Human Resource Coordinator/Business Office Manager

Creative Solutions in Healthcare - West; McLean (TX); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Comprehensive Benefits

401(k)

Paid Time Off

Tuition Reimbursement

Life Insurance

Job summary

Creative Solutions in Healthcare - West is hiring a Human Resource Coordinator/Business Office Manager to support HR functions and billing operations for residents. The role emphasizes data entry, payroll support, policy guidance, and compliance in a fast-paced healthcare setting.

You will manage HR records, assist in recruitment, advise on policies, and ensure timely processing of claims and billing. Strong organizational skills and discretion are essential for success in this on-site position.

Qualifications

• 2+ years in Human Resources and/or Payroll.
• Strong organizational and multitasking abilities.
• Proficient data entry and HR/payroll systems use.

Responsibilities

• Coordinate HR functions including employee data, recruitment support, policies, payroll queries, and records.
• Oversee accounts receivable and billing operations; process monthly private billing and daily cash postings.
• Handle Medicare/insurance claims and verify billing for admissions; maintain resident trust funds.

Skills

HR coordination

Payroll processing

Data entry

Policy guidance

Attention to detail

Communication

Accounts receivable

Tools

HRIS

Payroll systems

Billing software

Job description

Join Our Team as a Human Resource Coordinator/Business Office Manager

Support Employee Success and Drive Operational Excellence

We are seeking aHuman Resource Coordinator/Business Office Manager to join our growing team! This role is essential in overseeing both HR functions and business office operations to ensure efficiency, compliance, and exceptional support for employees and residents. Success in this position requires reliability, strong organizational skills, and the ability to multitask in a fast-paced environment.

Your Impact as a Human Resource Coordinator/Business Office Manager

In this role, you will:

Human Resource Coordination

• Manage Employee Data: Enter new hires, pay rate changes, and termination information into the HR system.
• Support Recruitment: Review applications, evaluate applicant skills, and assist in the hiring process.
• Advise on HR Policies: Provide guidance to managers, supervisors, and employees regarding company policies and procedures.
• Handle Payroll & Records Management: Assist with payroll-related inquiries, maintain employee records, and ensure HR compliance.
• Coordinate Employment Actions: Assist with transfers, promotions/demotions, reductions-in-force, and independent contractor status.
• Facilitate Employee Recognition: Oversee employee events to ensure compliance with Employee Recognition Guidelines.
• Maintain Compliance & Documentation: Prepare and monitor personnel and risk management programs and ensure adherence to state and federal laws.

Business Office Management

• Manage Accounts Receivable: Maintain accurate documentation, send collection letters, and follow up on past-due receivables.
• Oversee Billing Operations: Compile and process monthly private billing, post/enter daily cash deposits, and complete financial verification for new admissions.
• Process Claims Efficiently: Handle Medicare, MSP, Managed Care, and Primary Insurance claims, ensuring timely processing and follow-ups.
• Maintain Resident Trust Funds: Track and manage resident trust fund accounts in compliance with regulations.
• Ensure Accurate Documentation: Complete Medicare/HMO claims by the 5th of each month, bill hospice companies promptly, and manage daily deposits.
• Communicate Professionally: Work closely with residents, families, staff, and external stakeholders to ensure smooth business office operations.
• Provide Training & Backup Support: Train team members to meet the \"3 Deep\" backup requirement for office functions.
• Attend Interdisciplinary Meetings: Review admissions, discharges, coinsurance changes, and payer updates to maintain an accurate census.
• Oversee Daily Business Office Tasks: Handle mail distribution, financial verification, and compliance with billing processes.

What Makes You a Great Fit

We’re seeking someone who:

• Has a minimum of 2 years of Human Resources and/or Payroll experience.
• Demonstrates strong organizational and multitasking skills.
• Is proficient in computer usage, including data entry, 10-key operations, and HR/payroll systems.
• Possesses excellent communication skills and the ability to work effectively with employees at all levels.
• Has a working knowledge of accounts receivable, HR policies, and payroll functions.
• Can handle confidential information with professionalism and discretion.
• Understands state and federal labor laws and business office regulations.
• Works well in a fast-paced environment with the ability to prioritize and meet deadlines.

Benefits

We offer (for full-time employees):

• Comprehensive Benefits: Health, Dental, and Vision Insurance
• Extra Protection: AD&D, Short-Term Disability, Cancer, Critical Illness, and more
• Life Insurance: Whole and Term Policies
• Professional Growth: Tuition Reimbursement for continued education
• Time to Recharge: Paid Time Off
• Retirement Planning: Immediate 401(k) eligibility
• Unwavering Support: Exceptional corporate resources and leadership

Equal Opportunity Employer

We are committed to fostering an inclusive workplace. Discrimination or harassment based on race, color, religion, sex, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity, or any other protected characteristic is strictly prohibited.