HRIS WORKFLOW SPECIALIST

My Florida CFO; Tallahassee, Northern (FL, KY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Healthcare plans

Dental plans

Vision plans

Retirement benefits

Job summary

Florida Department of Corrections is seeking an OPS professional at the Central Office in Tallahassee to transition paper processes to digital workflows and design automated forms. The role requires four+ years in workflow automation and experience with form-building platforms, with a two-year degree offering substitution for some experience.

Strong communication and analytical skills are essential. The position is not a telework role and requires daily reporting to the Tallahassee office.

Qualifications

• High school diploma or equivalent.
• Four years of experience in workflow automation or related technical roles.
• Two-year degree may substitute for up to two years of experience.

Responsibilities

• Transition manual processes to digital workflows.
• Analyze business processes and design, build, maintain forms and workflows.
• Create automated workflows routing documents and notifications.
• Ensure forms/workflows comply with rules and procedures.
• Retrieve data, track progress, generate reports within the platform.
• Provide user support for forms and workflows.
• Collaborate with teams to meet agency needs.

Skills

Workflow automation

Process improvement

Data analysis

Power BI knowledge

Communication skills

Education

Associate degree in IT/Business

Tools

Workflow platform

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

This open competitive advertisement is for an OPS (Other Personal Services) position located at Central Office in Tallahassee, FL, in the Office of Human Resources.

The mission of the Office of Human Resources in the Florida Department of Corrections (FDC) is to provide innovative, reliable, and secure technology solutions that support the Department’s operations and strategic goals.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Transition manual, paper-based processes to efficient digital solutions using a workflow automation platform.
• Analyze business processes, then design, build, and maintain digital forms and workflows using a workflow automation platform.
• Create automated workflows that route documents and notifications to appropriate personnel across the agency.
• Ensure forms and workflows comply with state and agency rules, statutes, policies, and procedures.
• Retrieve data, track the status of in-progress workflows, and generate reports within the platform.
• Provide technical support to users for forms and workflows within the platform.
• Collaborate with various teams to understand requirements and ensure solutions meet agency needs.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong communication and interpersonal skills.
• Ability to troubleshoot issues and implement effective solutions within a workflow automation platform.
• Analytical skills to evaluate existing processes and identify opportunities for digital improvement.
• Preference for candidates with experience in workflow automation and form-building platforms.
• Experience administering Information Systems at the department level.
• Ability to analyze data and generate insights, with working knowledge of Power BI.

BENEFITS:

OPS employees who work an average of 30 hours or more per week are eligible to enroll in state group insurance plans. Standard PPO/HMO Options include:

• Employee Only: $25 biweekly
• Employee & Family: $90 biweekly.
• Dental - FDC offers five separate dental plans with multiple options and rates for each plan type with monthly premiums as low as $12.64.
• Vision - FDC offers one single vision plan through Humana with monthly premiums as low as $5.92.
• Life - FDC offers a $25,000 group term life insurance plan to eligible OPS staff through Securian at the low monthly premium of $3.78. When enrolled in basic life, employees may also elect child life and spouse life insurance plans.
• Retirement - As an OPS employee, the Florida FICA Alternative Plan with Corebridge Financial affords you an excellent opportunity to help accumulate money for a secure retirement. You contribute 7.5% of your compensation to this tax deferred plan. All OPS employees are required to participate in this plan and are automatically enrolled.

REQUIREMENTS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Must possess a high school diploma or its equivalent.
• Must possess at least four (4) years of experience in workflow automation, process improvement, or related technical roles.
• A two-year degree in Information Technology, Business Systems, Business Administration or related fields may be used to substitute for up to two years of the required experience.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32302