Human Resources Administrative Assistant

Randstad USA; Louisville (KY); On-site; USD 28,000 - 30,000; Part time

Job summary

Randstad is seeking a highly organized HR Administrative Assistant for a 60-90 day contract. This position is 100% on-site in the East End, Louisville, to support onboarding and initial employee lifecycle activities.

You will handle I-9 verification, HIPAA/FERPA data considerations, and maintain confidential records while coordinating with the HR Talent Solutions team. Requires 2–3 years in HR admin and High School diploma.

Qualifications

• 2-3 years of experience in an HR administrative or coordinator role.
• Experience handling Form I-9 verification and managing sensitive data (HIPAA/FERPA awareness preferred).
• Proficiency with HRIS, ATS, and the Microsoft Office Suite.
• HIPAA/FERPA awareness preferred.

Responsibilities

• Onboarding & Communications: Draft and send onboarding communications; be the primary contact for onboarding questions.
• Compliance & I-9 Verification: Review, verify, and process Form I-9 documentation via E-Verify within regulatory timelines.
• Credential Tracking: Track licenses, certifications, and renewals for faculty and clinical staff for compliance.
• Administrative Support: Maintain digital files, assist with background checks, and support the HR Talent Solutions team.

Skills

Attention to detail

Multitasking

Communication

Education

High School

Tools

HRIS

ATS

MS Office

Job description

Randstad is seeking a highly organized, proactive, and detail-oriented Human Resources Administrative Assistant for a 60 to 90 day contract for our healthcare industry client. This position is 100% in the office located in the East End. In this position, you will directly support the HR team by coordinating the initial stages of the employee lifecycle, from the first welcome email to final compliance tracking.

Qualifications & Skills

• 2-3 years of experience in an HR administrative or coordinator role. Experience in higher education, healthcare, or a medical school setting is a major plus.
• Proven experience handling Form I-9 verification and managing sensitive, confidential data (HIPAA/FERPA awareness preferred).
• Proficiency with HRIS systems, applicant tracking systems (ATS), and the Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional attention to detailand the ability to manage multiple deadlines in a fast-paced environment.

salary: $20 - $22 per hour

shift: First

work hours: 8 AM - 5 PM

education: High School

Responsibilities

• Onboarding & Communications: Draft and send professional, welcoming onboarding communications to new hires; serve as a primary point of contact for onboarding questions.
• Compliance & I-9 Verification: Review, verify, and process Form I-9 documentation via E-Verify within strict regulatory timelines.
• Credential Tracking: Meticulously track, log, and verify professional medical licenses, certifications, and renewals for faculty and clinical staff to ensure total institutional compliance.
• Administrative Support: Maintain accurate digital employee files, assist with background check tracking, and provide general administrative support to the HR Talent Solutions team.

Skills

• Human Resources (2 years of experience is required)
• I-9 (2 years of experience is preferred)
• Data Entry
• HIPAA
• CastleBranch
• HRIS
• Onboarding
• Credential Tracking
• Administrative Duties

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.