HSET Administrator - ASRC Energy Services - Anchorage Office

Arctic Slope Regional Corporation; Anchorage (AK); On-site; USD 52,000 - 76,000; Full time

Job summary

ASRC Energy, part of Arctic Slope Regional Corporation, seeks a detail-oriented AES HSET Compliance Administrative role. You will manage driver qualification programs, review MVRs, and maintain records across LMS and file systems to ensure compliance with FMCSA, PHMSA, and internal policies.

You will support onboarding, documentation accuracy, and compliance monitoring in a regulated environment, while safeguarding sensitive employee data and contributing to the company’s safety culture.

Qualifications

• Requires high school diploma or GED.
• Requires a valid driver’s license.
• Minimum 3 years administrative experience; regulated environments preferred.
• Experience with compliance, safety, transportation, training or HR helpful.
• Strong computer proficiency and data integrity focus.
• Ability to follow established policies and recordkeeping standards.

Responsibilities

• Administer and maintain Driver Qualification and DOT qualification programs (FMCSA, PHMSA).
• Process and review MVRs and conduct DOT employment verifications.
• Maintain records in VTA (LMS) for course credits and licenses.
• Handle FMLA, LOA, and termination-related records; ensure timely updates.
• Monitor accuracy and completeness of qualification records; coordinate follow-up.
• Support weekly orientation and onboarding with documentation and coordination.
• Maintain records in FileDirector per policy and confidentiality standards.
• Uphold AES, regulatory and client requirements; promote safe practices.

Skills

High school diploma or GED

Driver’s License

Administrative experience

Compliance|safety|regulated env

Data entry accuracy

Computer proficiency

Tools

VTA LMS

FileDirector

Job description

ABOUT ASRC ENERGY

Build your career with a company built for Alaska. ASRC Energy combines decades of experience with a People First culture to deliver solutions for a sustainable future. Guided by our Iñupiat heritage and ASPIRE values, we’re committed to our employees, our communities, and creating lasting value for ASRC shareholders.

Proudly recognized as a Best Place to Work in Alaska by Alaska Business Magazine in 2023, 2024, and 2025.

OVERVIEW

JOB SUMMARY

This position reports directly to the AES HSET Compliance Manager and performs primarily administrative functions within a highly regulated and compliance-driven environment. The role requires exceptional attention to detail, accuracy, organization, and consistency, as work products must adhere to established compliance requirements, procedures, and documentation standards. Candidate must be able to work independently with minimal direction while providing support to the Health, Safety and Environmental Training (HSET) department.

RESPONSIBILITIES

ESSENTIAL DUTIES

• Administer and maintain the Driver Qualification and Department of Transportation (DOT) Qualification Programs, including Federal Motor Carrier Safety Administration (FMCSA) and Pipeline and Hazardous Materials Safety Administration (PHMSA).
• Responsibilities include processing and maintaining Driver Qualification and DOT qualification files; obtaining and reviewing Motor Vehicle Records (MVRs); conducting DOT employment background verifications; maintaining drug and alcohol program records and data; preparing quarterly drug and alcohol reporting; and generating monthly compliance reports to monitor adherence to AES, regulatory, and client requirements.
• Enter, review, and maintain employee information in VTA (Learning Management System), including completed course credits and driver’s license information, to ensure records are accurate, complete, and current.
• Review and process Family and Medical Leave Act (FMLA), Leave of Absence (LOA), and Pre-Termination Notification reports, and ensure applicable employee records are accurately and timely updated and maintained in VTA and the Drug & Alcohol Pool to support compliance monitoring and recordkeeping requirements.
• Monitor qualification records and compliance documentation for accuracy, completeness, and required follow-up, identifying missing, incomplete, or inconsistent information and coordinating resolution as appropriate.
• Provide administrative and compliance support during weekly Orientation and training, including coordinating with management, onsite trainers, and applicants to obtain required documentation, address missing or incomplete information, and provide assistance necessary to support timely and compliant onboarding.
• Maintain Driver Qualification, DOT, and training-related records in FileDirector in accordance with established recordkeeping and document management requirements.
• Maintain the confidentiality and integrity of sensitive employee information in both electronic and hard-copy formats.
• Perform work with a high degree of accuracy, organization, and attention to detail to support compliance with applicable AES, regulatory, and client requirements
• Comply with Company and customer policies, procedures, and applicable compliance requirements.
• Support AES’s zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.
• Perform other related duties as assigned based on business and operational needs.

REQUIRED EXPERIENCE

• High school diploma or GED equivalent is required.
• Driver’s License required
• Minimum 3 years administrative experience required; experience in compliance, safety, transportation, training, human resources, or another regulated environment preferred.
• Strong computer proficiency and experience working with electronic recordkeeping and data management systems. Must be comfortable entering, updating, reviewing, and maintaining detailed information across multiple systems while ensuring accuracy and data integrity.
• Ability to understand, follow, and consistently apply established policies, procedures, regulatory requirements, and recordkeeping standards, with a strong commitment to accuracy and attention to detail.

PREFERRED EXPERIENCE

• Prior experience supporting FMCSA and/or PHMSA compliance programs, Driver Qualification (DQ) files, or DOT Drug & Alcohol program administration preferred.

ASRC SHAREHOLDER OPPORTUNITIES

If you are an ASRC Shareholder looking for exciting training opportunities within ASRC Energy, Click here to learn more about the Nutaaq program.

WHY WORK WITH US

At ASRC Energy, people come first. We collaborate, value every contribution, and invest in the success of our employees, families, and communities. If you’re looking for meaningful work with a company that values safety, integrity, and growth, start your career with ASRC Energy and ASPIRE with us.

• Absolute Integrity: We do the right thing because it’s the right thing to do.
• Safety: Safety is our foundation – we bring it everywhere we go.
• People First: We take care of our people, and our people will take care of the business.
• Iñupiat Heritage: We believe in “one crew, one journey” and honor the values of our founders as we develop the future.
• Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.
• Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance.

TOTAL REWARDS

ASRC Energy offers a competitive benefits package designed to support the health, financial well-being, and professional growth of our employees and their families.

We provide comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB), as well as dental and vision insurance. Employees are eligible to participate in a 401(k) program with a company match of up to 4% and immediate vesting after just two pay periods. To further support employees and their households, we offer access to an Employee Assistance Program (EAP), along with a wide range of supplemental insurance options including voluntary life insurance, short- and long-term disability, accidental death and dismemberment (AD&D), pet insurance, legal services, identity theft protection, hospital indemnity, accident insurance, and critical illness coverage.

We are also committed to professional development by providing tuition reimbursement opportunities and internal learning resources through our ASPIRE Academy.

To learn more about our full suite of benefits, please visit our benefits page.

WORKING ON THE NORTH SLOPE

While working on the North Slope of Alaska, your lodging and food will be provided to you. All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift. Wi-Fi and Internet is free and available within the camp. Services vary depending upon where you are staying; however, most facilities offer housekeeping, self-serve laundry, commissary, mail, gyms, TV/Theater Room, etc. Each facility will have its own accommodation and policies that will be reviewed upon on-site orientation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment requirements outlined below are representative of those necessary to successfully perform the essential functions of this position. A post-offer, pre-hire Functional Capacity Evaluation (FCE) will be conducted to ensure an employee’s ability to safely meet job standards. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. Candidates must be able to comply with the ASRC Energy Driving Records and Motor Vehicle Use Policy, successfully pass a pre-employment drug test which may include both urinalysis and hair testing, and meet the physical requirements of working in a remote location under arctic conditions. In addition, candidates will be required to pass a Fit-for-Duty Exam, complete a background check, and obtain and maintain an access badge for the work location. The availability of this position is contingent upon the Company’s continued operational needs once training is completed.

Equal Employment Opportunity

AES and its subsidiaries are equal opportunity employers. Employment decisions are made without regard to race, color, sex, age, national origin, religion, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, physical or mental disability, protected veteran status, sexual orientation, gender, gender identity, genetic information, or any other status or characteristic protected by applicable law.

AES and its subsidiaries comply with applicable requirements of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA).

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Applicants requiring a reasonable accommodation during the application or hiring process may contact the AES Human Resources Team at [phone].

For more information please visit: Workplace Discrimination is Illegal.

NOTE TO ALL CURRENT EMPLOYEES

It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.