Human Resource Services Specialist 3

Arizona State University; Tempe (AZ); On-site; USD 55,000 - 68,000; Full time

Job summary

Arizona State University invites applications for the HR Services Specialist Sr. in the School of Earth and Space Exploration.

This full‑time position manages recruitment, onboarding/off‑boarding, leaves, international visa processes, and volunteer oversight, partnering with SESE leadership and central HR to ensure smooth operations. The role requires a Bachelor's degree with five years of related experience, or an equivalent combination, and uses Workday, Interfolio, and analytics tools to

Qualifications

• Bachelor's degree and five years of HR experience or equivalent.
• Experience with HR systems such as Workday and Interfolio.
• Knowledge of ASU policies and relevant laws.

Responsibilities

• Recruitment, onboarding/off-boarding, leaves management and visa handling.
• Advise employees and supervisors on HR practices and compliance.
• Process staff actions in Workday and manage faculty/staff renewals.
• Coordinate with central ASU departments and SESE leadership.
• Maintain communication lists and assist with special HR projects.
• Stay up to date on ASU policies and state/federal laws.

Skills

HR policies knowledge

Workday

Interfolio

Analytics

Communication skills

Customer service

Education

Bachelor's degree

Job description

Job Profile

HR Services Specialist 3

Job Family

HR Services

Time Type

Full time

Minimum Qualifications

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description

The School of Earth and Space Exploration Human Resouce (HR) Specialist Sr. performs duties necessary for a variety of human resource actions such as recruitment, on-boarding/off-boarding, leaves management, international visa processes, volunteer and courtesy affiliate oversight. This position works closely with the Department HR Manager and HR team regarding all human resource functions and serves as backup for those roles for SESE Coordinators as necessar

Salary Range

$54,600 - $68,300 annually

Essential Duties

• Courtesy affiliate process management and maintenance, including annual renewal process and additional network accesses if needed
• Manage volunteer, minors in lab, and minor on campus requests and renewal processes, working closely with department safety compliance officers (AKA Facilities)
• Advise and answer employee and supervisor questions regarding FMLA/parental leave process. Direct and assist employees as needed to complete ASU process
• ACA compliance oversight and management which includes verifying employee hours and FTE totals and contacting employee to correct if necessary
• Shared HR Team duty - Maintaining SESE employee related email listserv
• Ensure the eligibility of all student hires (enrollment) per semester, handle graduation notices from student employment, and contact supervisors regarding apparent inactive students for termination on a monthly basis
• Physical personnel file maintenance and electronic personnel file cleanup and maintenance
• Process competitive searches in Workday and Interfolio for various employee categories (faculty, ACPs. Postdocs, Staff, grad students, student workers)
• Process waiver hires (staff, postdoc, ACP, faculty) as requested
• Assist processing student hires during peak times such as the grad renewal process, special projects, or as delegated
• Process staff personnel action requests in Workday (FTE changes, title changes, salary changes, etc.)
• Onboard and off-board employees, particularly staff, ensuring all hire or termination actions completed
• Assist with the grad renewal and faculty renewal processes as needed
• Facilitate and process annual faculty summer pay process, including summer FA/faculty teaching pay
• Advise and direct employees and supervisors with Authorized Driver process to completion.
• Check Authorized Driver statuses as requested by employees and SESE HQ
• Advise and direct students and sponsoring faculty through Authorized Driver process, including for class field trips, through completion
• Advise and answer questions from supervisors and employees on HR business practices, company policies, and HR legal compliance,
• Serve as backup Department Time Administrator to process payroll as needed especially during peak times
• Work directly with various ASU central departments as needed (ex. ASU Payroll, ASU HR, SEO, ISSC, The College Dean's office, Insurance and Risk Management, etc.)
• Assist HR team/manager with any other special projects, reports, and duties as assigned
• Stay up to date on ASU policies and procedures, and relevant state and federal laws

Desired Qualifications

• Advanced knowledge of human resource principles, practices, regulations and standards
• Knowledge of ASU policies and procedures
• Experience with ASU systems such as Workday, Interfolio, and Analytics.
• Excellent verbal and written communication skills.
• Ability to work collaboratively, efficiently and effectively with faculty and staff.
• Demonstrated knowledge of the principles of exemplary customer services through actively listening, acknowledging, and responding to inquiries timely.
• Ability to work effectively in an environment subject to changing priorities, sensitive/confidential information and short deadlines.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%).
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%).
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

At the School of Earth and Space Exploration, our faculty, researchers, and students seek to expand the frontiers of knowledge through the exploration of Earth, space, matter, time, and life. More and more, successful exploration depends on engineering theory and practice to create technologies for scientific advances. Our programs explicitly emphasize the importance of technology in modern scientific research. We look beyond traditional academic boundaries to identify big problems and invent the means to solve them. Our work requires team support, and we strive to maintain a positive, collaborative, and interdisciplinary culture. We are committed to supporting all members of our community.

Driving Requirement

Driving is not required for this position.

Location

Campus: Tempe

Funding

No Federal Funding

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

ASU's comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.