Human Resource Specialist / Recruiter - Valley Metro

UNKNOWN; Tempe (AZ); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Keolis is seeking a hybrid HR Administrator/Recruiter to manage onboarding, background checks, and candidate sourcing. You will conduct interviews, maintain recruitment records, and coordinate job postings while supporting HR projects and engagement initiatives.

The role combines HR administration with recruitment, requiring strong communication, organization, and compliance with safety and company policies.

Qualifications

• HS Diploma/GED required.
• Bachelor’s degree preferred.
• 2 years of sourcing/recruiting experience required, high volume recruiting preferred.
• 2 years progressive HR experience required.
• Experience with ATS/HR databases (UKG preferred).
• Ability to conduct various interviews (structured, competency-based, stress, etc.).
• Hands-on with selection processes (phone screens, references).
• Experience with job boards (Indeed, CareerBuilder, LinkedIn, etc.).
• Understanding of HR practices and policies.
• Labor union environment experience preferred.
• Transit environment experience preferred.

Responsibilities

• This role is on-site and a hybrid role with a 50/50 split between HR administration and Recruitment.
• Serve as the primary onboarding contact for new employees.
• Assist with background checks and collect candidate documents.
• Monitor HR recruiting best practices and maintain onboarding documents.
• Conduct HR orientation presentations and update admin reports.
• Support recruitment sourcing, screening, and interviewing activities.
• Maintain documentation of candidates’ progress in the recruitment system.
• Coordinate job postings and recruitment materials.
• Support Employee Engagement initiatives and events.
• Assist with safety, RTMS processes, and audits.

Skills

Communication

Interpersonal skills

Decision making

Self-motivated

Independence

Analytical skills

Multitasking

MS Office

Education

HS Diploma/GED

Bachelor’s degree preferred

Tools

UKG ATS

Job description

Knowledge and Experience

• HS Diploma/GED required
• Bachelor’s degree preferred
• 2 years of sourcing/recruiting experience required, high volume recruiting preferred
• 2 years progressive HR experience required
• HR databases; Applicant Tracking Systems (ATS) Experience (UKG knowledge preferred)
• Solid ability to conduct different types of interviews (structured, competency-based, stress etc.)
• Hands-on experience with various selection processes (phone interviewing, reference check etc.)
• Experience with various job boards (Indeed, Career Builder, LinkedIn, etc.)
• Must understand HR practices and policies
• Labor union environment experience preferred
• Transit environment experience preferred

Skills

• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Strong decision-making skills
• Self-Motivated
• Must have the ability to work independently
• Strong analytical and reporting skills
• Must be organized and have the ability to handle multiple priorities
• Computer proficient to include all MS products

Key Accountabilities

This role is an on site position and will serve as a hybrid role, working both in Human Resources administration and in Recruitment. A typical week will result in a 50/50 split between the two areas. Scope of duties for each section are outlined.

Human Resources

• Serve as the primary contact for onboarding new employees in order to become fully integrated
• Assist with launching of background checks for candidates
• Collect candidate documents such as MVR reports and appropriate driver license. Work with the safety department for approval of the documents
• Monitor and apply HR recruiting best practices
• Review onboarding documents to ensure completion
• Assist with other HR Projects as assigned
• Conduct presentations of company information during the orientation process
• Update various administrative reports for distribution to the client and management team.
• Conduct audits as directed by the HR Manager.
• Maintains integrity in dealing with internal and external customers
• Maintains employee confidence by keeping information confidential
• Other duties as assigned

Recruitment

Working with the Recruiter in areas of candidate sourcing and interviewing.

• Source and recruit candidates by using databases, social media, job boards, etc.
• Screen candidates resumes and job applications
• Conduct interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule
• Assess applicants’ relevant knowledge, skills, soft skills, experience, and aptitudes
• Maintains detailed documentation on all candidates’ progress in recruitment database
• Prepare recruitment materials and post jobs to appropriate recruitment source
• Research and contact community services, employment agencies and internet to build applicant sources
• Conduct both phone screenings and in-person job interviews, analyze and document responses
• Evaluate candidates by discussing job requirements and candidate qualifications with management
• Create job offers
• Tracks and reports recruitment progress and job offers, communicates with local management and corporate recruitment staff.
• Promote company’s reputation as “best place to work”
• Some local travel may be required, but will be limited
• Perform other administrative duties as needed

Employee Engagement

• Assist with internal communications tools to enable process improvement related to increasing engagement and building an inclusive, supportive workplace
• Assist with events and projects associated with organizational culture development
• Coordinate employee appreciation activities

Safety

• Ensure that the Road Traffic Safety Management System (RTSMS) conforms to the requirements
• Ensure that the RTSMS processes are delivering their intended outputs
• Report to management on the performance of the RTSMS and on opportunities for improvement and on the need for change or innovation
• Ensure the promotion of customer focus throughout the organization
• Ensure the integrity of the RTSMS is maintained, when any changes to RTSMS are planned and implemented

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job. Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions.

All roles may entail, to varying extents, the following physical demands:

• Long periods (potentially exceeding 8 hours per day) of walking, standing, sitting, bending, pushing, pulling, climbing, lifting, balancing, stooping, twisting, squatting, handling materials, repetitive hand-wrist motions, and traversing uneven surfaces;
• Exposure to both extreme heat and cold;
• Exposure to loud noises, fumes, and airborne particles;

In addition to the above demands inherent in every role, the following roles may entail unique physical demands, including:

• Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8 hours per day.
• Operations Supervisors and Managers may split their work between an office setting looking at a computer screen/electronic device and active transit field locations driving in a vehicle.
• Maintenance Employees may be exposed to toxic or caustic chemicals in a ventilated maintenance shop and may work with personal computers, laptops, electronic hand-held devices, complex electrical schematics, diagnostic software and testing devices, and other heavy machinery.
• Office Staff may work indoors in air-conditioned or well-ventilated facilities, including offices and cubicle spaces equipped with a telephone and computer and may entail typing or looking at a computer screen.

Additional Statements

• Drug screening: Pursuant to Department of Transportation regulations, employment for safety-sensitive positions will be contingent upon passing a pre-employment drug screen and a physical examination. Keolis maintains a drug-free workplace. Employment will also be contingent upon completion of a background check consistent with applicable federal, state, and/or local laws.
• Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the safest transportation company in the world.
• Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of our operations on the communities where we operate.
• EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, pregnancy status, genetic information, veteran status, gender identification, or any other status protected by applicable law. If you require a reasonable accommodation to participate in the application or interview process, please contact [e-mail]. Keolis complies with federal and state disability laws and provides reasonable accommodations to qualified applicants.
• Work authorization: “Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position”
• Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.

#INDHP

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.