HSPD-12: Government Badging & Credentialing Specialist

Electrosoft; New Haven (CT); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Electrosoft is seeking a Government Badging & Credentialing Specialist to manage HSPD-12 enrollment processes, schedule appointments, verify identities, collect biometric data, and ensure accurate recordkeeping in a security-conscious environment. The role requires attention to detail, strong Excel skills, excellent communication, and adherence to data privacy.

It involves in-person duties, occasional lifting, and participation in local hiring events.

Qualifications

• Experience using Microsoft Excel for data management, coordination and reporting.
• Ability to adapt to changing security procedures and requirements.
• Prior experience in a similar role, customer service, or administrative position may be advantageous.

Responsibilities

• Schedule appointments and walk-ins for PIV activations, enrollments, certificate updates, and PIN resets.
• Answer inquiries related to PIV credentials and access control.
• Coordinate and conduct enrollment for PIV cards, verify applicant identity and collect required documentation.
• Manage appointments to balance efficiency and accuracy while handling a steady applicant flow.
• Maintain accurate records of enrollment, including applicant information and issues encountered.

Skills

Excel

Attention to detail

Organizational skills

Interpersonal communication

Discretion with confidential data

Customer service

Education

High School diploma

Tools

Microsoft Excel

Job description

HSPD-12: Government Badging & Credentialing Specialist

Duties and Responsibilities

Enrollment Process Management

• Schedule appointments and/or service walk‑ins for Personal Identity Verification (PIV) Card Activations, Enrollments, Certificate Updates, and PIN Resets.
• Answer phone calls/email inquiries related to PIV credentials and access control matters.
• Coordinate and conduct the enrollment process for PIV cards, including verifying the identity of applicants and collecting required documentation.
• Manage appointments and schedules to accommodate a steady flow of applicants while maintaining efficiency and accuracy.

Documentation and Data Collection

• Accurately collect and document personal information, biometric data (such as fingerprints), and other necessary details from applicants.
• Ensure all required documents and forms are properly completed and submitted according to established guidelines.

Verification and Authentication

• Verify the authenticity of provided documents and information to prevent fraudulent enrollment attempts.
• Use approved verification methods to ensure the identity of applicants before proceeding with the enrollment process.

Data Security and Privacy

• Handle sensitive personal information carefully and adhere to data protection regulations and organizational security protocols.
• Maintain the security and integrity of collected data and prevent unauthorized access or disclosure.

Communication

• Communicate clearly and professionally with applicants, explaining the enrollment process, required documents, and any additional steps they need to follow.
• Provide excellent customer service to address questions and concerns related to the enrollment process.
• Escalation management involves listening, understanding, and responding to customer needs and expectations.
• De‑escalated problematic customer concerns, maintaining a calm, friendly demeanor.

Recordkeeping

• Maintain accurate records of the enrollment process, including documentation of each applicant's information, enrollment date, and any issues encountered.
• Prepare and maintain spreadsheets tracking the status of new applicant, contractor, and federal employee files.

Compliance and Training

• Stay up to date with relevant policies, regulations, and procedures related to PIV card enrollment.
• Participate in training sessions to enhance knowledge of enrollment processes, data security practices, and customer service skills.

Basic Qualifications

• Experience with Microsoft Excel for data management, coordination, and reporting.
• Ability to adapt to changing security procedures and requirements.
• Prior experience in a similar role, customer service, or administrative position may be advantageous.
• Attention to detail and strong organizational skills.
• Excellent interpersonal and communication skills.
• Ability to handle confidential information with discretion.
• Attend local hiring events 3 - 4 times a month (may vary, depending on the business need).
• Perform other job‑related duties as assigned.

Physical Requirements

• The role primarily involves sedentary work.
• There may be occasional instances of stair climbing.
• Periodic standing and/or walking for extended durations may be required.
• Occasional activities such as reaching, squatting, bending, pulling, grasping, holding, and lifting objects weighing 25 - 30 lbs.
• Requires typing for most of the day.
• Effective communication through frequent periods of talking and listening is essential.

Education

• High School diploma, GED certification.

Pay Range: $30,000 USD - $40,000 USD

Electrosoft is an Equal Opportunity Employer/Veterans/Disabled