to do this may be:

Education: Possession of a associate’s degree from an accredited college or university with major coursework in human resources management, public administration, business administration, organizational development, psychology, industrial relations, or a related field. A bachelor's degree is highly desirable.

Experience: Two years of increasingly responsible technical or paraprofessional human resources experience involving the application of human resources policies, procedures, rules, regulations, or labor agreements in one or more functional areas such as recruitment and selection, benefits administration, leaves of absence, workers’ compensation, classification and compensation support, employee records, onboarding, HRIS, or related human resources functions. General clerical, administrative, or office support experience is not qualifying unless it included substantive human resources responsibilities beyond routine filing, data entry, scheduling, reception, or document processing. Public agency human resources experience is desirable but not required.

Substitution Additional qualifying full-time professional-level human resources experience may substitute for the required education on a year-for-year basis.

License: Possession of a valid Class C California driver's license.

Highly Desirable Qualifications:

• Experience independently managing full-cycle recruitment processes, from developing recruitment strategies and job announcements through candidate selection and appointment.
• Experience developing, coordinating, and administering structured selection processes, including interviews, written assessments, practical exercises, and other job-related evaluation methods.
• Demonstrated ability to manage multiple complex projects simultaneously, coordinate competing priorities, and consistently meet deadlines while maintaining accurate documentation.
• Experience using an applicant tracking system (ATS), preferably NeoGov, to manage recruitment activities, candidate communications, and selection processes.
• Experience developing creative recruitment outreach and sourcing strategies, identifying new candidate pools, and improving recruitment practices and processes.