Human Resource Generalist and Payroll Specialist

FIAMM Technologies; Cadillac (MI); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) and 401(k) matching

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

FIAMM Technologies in Cadillac, MI seeks a Payroll Specialist with HR Generalist duties to handle payroll processing and HR administration. The role reports to the HR Manager and is full-time onsite at the Cadillac site, requiring relocation to Cadillac, MI.

The ideal candidate has 3+ years in payroll/HR administration, strong attention to detail, and ability to manage documentation, reports, and compliance across US and Italy operations.

Qualifications

• Three or more years of experience in payroll administration and/or HR administration.
• Ability to maintain accuracy and quality for sustained periods.
• Ability to interpret written, oral, or scheduled instructions.

Responsibilities

• Partner with management to plan and participate in new hire orientation including benefits and payroll paperwork.
• Maintain personnel records and ensure compliance; prepare monthly USA/Italy reports.
• Process monthly billings for insurance, 401(k), and other HR benefits.
• Explain health benefits, enroll associates, assist with plan provisions and claims.
• Run weekly/bi-weekly payroll for all associates and prepare management reports (time, attendance, overtime).
• Identify system/procedural/safety problems and recommend corrective actions.
• Stay current on HR trends and legal issues; advise management on impact.
• Respond to associate questions and escalate serious issues to management.
• Ensure fair interpretation and application of corporate policies.
• Support recruiting: plan/interview participation, reference checks, scheduling medical screenings.
• Identify training needs and support internal/external programs.
• Advise on compensation/benefits costs and market competitiveness.
• Annually review Form 5500 information for the 401(k) plan.
• Participate in health and safety committee; manage injuries/claims and OSHA logs.
• Plan/greet associates at events; engage in community business associations.
• Attend required meetings; maintain HR workspace and safety compliance.

Skills

Payroll administration

HR administration

Attention to detail

Judgment and decision making

Communication

Safety compliance

Interpreting instructions

Multitasking

Tools

ADP system

Microsoft Office

Job description

This role combines Payroll Specialist responsibilities with Human Resource Generalist support for a Cadillac, Michigan worksite. The position acts as the local payroll systems expert, while also providing HR administration coverage to support managers and employees.

Role Overview

Payroll Duties: Serve as the site expert for payroll processing and payroll systems.

HR Admin/Generalist: Provide HR administration support focused on leadership, consistency, and day-to-day assistance for management across the organization.

Status: Salary, Non-Exempt. Reports to the Human Resources Manager. Full-time, onsite in person.

Key Responsibilities

• Partner with the management team to plan, schedule, and participate in new hire orientation, including processing paperwork for benefits, payroll, other employee programs, and training.
• Maintain accurate personnel records and ensure compliance with federal and state laws; prepare timely monthly reports for the USA and Italy.
• Process monthly billings for insurance, 401(k), and other HR-related benefits and purchases.
• Interpret health benefit details, enroll associates, assist associates with understanding plan provisions, help ensure claim payment, and process required forms and documentation.
• Run weekly and bi-weekly payroll for all associates, and prepare management reports and records including time and attendance, payroll hours, and overtime reports.
• Identify and evaluate system, procedure, or safety problems and needs, then recommend corrective actions.
• Stay current on human resources trends and legal issues, advising management on actual or potential company impact.
• Respond to associate questions, concerns, and complaints according to company policies; elevate serious issues to management so action can be taken promptly; interact effectively across all organization levels.
• Ensure fair and consistent interpretation and application of corporate policies and practices for all associates.
• Support recruiting needs by helping plan, schedule, and participate in interviews; conduct reference checks; schedule medical, blood draw, and drug screening appointments.
• Assist in identifying training needs and support internal and external training programs to meet those needs.
• Advise management on compensation and benefits costs and trends to help ensure competitiveness in the marketplace.
• Annually review information for Form 5500 for the company 401(k) plan.
• Actively participate in the health and safety committee; respond to and investigate injuries or illness, coordinate necessary treatment, determine work relationship, process insurance claims timely, maintain the OSHA log, participate in return-to-work treatment plans, and cooperate with legal counsel on litigated worker’s compensation claims.
• Plan, schedule, and greet associates at company or community functions.
• Participate in community associations related to business needs or associate education.
• Attend required meetings to review plans, results, problems, and special activities.
• Maintain a clean, well-ordered HR workspace and model compliance with safety rules and practices.

Requirements

• Three or more years of experience as a specialist in payroll administration and/or human resource administration.
• Ability to maintain concentrated mental and visual attention to perform complex work with high accuracy and quality for sustained periods.
• Use of judgment to plan, perform, and make decisions on the sequence of setups, operations, and processes within standard methods and procedures.
• Ability to interpret instructions provided in written, oral, or scheduled form.
• Physical demands include standing or walking 2-3 hours, sitting 6-7 hours, periodic lifting up to 50 pounds, bending, pushing, and pulling, and frequent use of arms to fingers for inspecting documents, assisting, writing, typing reports, and entering data.
• Common intelligence, courtesy, and a cooperative spirit to respond to internal and external requests, interact with associates at various levels, motivate and train associates, and clearly present information.
• Must wear safety glasses and booties over shoes.

Tools and Technologies

• ADP system
• Microsoft programs

Preferred Training

• Microsoft programs and Internet
• First Aid and CPR certification
• ADP system

Benefits

• 401(k) and 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Location and Schedule

• Cadillac, MI 49601 (onsite)
• Relocation to Cadillac, MI 49601 before starting work (required)
• Work location: in person