HUD Community Administrator

Ray Stone Inc; Sacramento (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental and Vision

401K with employer match

Flexible Spend Account

Employee Assistance Program

Life Insurance

9 Paid Holidays

Vacation and Sick Leave

Job summary

Park Place Apartments is seeking an experienced HUD Community Administrator to oversee daily property operations, staff supervision, and vendor coordination. This full-time role requires managing income, notices, payroll, and compliance with housing regulations while maintaining a supportive living environment for residents.

The position emphasizes ensuring rent collection, accurate rent rolls, and adherence to HUD guidelines and fair housing laws.

Qualifications

• Experience with HUD Section 8 senior housing plus LIHTC compliance.
• Three years or more experience in property management.
• Two or more years experience small teams management.
• Yardi Experience preferred.

Responsibilities

• Oversee income collection and deposit timing.
• Prepare and distribute payroll timesheets.
• Ensure HUD fair housing and leasing compliance.
• Maintain occupancy and minimize vacancy losses.
• Monitor rent rolls and security deposits.
• Coordinate with maintenance and vendors to keep property in top shape.
• Enforce safety practices and company policies across onsite staff.
• Provide regular reporting to supervisors on financials and operations.

Skills

Property management

HUD Section 8 knowledge

LIHTC compliance

Team leadership

Tools

Yardi

Job description

Park Place Apartments is looking for an experienced Community Administrator to join our team. This position is full time, benefit eligible. Scheduled hours are Monday through Friday 8 AM to 5 PM.

Job Summary

The HUD Community Administrator is responsible for the overall operation of the property and day-to-day implementation of policies, procedures and programs that will assure a well-managed, well-maintained building within established management operating and fiscal policies, as well as ensuring compliance with all regulatory agencies and investors. This includes developing a supportive environment for all residents, managing onsite staff and their duties, and interacting with and supervising vendors/contractors.

Job Duties

• Perform accurate and prompt collection of income and assure frequency of deposits.
• Oversee and/or prepare the distribution of all 3 and 10-Day Notices and legal documents as required for unlawful detainers or 30 Day or 60 Day Notices.
• Be familiar with all procedures and requirements of accounts payable, accounts receivable, compliance and HUD fair housing and leasing procedures.
• Oversee the preparation of payroll time sheets and have them submitted to payroll in a timely manner.
• Includes goal setting, planning, evaluations and ensuring that staff adheres to companywide personnel policies and procedures, including safety practices.
• Ensures that rent is collected each month for all people residing on the property. Take appropriate steps to enforce payments as necessary. Daily deposits of all monies collected.
• Reviews the monthly rent roll to ensure that the property security deposits, rents, move in dates, etc., are accurate.
• Adheres to Fair Housing, Equal Employment and Equal Housing Opportunity requirements.
• Ensures Occupancy Specialist keeps property vacancy loss to a minimum by processing multiple applicants simultaneously upon receipt of “Notice of Intent to Vacate” by current resident(s).
• Works closely with the Occupancy Specialist to ensure that all resident files are maintained, accurate, and current; all certification and recertification interviews are conducted per program regulations; and to ensure that established criteria for resident qualification, and renting apartments is consistently applied.
• Reviews the community’s monthly income and expense statement and reports any areas considered a problem to Supervisor.
• Responsible for receipt of, and entry of, all payables.
• Monitors and prepares OSR and weekly status reports.
• Applies approved marketing strategies to reduce vacancy loss.
• Works with team to ensure both a quality common area maintenance program and excellent curb appeal.
• Resolves resident issues fairly, with understanding, and in a timely manner.
• Enforces the community policies to ensure quality living standards in the community.
• Coordinates to regularly inspect all vacant units and common areas, and to ensure the vacant units are made market ready as quickly as possible.
• Works with the maintenance team to maintain a continuous list of project needs and concerns regarding the physical operation of the community.
• Assumes primary responsibility for appropriate building security measures, incident documentation and, when necessary, related notification to Director of Finance & Risk Management at corporate office.
• With maintenance, conducts and monitors monthly safety and risk training for all on-site staff.
• Ensures that the property is maintained physically to meet the standards set by both REAC and the company. This is achieved by following procedures established by HUD and Ray Stone Inc. and working with onsite Maintenance staff to perform necessary work.
• Prepares written recommendations for physical repairs and/or replacements, improvements, supplies, material and equipment and submits them to Supervisor as needed. Maintains occupancy based on the company’s standards for the community. This includes anticipating vacancies, adhering to Waiting List procedures and selection policies in compliance with Federal, State, Local, Regulatory, and Ray Stone Incorporated’s requirements.
• All other duties as assigned.

Benefits

• Medical
• Dental and Vision
• 401K with employer match available
• Flexible Spend Account
• Employee Assistance Program
• Life Insurance
• 9 Paid Holidays
• Vacation and Sick Leave

Why Work for Ray Stone?

Working for Ray Stone offers a unique and fulfilling opportunity to be part of a company that is dedicated to ethical real estate investment and management services. As an organization, Ray Stone is committed to creating friendly, fun, and proud communities while enhancing asset values and fostering a culture of learning, mentorship, and teamwork. Here's why you should consider joining our team:

Meaningful Mission: Ray Stone's mission statement reflects its commitment to providing ethical real estate services. By working for us, you will contribute to building communities that not only offer quality housing but also prioritize positive relationships and a sense of pride among residents, tenants, and industry partners.

Positive Company Culture: At Ray Stone, we believe in fostering a company culture based on integrity, teamwork, learning, and collaboration. We value each team member's contributions and encourage an environment where everyone's ideas are heard and respected. You'll be part of a supportive and inclusive team that works together towards shared goals.

Professional Growth Opportunities: Ray Stone recognizes the importance of continuous learning and mentorship. We provide opportunities for professional growth and development, whether through training programs, industry conferences, or mentorship initiatives. You'll have the chance to expand your skills, gain valuable experience, and advance your career within the organization.

Collaborative Environment: Collaboration is at the heart of Ray Stone's operations. We believe that the best outcomes are achieved when team members work together, share ideas, and leverage their diverse expertise. By joining our team, you'll be part of a collaborative work environment where teamwork is encouraged, and your contributions are valued.

Work-Life Balance: While we take our work seriously, we also understand the importance of maintaining a healthy work-life balance. Ray Stone promotes a supportive and flexible work environment, allowing you to excel in your career while still having time for personal pursuits and family commitments.

Fun-Filled Atmosphere: Ray Stone recognizes that a positive and enjoyable workplace fosters creativity, productivity, and employee satisfaction. We embrace the importance of having some fun along the way and strive to create a lively and engaging atmosphere for our team members.

By choosing to work for Ray Stone, you will not only be part of a company that is dedicated to its mission but also an organization that values its employees and their personal growth. Join us in shaping friendly, fun, and proud communities while enjoying a rewarding and fulfilling career.

Requirements

• Experience with HUD Section 8 senior housing plus LIHTC compliance
• Three years or more experience in property management
• Two or more years experience small teams management
• Yardi Experience preferred

While performing the duties of this job, the employee is regularly required to walk, stand; and use hands to handle/lift objects. The employee occasionally must be able to lift to fifty (50) pounds. Additionally, the employee, on occasion, must crouch, kneel, or climb stairs.

Most work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. This position requires substantial movements (motions) of the wrists, hands and/or fingers. Must have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Must have the ability to walk short distances.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.