Human Resources Analyst

Encina Wastewater Authority

Carlsbad (CA)

On-site

USD 70,000 - 90,000

Full time

6 days ago

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Job summary

Encina Wastewater Authority seeks a Human Resources Analyst to perform specialized personnel administration supporting recruitment, onboarding, compensation, benefits and employee relations. The role assists with policy implementation and training material development under the Human Resources Manager.

Responsibilities include staff planning, wage surveys, payroll oversight, and maintaining HR records while upholding Encina’s policies and procedures. Experience in public agency HR is preferred.

Qualifications

Bachelor’s degree in HR management, psychology, public or business administration.
Three years of progressively responsible HR experience, preferably in a public agency.
Experience with HRIS (MUNIS preferred).
Ability to maintain confidentiality and handle sensitive issues.

Responsibilities

Support recruitment and selection processes; develop outreach and materials; assist interviews and hiring decisions.
Administer classification, compensation, and benefits programs; participate in surveys.
Coordinate onboarding processing for new employees.
Assist performance management and employee relations duties; support grievance processes.
Maintain HR records and update policy manuals and organization charts.

Skills

Recruitment & selection

Onboarding

HRIS experience (MUNIS preferred)

Benefits administration

Employee relations

Job descriptions & compensation data

Payroll processing familiarity

Data analysis & reporting

Education

Bachelor’s degree in HR management / related field

Associate degree with directly relevant experience considered

Tools

MUNIS HRIS

Payroll systems

Microsoft Office

SharePoint

Job description

POSITION SUMMARY

Under the direction of the Human Resources Manager, the Human Resources Analyst performs specialized personnel administration and functions in support of Encina’s human resources activities including recruitment, candidate selection, onboarding of employees, classification, compensation, benefits, development and implementation of non-safety training material, performance management and employee relations duties; assists with implementing goals, objectives and Encina’s Human Resource policies and procedures; and performs other related duties as assigned.

Description

Supervisory Responsibilities

No Supervisory responsibilities.

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.

Promotes Encina’s Mission, Vision and Values.

Assists with staff planning and conducts recruitment and selection processes; develops recruitment outreach and promotional materials, administers a variety of selection tests, coordinates and participates in interviews and assists hiring managers in the selection of candidates within Encina’s policies and guidelines.

Participates in the administration of the classification and compensation system; develops job descriptions and recommends requirements and salary ranges; conducts and participates in wage and benefits surveys.

Coordinates and implements new employee on-boarding processing.

Processes personnel salary adjustments, out-of-class assignments, leave of absences, disability requests, and catastrophic leave; oversees and administers promotion, transfer, and separation procedures of current employees; reviews payroll to verify and ensure salary and benefits changes and conformance to policies.

Communicates, coordinates and oversees the performance evaluation program; assists in the administration of employee disciplinary concerns and actions; assists in formal grievance procedures and hearings. Assists in preparing and processing responses to grievances.

Administers and assists with Encina’s employee benefits program; participates in annual benefits program open enrollments, health fairs, and explains benefits plan coverage and eligibility; interprets and counsels employees regarding employee rights and the interpretation and application of programs.

Reconciles and submits monthly health benefits billings to Accounts Payable for payment.

Assists in gathering data used to develop personnel budgeting and staffing plans.

Prepares, organizes, and maintains a variety of employment and medical records for active and inactive employees; maintains and recommends changes to the Encina’s Human Resources Policy Manual, and Organization Chart.

Implements the employee recognition program and provides updates to the management team on program activities.

Responds to external salary, benefits and classification surveys.

May oversee and supervise assigned HR interns or support staff needed for special projects.

Performs other related duties as assigned.

Minimum Qualifications

Any combination of education and/or experience and training that would likely provide the required knowledge and abilities is qualifying.

Education And Training

Graduation from an accredited college or university program with a bachelor’s degree in human resources management, psychology, public or business administration, or a closely related discipline. An associate degree with directly relevant experience may be considered.

Experience

Three years of progressively responsible professional human resources experience, preferably at a public agency or government institution.

Working knowledge of a Human Resources Information System required; MUNIS is preferred.

LICENSES AND CERTIFICATIONS

Possession of a valid California Class C Driver’s License and ability to be insured under Encina’s automobile insurance coverage or the ability to travel to other Encina facilities and locations.

Possession of a certification in Human Resources Management or certification with the Society for Human Resources Management (SHRM) is desired.

Knowledge Of

Principles, practices and techniques of public human resources management, including recruitment, testing and selection, benefits administration, classification, performance planning and appraisal, compensation administration, and family and medical leaves.

Basic employee and labor relations principles and practices including negotiations, accommodation of disabilities, and unlawful employment discrimination and harassment.

Modern techniques and procedures used in the administration of employee health and safety programs including practices and procedures of claims management, investigation, evaluation and settlements.

Principles, methods and practices of payroll processing, payroll systems, employee leave tracking.

Encina’s Human Resources policies and applicable federal, state and local laws, codes, ordinances, and regulatory requirements as they pertain to human resources.

Basic principles and practices of public administration, including budgeting, contracting, and maintaining public records.

Methods and techniques of human resources recordkeeping and preparing technical and administrative reports and general business correspondence.

Relevant occupational health and safety regulations and guidelines, safe work methods and safety practices relevant to the work.

Equipment and communication tools used for business functions including computers and software programs, human resources applications and databases, social media platforms and talent acquisition software relevant to work performed.

ABILITY TO

Coordinate and administer Human Resources programs, activities, and functions.

Develop and implement comprehensive, effective human resources programs in assigned areas.

Understand and explain federal and state legal principles and regulations related to all areas of human resources management.

Consult effectively with managers and supervisors to develop solutions to difficult organizational and people-management issues.

Exercise tact and diplomacy in dealing with sensitive and complex personnel issues and employee situations, maintaining highly confidential personnel information.

Organize, analyze, and interpret complex data and human resource management practices and develop clear recommendations.

Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

Provide a high level of customer service by effectively dealing with the Encina staff, vendors, contractors, and the public.

Effectively use computer systems, financial and reporting applications and specialized human resources software applications relevant to the work performed.

Clearly communicate orally and in writing and make formal and informal presentations at various meetings and forums.

Provide prompt, efficient and responsive service to managers and employees.

Establish and maintain cooperative working relationships in order to foster a team approach.

Exercise good judgment decisions and work independently.

Working Conditions

The employee normally works in an office environment typical of a regional wastewater treatment and disposal enterprise. Noise levels are usually low to moderate.

Physical And Mental Demands

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Physical Demands

This is primarily a sedentary office classification requiring movement between internal work areas and ability to position oneself to access file cabinets, office machinery, etc. Must be able to operate a computer and standard office equipment including printers, copiers and handheld equipment; vision to read printed materials and a computer screen. Employees are regularly required to communicate with others in person, before groups, over the phone and electronically. Employees frequently move light materials and objects weighing up to 20 pounds and occasionally heavier objects with the use of aid or equipment.

Mental Demands

While performing the duties of this position, the employee is regularly required to use written and oral communication skills; read and interpret complex data, information, and documents; analyze and solve problems; observe and interpret people and situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks with constant interruptions; work under intensive deadlines and interact with managers, government officials, regulators, employees, and the public.

Examination Process

Applicants will be evaluated on the basis of relevant training and experience. Highly rated candidates will be invited to participate in an examination process consisting of an appraisal interview.

All appointments are subject to the successful completion of a pre-employment physical and a background investigation including Livescan fingerprinting.

For a full list of benefits, please review pages 99-107 of our Human Resources Policy Manual by clicking the link here.

Please describe your experience processing HR functions within a public sector or government organization.

Describe your familiarity interpreting and applying employment legislation, MOU language and/or agency policies and procedures.

What HRIS systems experience do you have? Include systems such as ATS, payroll, and those used for benefits administration.

Do you have direct experience using Tyler Munis ERP system? If no, please put "N/A". If yes, please indicate how many years of experience you have in Munis and briefly list the modules you have used.

Do you have experience using Neogov for recruitment?

Indicate your level of competency using Sharepoint.

Little to no experience

Some experience

Experienced

Administrative Level or Super User

Tell us about your experience using graphic design and visual communication tools to develop engaging content for presentations, flyers, reports, websites and/or SharePoint sites. What tools or platforms did you use, and what was your role in the process?

What strategies help you succeed in a new role when you may not receive extensive training and are expected to learn and adapt along the way?

How do you stay organized and prioritize your responsibilities when working on a small team with competing projects, recurring tasks, unexpected requests, and daily employee interactions?

Tell us why you want to work for Encina Wastewater Authority; please explain how this position aligns with your career path.