Human Resource Coordinator/Business Office Manager

The Arboretum of Winnie; Wellington (TX); Vor Ort; USD 55.000 - 65.000; Vollzeit

Benefits dieser Stelle

Health insurance

Dental insurance

Vision insurance

AD&D

Short-Term Disability

Cancer coverage

Critical Illness insurance

Life insurance

Tuition reimbursement

Paid time off

401(k) plan

Leadership resources

Zusammenfassung

The Arboretum of Winnie is seeking a Business Office Manager/HR Coordinator to oversee both business office operations and HR functions, ensuring efficiency, compliance, and strong support for residents and staff. This role requires reliability, organizational skills, and the ability to multitask in a fast-paced environment.

You will manage accounts receivable, billing, claims and payroll tasks, maintain resident funds, support recruitment, advise on HR policies, and ensure compliance with state

Qualifikationen

• Minimum of 2 years of Business Office Manager or HR and/or Payroll experience.
• Strong organizational and multitasking skills.
• Proficient in computer usage including data entry, 10-key operations, and HR/payroll systems.
• Excellent communication skills.
• Working knowledge of accounts receivable, HR policies and payroll functions.
• Ability to handle confidential information with professionalism and discretion.
• Understanding of state and federal labor laws and business office regulations.
• Ability to prioritize and meet deadlines in a fast-paced environment.

Aufgaben

• Oversee Business Office Management duties including Accounts Receivable, billing operations, and daily cash deposits.
• Process Medicare, MSP, Managed Care, and Primary Insurance claims with timely follow-ups.
• Maintain resident trust funds and ensure compliance with regulations.
• Ensure accurate documentation and timely Medicare/HMO claims processing.
• Communicate professionally with residents, families, staff, and external stakeholders.
• Provide training and backup support to team members for office functions.
• Attend interdisciplinary meetings to review admissions, discharges, payer updates.

Kenntnisse

Organizational skills

Multitasking

Data entry

HR/payroll systems

Communication skills

Confidential information handling

Labor laws knowledge

Jobbeschreibung

Join Our Team as a Business Office Manager/Human Resource Coordinator

Support Employee Success and Drive Operational Excellence

We are seeking aBusiness Office Manager/Human Resource Coordinator to join our growing team! This role is essential in overseeing both business office operations and HR functions to ensure efficiency, compliance, and exceptional support for employees and residents. Success in this position requires reliability, strong organizational skills, and the ability to multitask in a fast-paced environment.

Your Impact as a Business Office Manager/Human Resource Coordinator

In this role, you will:

Business Office Management

• Manage Accounts Receivable: Maintain accurate documentation, send collection letters, and follow up on past-due receivables.
• Oversee Billing Operations: Compile and process monthly private billing, post/enter daily cash deposits, and complete financial verification for new admissions.
• Process Claims Efficiently: Handle Medicare, MSP, Managed Care, and Primary Insurance claims, ensuring timely processing and follow-ups.
• Maintain Resident Trust Funds: Track and manage resident trust fund accounts in compliance with regulations.
• Ensure Accurate Documentation: Complete Medicare/HMO claims by the 5th of each month, bill hospice companies promptly, and manage daily deposits.
• Communicate Professionally: Work closely with residents, families, staff, and external stakeholders to ensure smooth business office operations.
• Provide Training & Backup Support: Train team members to meet the “3 Deep” backup requirement for office functions.
• Attend Interdisciplinary Meetings: Review admissions, discharges, coinsurance changes, and payer updates to maintain an accurate census.
• Oversee Daily Business Office Tasks: Handle mail distribution, financial verification, and compliance with billing processes.

Human Resource Coordination

• Manage Employee Data: Enter new hires, pay rate changes, and termination information into the HR system.
• Support Recruitment: Review applications, evaluate applicant skills, and assist in the hiring process.
• Advise on HR Policies: Provide guidance to managers, supervisors, and employees regarding company policies and procedures.
• Handle Payroll & Records Management: Assist with payroll-related inquiries, maintain employee records, and ensure HR compliance.
• Coordinate Employment Actions: Assist with transfers, promotions/demotions, reductions-in-force, and independent contractor status.
• Facilitate Employee Recognition: Oversee employee events to ensure compliance with Employee Recognition Guidelines.
• Maintain Compliance & Documentation: Prepare and monitor personnel and risk management programs and ensure adherence to state and federal laws.

What Makes You a Great Fit

We’re seeking someone who:

• Has a minimum of 2 years of Business Office Manager or Human Resources and/or Payroll experience.
• Demonstrates strong organizational and multitasking skills.
• Is proficient in computer usage, including data entry, 10-key operations, and HR/payroll systems.
• Possesses excellent communication skills and the ability to work effectively with employees at all levels.
• Has a working knowledge of accounts receivable, HR policies, and payroll functions.
• Can handle confidential information with professionalism and discretion.
• Understands state and federal labor laws and business office regulations.
• Works well in a fast-paced environment with the ability to prioritize and meet deadlines.

Benefits

We offer (for full-time employees):

• Comprehensive Benefits: Health, Dental, and Vision Insurance
• Extra Protection: AD&D, Short-Term Disability, Cancer, Critical Illness, and more
• Life Insurance: Whole and Term Policies
• Professional Growth: Tuition Reimbursement for continued education
• Time to Recharge: Paid Time Off
• Retirement Planning: Immediate 401(k) eligibility
• Unwavering Support: Exceptional corporate resources and leadership

Equal Opportunity Employer

We are committed to fostering an inclusive workplace. Discrimination or harassment based on race, color, religion, sex, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity, or any other protected characteristic is strictly prohibited.