Human Resource Generalist/ Payroll Specialist

MRA-The Management Association; Milwaukee (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Probo Medical seeks an HR Generalist / Payroll Specialist in Milwaukee, WI to manage payroll, benefits administration, onboarding and employee relations. This role supports payroll processing, compliance and HR programs across the organization.

The candidate should have strong communication, organizational skills and integrity, with experience in payroll and HR administration. MS Office proficiency is required; Paylocity experience is a plus.

Qualifications

• Minimum of High School Diploma or GED.
• Excellent verbal and written communication skills.
• Excellent organizational skill, attention to detail and ability to work under pressure.
• Ability to handle and prioritize multiple tasks and meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and conflict resolution skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient in Microsoft office products.

Responsibilities

• Reviews payroll timecards for completeness and accuracy and resolves discrepancies with supervisors.
• Prepare and process bi-weekly payroll for multi-state U.S. and Canada locations.
• Analyze, prepare, track, and input payroll data including garnishments, vacation, sick time, and 401(k) deductions.
• Maintain employee records and ensure changes are entered accurately and timely.
• Review unemployment claims and ensure compliance with wage and hour laws.
• Maintain compliance with federal, state, and local employment laws and regulations.
• Prepare year-end payroll requirements and state reporting.
• Handle employee relations issues and refer to management as needed.
• Provide payroll and benefits assistance to employees and process enrollments.
• Administer health, welfare, retirement benefits and leaves of absence.
• Assist with salary and benefits surveys.

Skills

Payroll processing

Employee relations

Onboarding

Benefits administration

Attention to detail

Confidentiality

MS Office

Communication skills

Multistate payroll knowledge

Education

High School Diploma or GED

Bachelor's degree in HR, Business or related

Tools

Paylocity

Job description

Probo Medical – Human Resource Generalist / Payroll Specialist – Milwaukee, WI

This position is responsible for performing HR and Payroll related duties on a professional level. This position carries out responsibilities in the following functional areas: payroll and benefits administration, onboarding, employee relations, recruitment/employment, employment law compliance and other areas as needed by the HR team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reviews timecards for completeness and accuracy. Reaches out to supervisors to resolve discrepancies.
• Prepare and process bi-weekly payroll for our multi-state U.S and Canada locations.
• Analyzes, prepares, tracks, and inputs payroll data to include garnishments, vacation time, sick time, insurance and 401(k) deductions. Utilizes automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws.
• Establish/maintain employee records; ensure employees changes are entered accurately and made on a timely basis; review changes for proper authorization and adherence to company policy including compliance with federal/state/local regulations.
• Review and respond to unemployment claims.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Prepare, process and ensure the accuracy of all year-end payroll requirements as well as annual state specific reporting requirements.
• Handles employee relations issues, appropriately referring them to management.
• Provides services to employees to answer their payroll and benefit questions, resolve problems related to access to or payment of benefits, and process enrollment forms and changes.
• Conducts new hire health, welfare, and retirement benefit, time off with pay and other HR programs and policies and payroll orientation.
• Assist with compiling reports for yearly submission of OSHA 300 log, worker's compensation, 401(k), EEO-1 and VETS reporting.
• Assists in administering the employee benefit programs such as health, dental and vision insurance, disability insurance, life insurance, flexible spending, time off with pay, workers compensation, employee assistance, COBRA and other plans.
• May assist with verifying calculation of monthly premium statements for all group insurance policies and resolving discrepancies with the carriers.
• Assists in administering the company's leave of absence and Family and Medical Leave programs. Maintains required documentation and ensures payment of employee's portion of insurance premiums while on leave.
• Assist in coordinating companywide wellness activities.
• Assists with the completion of various salary and benefit surveys.
• Observes and promotes Probo's standards and policies on safety, quality and productivity.

Primary job responsibilities are those which an employee must be able to perform with or without accommodation. The list of requirements, duties and responsibilities is not exhaustive but is the most accurate list for the current job. Probo Medical reserves the right to revise the job description as well as require that other duties be performed as needed.

QUALIFICATIONS

Required Education and Experience

• Minimum of High School Diploma or GED.
• Excellent verbal and written communication skills.
• Excellent organizational skill, attention to detail and ability to work under pressure.
• Ability to handle and prioritize multiple tasks and meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and conflict resolution skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient in Microsoft office products.

Preferred Education and Experience

• Bachelor's degree in human resources, business or related discipline preferred.
• Two+ years of experience performing all payroll functions preferred.
• Multi-State payroll knowledge is a plus.
• Automated payroll system knowledge utilizing Paylocity preferred.
• Bilingual in Spanish is a plus.

TRAVEL REQUIREMENTS

• This position requires little travel (less than 10% of the time).

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• This position operates in a professional office environment. The position routinely uses standard office equipment such as computers, telephones, photocopiers, and fax machines. The noise level in the work environment is usually quiet to moderate. The passage of employees the work area is average and normal.

The physical and mental requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

While performing the duties of this position, the employee is regularly required to sit; use hands and fingers to key, handle or feel; talk or speak; hear, and stand. The employee is occasionally required to stoop, kneel or crouch; bend; reach with hands and arms; and walk. Vision abilities required to perform this job include close vision.