HSA Program Coordinator

Harvey Mudd College; Claremont (CA); On-site; USD 38,572 - 41,328; Part time

Job summary

A private liberal arts college in Claremont, California, is looking for an HSA Program Coordinator. The role is part-time, requiring strong communication and organizational skills. Responsibilities include advising students, managing departmental records, and collaborating with faculty on digital technologies. Ideal candidates should possess a Bachelor's degree and experience in an academic environment. Work includes both on-site coordination and potential flexibility for limited remote work. Salary ranges from $28 to $30 per hour.

Qualifications

• 3+ years of administrative or related work experience within an academic setting.
• Ability to master detailed information relating to department's policies and programs.
• Experience with digital technologies in a teaching context.

Responsibilities

• Answer routine HSA advising questions from students.
• Maintain advising records to track students' progress.
• Support faculty in managing Canvas and course materials.

Skills

Excellent writing and verbal communication skills

Organizational skills

Interpersonal skills

Knowledge of Canvas or equivalent systems

Ability to work independently

Education

Bachelor's degree

Tools

Microsoft Office

G-Suite

WordPress or other website design tools

Job description

Position Title

HSA Program Coordinator

Department

Harvey Mudd College

Employment Type

Part Time

Job ID

REQ-7740

NOTE TO APPLICANT

Some positions require a resume, cover letter and/or other documents to be submitted with your application. Please submit these as one attachment in the My Experience section of the application under the "resume/CV" upload section. Once you submit your application, you will not be able to attach additional documents.

Position Summary

The program coordinator is responsible for supporting faculty in the Department of Humanities, Social Sciences, and the Arts (HSA) in their work as academic advisors and in their use of digital technologies in their teaching. Secondarily, the position shares some duties with the department's administrative coordinator, who has primary responsibility for a range of financial and administrative tasks relating to the day‑to‑day operations of the department, faculty searches, and special events. Every student at Harvey Mudd must complete the HSA program in addition to the College's core requirements and major requirements. Because of this, the program coordinator interfaces with a large number of Harvey Mudd students seeking to navigate our course offerings.

The position requires excellent writing and verbal communication skills; an ability to master detailed information relating to the department's policies and programs and to communicate that information accurately to students as needed; knowledge of Canvas or equivalent learning management systems; an ability to quickly master online systems for managing course content and student information; and excellent organizational and interpersonal skills.

The program coordinator works under the supervision of the department chair but engages with all department faculty on matters including but not limited to student advising. The department chair appoints a faculty member to serve as advising coordinator, and this faculty member works especially closely with the program coordinator.

Duties and Responsibilities

• Provide answers to routine HSA advising questions from Harvey Mudd students, redirecting to an academic advisor as appropriate. Hold Zoom office hours and advise undergraduate students on matters regarding the HSA program.
• Help to maintain advising records tracking students' progress through the HSA department's requirements (which all students must meet as a condition of graduation).
• Partner with the registrar's office and the department's faculty advising coordinator to regularly update the list of Claremont Colleges course offerings that count for HSA credit.
• Support the faculty advising coordinator in managing the transition to the college's new student information system (Anthology). Develop and maintain a Canvas site related to HSA advising.
• Maintain the sections of the department's website that relate to course offerings, departmental policies, and advising.
• Interface with Academic Affairs to track advising needs of students on leave.
• Time permitting, assist HSA faculty members in developing and refining Canvas LMS sites for their courses and in the preparation of other course material.
• Work in partnership with the administrative coordinator to manage tasks related to faculty searches when the department has an open faculty position.
• Perform other duties as assigned.

Required Qualifications

Education and Experience

• Bachelor's degree.
• At least three years of administrative or related work experience within an academic setting.

Knowledge, Skills, and Abilities

• Knowledge of Microsoft Office and G‑Suite programs.
• Knowledge of Canvas or equivalent learning management system.
• Ability to work effectively with a variety of constituencies.
• Ability to work independently, plan, prioritize tasks, and meet deadlines.

Preferred Qualifications

• Knowledge of WordPress or other website design tools.

Remote Work Eligibility

Category B: All staff positions, regardless of remote work eligibility, require an initial 30‑calendar‑day on‑campus work period.

Based on an evaluation by the Area Leadership Group (supervisor, area leader and area Cabinet member) and HR, this position is classified as Category B as defined in the College's Remote Work Policy, with occasional ad‑hoc remote work flexibility (as needed). Upon approval by the Area Leadership Group and HR, this position may work up to 0 remote work day(s) per week during the academic year and up to 1 remote work day(s) per week during the non‑academic year. Please note these days may vary depending on departmental and College needs. Additionally, remote work is subject to the College's remote work policy. The College reserves the right to revoke or modify a remote work arrangement for any staff, at any time and for any reason as articulated in the College's remote work policy.

Standard working hours for this position will generally be from 8:00 a.m. to 5:00 p.m., Monday through Friday, though these hours may vary depending on departmental and College needs. All remote work arrangements, including ad‑hoc remote work, must be approved by the direct supervisor, area Cabinet member and Human Resources, and are subject to periodic review based on institutional needs. These arrangements are neither guaranteed nor considered entitlements and may change due to factors such as employee performance, evolving business needs, or changes to the position.

Physical Requirements

While performing the duties of this job, the staff member is regularly required to sit; stand, use hands and fingers and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hours

This is a half‑time position (20 hours per week). Regular hours will be established by the department chair. Days and hours may vary due to the needs of the department or the College.

Classification

This is a non‑exempt, part‑time, benefits‑eligible position.

Salary

$28‑$30 an hour

Reports To

This position reports to the chair of the Department of Humanities, Social Sciences, and the Arts.

Additional Information

This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at‑will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

EEO Statement

Harvey Mudd College is an Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran's status, disability, or any other characteristics protected by applicable law.

Please note that in order to be considered an applicant for any staff position at Harvey Mudd College you must apply for each position for which you believe you are qualified.

How to Apply

To apply, visit https://theclaremontcolleges.wd1.myworkdayjobs.com/en-US/HMC_Careers/job/Parsons-Hall/HSA-Program-Coordinator_REQ-7740