Human Resource Assistant (Hourly): Dillwyn Correctional Center #W0002

DHRM; Virginia (MN); On-site; USD 29,000 - 39,000; Full time

Job summary

Dept of Corr - Central Admin is seeking a Human Resource Assistant (Hourly) at Dillwyn Correctional Center. The role handles daily HR tasks, recruitment support, payroll processing, and records management for staff.

The position requires strong communication, detail orientation, and proficiency with Microsoft Office and HRIS/HRMS systems. It is an hourly role with no state benefits, capped at 1,500 hours per year.

Qualifications

• High School Diploma or Equivalent required.
• Proven HR assistant or admin experience.
• Knowledge of FLSA, FMLA, ADA, and other HR policies.
• Proficient with Microsoft Office and payroll systems.

Responsibilities

• Conduct daily HR administrative tasks and act as liaison between HR and staff.
• Support recruitment and record maintenance for payroll processing.
• Manage employee records in HRIS/HRMS and data entry.
• Provide clerical support to the HR Office and assist with time/leave practices.

Skills

HR Assistant

Payroll processing

Microsoft Office

HRIS

Education

High School Diploma or Equivalent

Tools

HRIS

HRMS

Payroll software

Job description

Title: Human Resource Assistant (Hourly): Dillwyn Correctional Center #W0002

State Role Title: Admin and Office Spec III

Hiring Range: $21.37 - $28.08 an hour

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: Dillwyn Correctional Center

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties:

Responsible for the daily administrative and Human Resources (HR) duties at a Department of Corrections (DOC) institution. Provide assistance with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees. The job involves a wide range of support activities inside HR unit, from coordinating meetings to maintaining employee records/database (manual and electronic) to posting job ads. Also, act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Provides clerical and administrative assistance to the Human Resources Officer to ensure accurate and efficient administration of human resource operations to include recruiting, payroll processing, benefits administration, personnel file maintenance, data entry into Page-up, Cardinal, BES and the database and assist, when necessary, with time/leave maintenance. Acts as an HR advocate and assists the Human Resource Officer in day-to-day duties to provide effective customer service in all areas of Human Resources.

This is an hourly position limited to working no more than 1,500 hours per agency during the 12-month period of May 1 – April 30, regardless of the hire date. The hourly employment period resets on May 1 of the following year. All hourly employees are limited to working no more than 29 hours per week on average over the 12-month period. This hourly position offers no state benefits.

Minimum Qualifications: High School Diploma or Equivalent. Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position. Knowledge of federal, state policies and procedures related to Human Resources including Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Virginia Sickness and Disability Program (VSDP), Americans with Disabilities Act (ADA), and Worker's Compensation. Excellent verbal and written communication skills. Excellent interpersonal skills to interact with all levels of management with the demonstrated ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational and time management skills with attention to detail. Proficient with Microsoft Office Suite or related software. Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. Effective HR administration and people management skills. Exposure to payroll practices. Good understanding of HR functions and best practices. Knowledge of general Human Resource policies and procedures.

Additional Considerations: Hands-on prior experience with an HR system (such as HRIS or HRMS). Familiarity with HR applicant software and resume databases. Some experience as an HR Assistant will be preferred. Knowledge of Department of Corrections (DOC) policies and procedures related to Human Resources. Working knowledge of timekeeping practices. Courses in business, office practices and procedures, and automated business applications.

Contact Information:

Name: Human Resources

Phone: [phone]

Email: Emailed applications are not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised: 14 Sep 2026 Eastern Daylight Time
Applications close: 02 Oct 2026 Eastern Daylight Time