Human Resources Administrative Director

Long Beach Day Nursery; Long Beach (CA); On-site; USD 115,000 - 125,000; Full time

Job summary

Long Beach Day Nursery is seeking an HR Administrative Director to lead human resources, policy administration, and compliance across the full employee lifecycle.

The role requires ensuring compliant, human-centered HR practices, maintaining I-9/work authorization compliance, and leveraging ADP WorkforceNow to manage data and reporting. Adept collaboration with leadership and strong confidentiality are essential for organizational growth.

Qualifications

• BS/BA in Human Resources, Business Administration, or related field or equivalent experience.
• Experience with HR processes and best practices.
• ADP WorkforceNow experience preferred.
• Proficiency with MS Word, Excel, and Outlook.
• Ability to maintain confidentiality and communicate effectively.

Responsibilities

• Oversee HR operations and employee support from recruitment through onboarding and retention.
• Develop, implement, and administer HR policies in alignment with the Employee Handbook.
• Lead updates to the Employee Handbook in collaboration with leadership.
• Manage employee records, compliance programs, and HR data systems (ADP).
• Conduct workplace investigations and handle leave administration with compliance.
• Ensure I-9/work authorization compliance and respond to unemployment and verification requests.
• Provide proactive HR guidance and support to leadership and staff.

Skills

Communication skills

Confidentiality

HR knowledge

Spanish (Bilingual) - not required

Attention to detail

Education

BS/BA in HR or related field

Tools

ADP WorkforceNow

MS Office (Word, Excel, Outlook)

Job description

This position contributes directly to LBDN’s mission to provide high-quality early care and education for young children of working families by creating a stable, compliant, and supportive employment foundation for the staff who carry that mission forward every day.

Under the direction of the Executive Director, the Human Resources (HR) Administrative Director plays a vital role in advancing the organization’s mission by ensuring that the people systems supporting our work are thoughtful, compliant, and human-centered. This position is responsible for facilitating daily HR functions across the full employee lifecycle, including talent attraction, recruiting, onboarding, policy administration, compliance, employee support, employee engagement & development, and HR systems management.

The HR Administrative Director serves as the sole HR leader, exercising strong technical, tactical, and strategic expertise with high accountability while building trust and collaborative relationships withleadership and employees. In this HR Department of one, this individual maintains regulatory responsibility, detailed organization, and compliant care for the organization. Success in this role is enjoyment and striving for excellence in HR administration and process flows, such as researching and staying current on changes in HR law, policies, and best practices; implementing and maintaining compliance programs and HR policies; and performing the routine yet critical tasks required to execute human resource programs, including tracking employee records and utilizing HR software (ADP). Ownership and continuously improving HR administrative processes, the HR Administrative Director ensures that HR systems, policies, and practices remain compliant with federal, California, and local laws while supporting organizational growth and operational stability.

ESSENTIAL DUTIES INCLUDE:

HR Operations, Employee Support & Policy Administration

• Facilitate an accurate, compliant, and positive hiring cycle from candidate engagement, job offer through onboarding, and successful employee retention
• Ensure HR policy implementation is aligned with the Employee Handbook
• Annually facilitate updates to the Employee Handbook in collaboration with leadership
• Provide expertise in the development and administration of employee support programs
• Conduct workplace investigations in adherence to applicable laws and regulations
• Maintain responsibility for the Injury and Illness Prevention Program (IIPP), Workplace Violence Prevention Policy (WVVP), and other such programs
• Maintain and develop policies related to employment practices
• Communicate effectively with employees regarding HR policies, procedures, and processes
• Manage administration of required employment postings (e.g., labor law posters)
• Serve as a primary point of contact for employees regarding HR processes, policies, and administrative support

Leaves of Absence & Workplace Accommodations Administration

• Manage all aspects of leave of absence administration, including compliance, communication, documentation, and coordination of leave dates with employees and supervisors
• Maintain current knowledge of rules and regulations governing all types of employee leaves
• Assist employees with questions and concerns related to leaves of absence, providing consistent and compliant guidance in complex situations
• Lead effective, respectful conversations regarding workplace accommodations and collaborate with leadership to identify appropriate, compliant solutions

Employment Records, Compliance & HR Systems

• Oversee employee file maintenance and document retention manually and digitally as needed
• Document and standardize HR processes tied to compliance programs
• Ensure compliance with I9 and work authorization documentation
• Review unemployment claims, SDI and EDD paperwork
• Respond to employment verification and document requests
• Respond to requests for regulatory agencies in collaboration with leadership team
• Utilize ADP WorkforceNow to support accurate HR data management and reporting
• Maintain strong internal partnerships with leadership and staff, resulting in timely, compliant, and supportive HR guidance
• Inherit current HR function and successfully manage, operate, and administer all aspects of HR function in a hands-on contributor capacity with high autonomy
• Effectively use HR systems to reduce manual work and improve data accuracy
• Maintain HR processes that are positioned to support organizational growth, mitigating risk and or administrative strain
• Identify and implement approved process improvements that enhance efficiency and employee experience
• Support, audit-ready HR administrative and compliance processes

Work Style

• Detail-oriented and disciplined in execution, with a proven ability to manage complexity across the organization with decrement, prioritization, accuracy, and consistency
• Demonstrates strategic HR acumen with a future-forward perspective, maintaining awareness of organizational needs and ensuring LBDN’s HR function is growth-ready, positioned to support scale, compliance, and operational continuity as the organization evolves

Performs other duties as needed to meet the evolving needs of the business

QUALIFICATIONS:

• BS/BA in Human Resources, Business Administration, or a related field; or equivalent combination of education and relevant experience
• Working knowledge of human resources processes and best practices
• HR database administration-ADP WorkforceNow experience preferred
• Experience with Microsoft Word, Excel, and Outlook
• Ability to maintain confidentiality and company policies
• Effective verbal and written communication skills
• Experience working onsite with employees to answer questions
• Previous experience working in a small department preferred

Desirable Qualifications

• Professional HR designation/certifications (e.g., PHR, SPHR, SHRM-CP, SHRM-SCP) or relatedBilingual (Spanish) proficiency is valued, not required

LANGUAGE SKILLS: Ability to read and interpret documents such as HR policies, employee handbook and manuals. Ability to write clear and detailed reports and correspondence.Ability to speak effectively with employees and vendors about LBDN and its needs.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to constructively analyze a situation at hand and use solid judgment and reasoning to determine the best solution for all involved.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is required to stand; walk; use hands and fingers to handle, or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, and color vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation: The estimated annual salary is estimated at $115,000 - $125,000 per year, representing the low and high ends of the range. The actual starting rate of pay may vary based on factors that include, but are not limited to, the position offered, work experience, education, training, and commensurate experience.

LBDN is an Equal Opportunity Employer and is committed to providing a workplace that is compliant and free of discrimination and harassment. All qualified applicants are evaluated for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, medical condition, genetic information, marital status, age, veteran status, or any other protected characteristic in compliance with federal and California law.