Human Resources Administrative Assistant (Part-time)

West Valley City; West Valley City (UT); On-site; USD 31,000 - 35,000; Part time

Job summary

West Valley City is seeking a part-time Human Resources Administrative Assistant to provide essential admin support to the HR division, including records, communications, payroll/billing, and onboarding materials. This role requires discretion and strong customer service in a city environment.

Two 10-hour shifts per week (Tuesdays and Thursdays) with starting pay $22.25 to $25.25 per hour. Candidates should have 2–3 years of admin experience and be proficient in Microsoft Office; Utah driver’s

Qualifications

• 2–3 years administrative experience, HR experience preferred.
• Municipality experience preferred.
• Excellent written and verbal English communication.

Responsibilities

• Greet and direct the public and employees professionally.
• Provide administrative support: filing, data entry, document prep.
• Maintain employee records and HR databases with confidentiality.
• Prepare HR documents: verifications, onboarding materials, forms.
• Handle billing and purchase orders for HR expenses.
• Respond to employee inquiries and route to HR staff.
• Schedule interviews and coordinate orientation and training.
• Distribute mail and post HR forms to intranet.
• Support special HR projects as assigned by management.
• Perform general office duties: copy, scan, order supplies.

Skills

English communication

Strong customer service

Discretion with confidential info

Multitask effectively

Education

High School Diploma or GED

Tools

Microsoft Office Suite

HRIS systems

Job description

Description

Come join a team dedicated to making a positive impact in our community, where the well-being of our residents is always our top priority. We offer flexible scheduling options (based on position) and foster professional growth through comprehensive training programs and learning opportunities. Shape your future in a career that empowers you to make a difference and thrive in a collaborative, purpose-driven environment.

Position Summary

The part-time Human Resources Administrative Assistant provides essential administrative support to the Human Resources division, assisting with daily operations such as maintaining records, managing employee communications, processing employment paperwork, and handling billing. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The position involves frequent interaction with employees, management, and the public, requiring excellent customer service skills. The ability to work effectively with another part-time administrative assistant to share the workload and ensure smooth operations is essential.

Starting Pay: $22.25 - $25.25 per hour; depending on qualifications

Schedule: 2 x 10-hour shifts per week, Tuesdays and Thursdays

FLSA Status: Non-Exempt

Posting Close Date: May close any time after October 12, 2026

Essential Duties and Responsibilities

• Greet and direct the public and employees in a professional manner using knowledge of city policies, procedures, and operations.
• Provide administrative support to the Human Resources team, including filing, data entry, and document preparation.
• Assist with maintaining employee records and HR databases, ensuring accuracy and confidentiality for both current and terminated employees.
• Prepare and process HR documents, such as employment verifications, onboarding materials, and other personnel-related forms.
• Handle billing and purchase orders, ensuring accurate and timely processing of invoices and payments for HR-related expenses.
• Respond to employee inquiries and direct them to the appropriate HR staff as needed.
• Assist with scheduling interviews, preparing new hire orientation materials, and coordinating training sessions.
• Distribute incoming mail and prepare outgoing mail for the department.
• Maintain and update HR forms and templates, and accurately post to the City’s Intranet page as needed.
• Provide assistance with special HR projects as assigned by management.
• Perform general office duties such as copying, scanning, and ordering office supplies.
• Maintain confidentiality in handling sensitive employee information in compliance with privacy regulations such as HIPAA.
• Other duties may be assigned.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Graduation from a standard senior high school, GED, or equivalent.
• 2-3 years of administrative experience, with prior HR experience preferred.
• Municipality experience preferred.

Language Skills

• Must possess excellent written and verbal communication skills in the English language.

Certificates, Licenses, or Registrations

• Must possess a valid Utah driver’s license or the ability to obtain one, preferred.

Other

• Strong organizational skills with attention to detail.
• Ability to handle confidential and sensitive information appropriately.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn HRIS systems.
• Strong written and verbal communication skills.
• Ability to multitask and manage time efficiently in a part-time schedule.
• Positive attitude with strong customer service skills.
• Ability to work independently.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job the employee is regularly required to sit, talk and hear.
• Must be able to occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision.
• This position requires the ability to type, file, and converse on the phone for extended periods of time.

Work Environment

Must have a resistance to stress. Ability to maintain composure and communicate under stress. Ability to perform effectively under competing and/or conflicting demands on time and self and to keep things organized and functioning.

Security Sensitive Positions. Any position in which the employee handles currency, has access to computer terminals, is responsible for the care or instruction of children, has access to building master control or key systems, has access to the personal information or identifying information of another person, has access to the financial information of the employer or another person, or works in an area of the City which has been designated as a security sensitive area, such as a server or evidence room; and is in a position of trust that requires restraint and the ability to keep a high level of confidentiality. Employees in security sensitive positions will be required to successfully complete a criminal history check and be determined to be position qualified as per BCI Standards. Employees in security sensitive positions are required to self-report convictions of a Class C Misdemeanor or above.