Human Resources Administrative Assistant

Kansas Crossing Casino + Hotel; Pittsburg (KS); On-site; USD 35,000 - 52,000; Full time

Job summary

Kansas Crossing Casino + Hotel is seeking an Human Resources Administrative Assistant to support the Director of Human Resources and the HR team. You will handle a wide range of executive support tasks in a fast-paced environment, maintaining confidentiality while delivering professional, friendly service and accurate documentation.

Responsibilities include answering phones, scheduling, travel arrangements, preparing confidential correspondence, managing supplies, and assisting with HR

Qualifications

• High school diploma or equivalent required.
• Minimum five years of administrative experience.
• Must be 18 years of age or older.
• Strong written and oral communication skills.

Responsibilities

• Answering phones, scheduling appointments, making travel arrangements, receiving visitors, preparing confidential correspondence, sorting mail, creating spreadsheets, creating/running reports and maintaining classified documents to ensure effective preparation of materials.
• Compose emails, letters and memos as needed.
• Direct Team Member concerns to the appropriate area, evaluate situations and make decisions within established guidelines and/or obtain proper authorization for responses and solutions.
• Responsible for maintaining an appropriate level of supply inventory for the Human Resources offices, as well as ordering and receiving all supplies for the department.
• Conduct him/her in a gracious, kind and warm manner that creates a sense of fondness, as well as professional, courteous and responsive manner, which reflects positively on the company and its core values of Fun, Friendly and Community.
• Assists with uniform dissemination and inventories.
• Other duties as assigned.

Skills

Administrative support

Microsoft Office

Communication

Professionalism

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Position Summary

The Human Resource Administrative Assistant is responsible to assist the Director of Human Resources and the Human Resources team in creating an environment that supports and rewards Team Members for providing Hometown Hospitality and delivering Fun. He/She must role model the core values of Fun, Friendly and Community. The Human Resources Administrative Assistant will be experienced in handling a wide range of executive support related tasks. Must have the ability to work well in a fast paced and sometimes pressured environment while remaining flexible, proactive, resourceful, and efficient with a high level of professionalism and confidentiality. Must exhibit expert level written and verbal skills.

General Accountabilities

The following statements are intended as general illustrations of the work in this class and are not all- inclusive:

• Answering phones, scheduling appointments, making travel arrangements, receiving visitors, preparing confidential correspondence, sorting mail, creating spreadsheets, creating/running reports and maintaining classified documents to ensure effective preparation of materials.
• Compose emails, letters and memos as needed.
• Direct Team Member concerns to the appropriate area, evaluate situations and make decisions within established guidelines and/or obtain proper authorization for responses and solutions.
• Responsible for maintaining an appropriate level of supply inventory for the Human Resources offices, as well as ordering and receiving all supplies for the department.
• Conduct him/her in a gracious, kind and warm manner that creates a sense of fondness, as well as professional, courteous and responsive manner, which reflects positively on the company and its core values of Fun, Friendly and Community.
• Assists with uniform dissemination and inventories.
• Other duties as assigned.

WORKING CONDITIONS

Must Have Ability To

• Conduct independent research to resolve problems, exercise critical thinking skills and independent judgment/decision making in accordance with the policies, procedures and practices of the casino.
• Make strong decisions.
• Use all required office equipment in an effective and efficient manner.
• Review and route all necessary documentation, type and review correspondence, ensure accuracy of correspondence, etc.
• Communicate professionally, politely and effectively with all levels of management, Team Members, as well as all external contacts.
• Type 60 W.P.M.
• Ensure confidentiality and professionalism at all times.
• Perform a high level of competency with Microsoft Office Suite including Excel, Word, Outlook, PowerPoint and Access.

Job Qualifications

Must be 18 years of age or older to apply. These skills and abilities are typically acquired through the completion of a high school degree or equivalent, as well as through a minimum of five years of experience in an administrative capacity.

Regulatory And Compliance Responsibilities

• Attend required training sessions offered by the casino.
• Obtain required licenses
• Perform the duties described in compliance with local laws and regulations.
• Take the necessary steps to ensure minors are not allowed to gamble or loiter in gambling areas, drink alcoholic beverages, or purchase tobacco.
• Have knowledge of the ordinances, regulations, laws, policies, and procedures relating to the team member’s department.
• Adhere to Internal Control Procedures and Policies.
• Report illegal activity to Security or the appropriate levels of Management