HSE Administrator

RHI Magnesita N.V.; York (York County); On-site; USD 50,000 - 70,000; Full time

Job summary

RHI Magnesita is seeking a detail-oriented HSE Administrator to support day-to-day administration of our HSE programs. The role emphasizes documentation, data management, and training coordination to uphold regulatory compliance and drive continuous improvement.

The position is fully on-site in a structured environment, requiring strong organizational skills, proficiency with MS Office, and the ability to manage multiple safety-related tasks and reports.

Qualifications

• Strong organizational and administrative skills with exceptional attention to detail.
• Experience managing records, databases, and confidential documentation.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to compile reports, analyze data, and maintain accurate records.
• Strong communication and interpersonal skills with the ability to interact across multiple departments.
• Experience supporting health, safety, environmental, or compliance programs preferred.

Responsibilities

• Documentation & Records Management: Maintain HSE documentation, policies, procedures, permits, training records, and compliance files.
• Manage the Safety Data Sheet (SDS) database, ensuring accuracy and regulatory compliance.
• Track expiration dates for licenses, certifications, medical surveillance, and related records.
• Organize and archive safety meeting minutes, inspection reports, and audit findings.

Skills

Organizational skills

Administrative skills

Data management

MS Office

Excel

Communication

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

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HSE Administrator

Fully On-Site

RHI Magnesita is seeking a detail-oriented Health, Safety, and Environmental (HSE) Administrator to support the day-to-day administration of our HSEprograms. In this role, you will help maintain compliance, manage critical safety documentation, coordinate training activities, and support reporting and operational safety initiatives. This position is ideal for someone who thrives in a highly organized environment and is passionate about workplace safety and continuous improvement.

What You'll Do

Documentation & Records Management

• Maintain and control HSE documentation, including policies, procedures, permits, training records, and compliance files.
• Manage the Safety Data Sheet (SDS) database, ensuring accuracy, accessibility, and regulatory compliance.
• Track expiration dates for licenses, certifications, medical surveillance requirements, and other compliance-related records.
• Organize and archive safety meeting minutes, inspection reports, audit findings, and supporting documentation.

Data Management & Reporting

• Enter, track, and maintain key HSE performance metrics, including incident data, near misses, inspections, corrective actions, and compliance activities.
• Prepare weekly, monthly, and quarterly HSE reports, dashboards, and performance summaries.
• Support incident investigations by compiling documentation, photographs, witness records, and follow-up actions.
• Assist with internal and external regulatory reporting requirements, including OSHA, EPA, and corporate submissions.

Training & Communication

• Coordinate and schedule HSE training programs and safety meetings.
• Maintain training records, attendance logs, certifications, and qualification tracking.
• Distribute safety communications, toolbox talks, alerts, and awareness materials across the workforce.
• Assist in the creation of presentations, posters, and safety campaign materials.

Administrative Support

• Manage calendars and schedules for inspections, audits, compliance activities, and regulatory deadlines.
• Coordinate safety committee meetings, agendas, action items, and meeting minutes.
• Process purchase requests and maintain inventory records for PPE, first aid supplies, signage, and other safety-related materials.
• Track, organize, and file completed permits, including confined space entry, hot work, and lockout/tagout (LOTO) documentation.

Operational Support

• Assist with the scheduling, tracking, and documentation of workplace inspections.
• Support emergency preparedness efforts by maintaining drill documentation and readiness records.
• Contribute to continuous improvement initiatives that strengthen safety performance and regulatory compliance.

What You Bring

• Strong organizational and administrative skills with exceptional attention to detail.
• Experience managing records, databases, and confidential documentation.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to compile reports, analyze data, and maintain accurate records.
• Strong communication and interpersonal skills with the ability to interact across multiple departments.
• Experience supporting health, safety, environmental, or compliance programs preferred.
• Knowledge of OSHA regulations, safety documentation requirements, and compliance processes is a plus.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Who We Are

RHI Magnesita is the leading global supplier of high-grade refractory products, systems and solutions which are critical for high-temperature processes in a wide range of industries. Serving customers around the world, RHI Magnesita has more than 20,000 employees in 65 main production sites (including raw material sites), 12 recycling facilities and more than 70 sales offices.

Our North American team helps build refractory products that solve the most extreme manufacturing challenges. From advanced lithium-ion batteries for laptops and EVs and specialized glass on smartphones and tablets, to the steel and cement that build the world around us, our high-performance bricks and linings make it possible to melt, bend, shape, and refine these materials at extreme temperatures.

With a vertically integrated value chain, RHI Magnesita has helped forge the materials that build industries and economies for almost 200 years. Refractory products are essential to the production processes for cement, steel, aluminum, and many other industrial producers in the region.

Come get fired up with our North American team!