Human Resources Administrative Assistant

The Arc Columbia-Saratoga; Mellenville (NY); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

24/7 doctor access for you and your d

Paid time off

Retirement savings plan

Paid training and professional develop

Career growth and advancement

Job summary

The Arc Columbia-Saratoga is seeking an organized Human Resources Administrative Assistant in Mellenville, NY. This role provides essential administrative support to the HR team, ensuring a smooth candidate experience and accurate personnel records. You will work with HRIS, Excel, and other tools in a collaborative office setting.

Hours are 40 per week with a pay rate of $17.50 per hour. The organization emphasizes belonging, respect, and shared purpose while supporting employee development and

Qualifications

• Strong organizational skills and attention to detail required.
• Comfortable using HRIS systems, Excel, and general software.
• Able to handle confidential information professionally.

Responsibilities

• Provide day-to-day administrative support to the HR Department while maintaining professionalism and confidentiality.
• Maintain applicant information, personnel records, electronic files, and HR documentation.
• Perform data entry and maintain accurate information using HRIS systems and Excel.
• Schedule and conduct first-day paperwork and ensure required documents are received by HR.
• Assist with preparing for new employee orientation, including scheduling and space setup.
• Conduct employment verifications and respond to internal and external inquiries.
• Prepare and distribute HR correspondence, reports, and meeting minutes.
• Maintain departmental filing systems and retention requirements for personnel files.
• Coordinate HR calendars, meetings, events, and department activities.
• Gather and organize information for reports, projects, and deadlines.

Skills

Organizational skills

Detail-oriented

Technology proficient

Education

High School / GED

Job description

Human Resources Administrative Assistant

Job Category : Agency Admin

Requisition Number : HUMAN001206

• Posted : August 18, 2026
• Full-Time
• Rate : $17.50 USD per hour

Locations

Showing 1 location

Mellenville, NY 12544, USA

Description

Human Resources Administrative Assistant

Stay Organized. Support Our Team. Help Make a Difference.

As a Human Resources Administrative Assistant, you’ll provide essential administrative support to our Human Resources team while helping create a positive experience for applicants, new hires, and employees. This role is a great fit for someone who is organized, detail-oriented, comfortable working with technology, and enjoys supporting others in a busy and collaborative office environment.

Hours: 40 hours per week

Pay Rate: $17.50 per hour

Why Join The Arc Columbia-Saratoga?

At The Arc Columbia-Saratoga, formerly known as Coarc/Columbia County Arc, we belong to a mission that expands abilities, one person at a time. Our work is both rewarding and challenging, and we support each other through a culture of belonging, respect, and shared purpose. When you join us, you will be making a difference in your community while being valued for your contributions.

“Our work isn’t always easy, but it’s worth it. At The Arc Columbia-Saratoga, you’ll belong, contribute, and make a difference.”

Key Responsibilities

• Provide day-to-day administrative support to the Human Resources Department while maintaining professionalism and confidentiality.
• Maintain applicant information, personnel records, electronic files, and other HR documentation.
• Perform data entry and maintain accurate information using HRIS systems, Excel, and other computer programs.
• Schedule and conduct first-day paperwork and help ensure required documents are received by Human Resources.
• Assist with preparing for new employee orientation, including scheduling, confirming attendance, preparing paperwork, coordinating lunch, and setting up the training space.
• Conduct employment verifications and respond to internal and external customer service requests.
• Prepare and distribute correspondence, mailings, reports, meeting minutes, and other HR materials.
• Maintain departmental filing systems and assist with document retention requirements for personnel files.
• Coordinate HR calendars, meetings, events, appointments, and other department activities.
• Gather and organize information for reports, projects, meetings, and departmental deadlines.
• Maintain purchase order records, order departmental supplies, and assist with general office operations.
• Provide professional and courteous assistance to employees, applicants, visitors, and other members of the organization.
• Attend required meetings and training and assist with additional HR projects as needed.

We offer a competitive benefits package that may include:

• Health, dental, and vision insurance
• 24/7 access to a doctor for you and your household
• Paid time off
• Retirement savings plan
• Paid training and professional development
• Opportunities for career growth and advancement

#HP

For more information, please contact:

Jamie Budai
Senior Recruitment & Retention Specialist
The Arc Columbia-Saratoga
Email: [e-mail]
Phone: [phone] ext. 2141

Qualifications

Education

Required

High School / GED or better.

Experience

Required

Minimum of one year of related experience required; two years preferred

Licenses & Certifications

Required

Drivers License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.