HUMAN CAPITAL COORDINATOR (ADMINISTRATIVE SPECIALIST III)

MD; Baltimore (MD); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Flexible hours and hybrid teleworking

Paid holidays (12-13 per year)

Generous paid leave package

State Pension (defined benefit plan)

Comprehensive health plans

Job summary

The Maryland Department of Labor is seeking a Human Capital Coordinator to support the FAMLI Division's people operations. This intermediate-level position involves coordinating onboarding, employee engagement, and recruitment processes.

Ideal candidates should have administrative experience and a strong understanding of compliance with employment laws. A commitment to enhancing organizational capabilities is essential. Full-time position eligible for benefits including flexible hours and teleworking options.

Qualifications

• Two years of experience in administrative roles.
• Experience in employee relations and recruitment.
• Knowledge of compliance with employment laws.

Responsibilities

• Support employee engagement activities and onboarding.
• Assist with recruitment processes for hiring managers.
• Prepare and maintain statistical reports.

Skills

Employee Lifecycle Management

Onboarding

Recruitment

Communication

Performance Management

Education

High School Diploma or Equivalent

Tools

Applicant Tracking Systems (e.g., Workday, ADP)

Job description

Introduction

Maryland’s Family and Medical Leave Insurance (FAMLI) program makes sure all workers in Maryland have paid time off for medical and family reasons. FAMLI is a social insurance system covering 2.6 million workers and 180,000 employers, delivered as a digitally native, public-facing service. We’re in the early stages of building something as big and as far-reaching as unemployment insurance or a new health department. We know that delivering services primarily through a website, over the Internet, is a new way of doing business in government.

Grade

12

Location of Position

100 S. Charles Street, Baltimore, Maryland 21201

Main Purpose of Job

The Human Capital Coordinator is an intermediate-level position on the Human Capital Strategy team within the Division of Family and Medical Leave Insurance (FAMLI) at the Maryland Department of Labor. The Human Capital Coordinator will support the FAMLI Division’s people operations, from coordinating new employee onboarding to assisting with employee engagement activities, as directed by the Human Capital Strategy Lead. The Human Capital Coordinator will execute strategies that enhance organizational capabilities, processes, and structures to support sustainable growth, and optimize efficiency, resource utilization, and performance across the FAMLI Division.

Position Duties

• Employee Support and Engagement
  • Performs FAMLI-specific employee lifecycle tasks such as enrolling employees in onboarding sessions.
  • Assists with the development of policies, procedures, and communicates updates to employees.
  • Keeps the FAMLI calendar with events, meetings, and employee recognition programs.
  • Responds to inquiries and correspondence, escalating as necessary.
  • Coordinates optional engagement initiatives such as surveys, events, and recognition programs.
  • Researches and gathers information recruitment, retention, and other human capital-related issues.
  • Tracks and coordinates human resources-related training and professional development of employees in collaboration with Department of Labor’s and FAMLI’s training teams.
  • Fosters a culture of continuous learning within FAMLI.
• Supervisor Support
  • Provides recruitment support to hiring managers to facilitate expedient and strategic hiring, including reviewing and submitting job announcements for posting.
  • Providing guidance on filling out recruitment and hiring forms and submitting required documentation.
  • Ensuring interview panel and questions receive necessary approval.
  • Communicating with hiring managers throughout the recruitment process.
  • Requesting, reviewing, and submitting required documentation to Human Resources.
  • Reviewing applications for vacancies at the request of hiring managers.
  • Requesting and reviewing eligible lists from other recruitments as needed.
  • Submitting information to Human Resources to extend job offers to selected candidates.
  • Contributing to and implementing creative recruitment strategies, including recruitment events.
  • Assists with performance management and development, including helping to coordinate the biannual performance evaluation process.
  • Creates feedback goals for leaders and supervisors outside of the performance evaluation process, including providing regular check-ins and recognizing and rewarding high performers.
• Other
  • Reads reports and summarizes information for supervisor's review.
  • Prepares and maintains statistical and numerical reports and records.
  • Performs other duties as assigned.

Minimum Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Two years of experience performing administrative staff, clerical technical, or secretarial work.
• Notes: Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
• Notes: Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Desired or Preferred Qualifications

• One (1) year of experience managing the lifecycle within an organization, including recruiting, onboarding, employee relations, training and development, and ensuring compliance with employment laws.
• One (1) year of professional and/or administrative experience.
• One (1) year of experience using Applicant Tracking Systems (ATS), such as Workday, ADP, or Paychex.

Licenses, Registrations and Certifications

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Special Requirements

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Benefits

• Full-time, permanent position eligible for full State benefits, which include:
• Flexible hours and hybrid teleworking
• Paid holidays 12-13 per year
• Generous paid leave package (annual, sick, personal and compensatory leave)
• State Pension (defined benefit plan)
• Tax-deferred supplemental retirement savings plans (401(k) and 457)
• Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
• Flexible Spending Account plans for Health Care and Daycare
• State Employees Credit Union

Equal Opportunity Statement

Maryland Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.