HRIS Specialist - Part Time

Stony Brook Medicine; Setauket (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Stony Brook Medicine is seeking an HRIS Specialist to join the HRIS team on-site in Setauket. The role focuses on writing and modifying HR reports and dashboards, presenting summaries, and delivering accurate data while safeguarding confidential information.

The ideal candidate has a Bachelor's degree and at least 3 years of HR experience with HRIS reporting in a complex environment. Proficiency in Excel and experience with PeopleSoft/Oracle are preferred.

Qualifications

• Bachelor's degree and verification required.
• At least 3 years of HR experience with HRIS reporting/analytics.
• Understanding HR data lifecycle across systems.
• Ability to modify/enhance reports based on business needs.
• Translate requirements into accurate, sustainable outputs.
• Strong data validation and attention to detail.
• Collaborates with HR, IT and stakeholders.
• Advanced Excel skills including pivots and lookups.
• Excellent written and verbal communication to executives.

Responsibilities

• Write/modify report queries in Oracle/PeopleSoft on request.
• Develop HR dashboards and predictive analytics for leadership.
• Create summary reports and dashboards on HR/regulatory status.
• Build and schedule standard and ad-hoc HR reports for partners.
• Present department and executive level status reports.
• Ensure data accuracy with HRIS data governance across systems.
• Collaborate with HR, IT and stakeholders to meet needs.

Skills

HR data analytics

Advanced Excel

Communication skills

Cross-functional collaboration

Data governance

Education

Bachelor's degree

Tools

PeopleSoft/Oracle

Power BI

Jira

Microsoft 365

Job description

At Stony Brook Medicine, a HRIS Specialist will work as part of the HRIS team and will be responsible for writing, designing and/or modifying report queries, preparing and presenting report summaries, and dashboards and presentations related to HR and Compensation data. Overall goal is to provide accurate data in a timely manner, while safeguarding sensitive and confidential information.

The selected candidate will work multiple shifts on site weekly.

Duties of a HRIS Specialist may include but are not limited to the following:

• Writes and/or modifies report queries in PeopleSoft/Oracle upon request.
• Working with IT to build more insightful HR dashboards to provide trend and predictive analytics to support strategic initiatives and leadership planning.
• Utilizing advanced excel features - creates both summary and detailed reports and dashboards on the status of HR regulatory requirements including annual required education, professional credential expiration dates, annual physicals, performance programs, performance evaluations, permanent appointment packages, etc.
• Creates and maintain dashboards, reports, scorecards, and visualizations for operational and strategic decision-making.
• Build and schedule standard and ad-hoc reports for distribution to HR partners and executives.
• Develops and presents department head and executive level presentations on the status of compliance items and/or other HR strategic and tactical initiatives.
• Collects information on needed changes and updates to employee data and in collaboration with HRIS Manager and other members of HRIS, makes any corrections needed to ensure data accuracy.
• Responds to questions related to reports and/or other questions in a timely manner.
• Coordinates with other HR units all correspondences to employees, supervisors, department heads regarding employees who are not compliant with key items, such as Annual Physical, Annual Require Educations, Flu shots, etc.
• Proactively identify opportunities to streamline and standardize HR data reporting and analytics workflows.
• Lead or participate in Oracle implementation to improve HRIS current processes, reduce bottlenecks, and enhance data access.
• Document and refine process using HRIS playbook to support adoption of improved processes.

Qualifications

Required Qualifications

Bachelor's degree. Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration. At least 3 years of Human Resources experience to include HRIS reporting and analytics experience in a complex operationally driven environment. Deep understanding of HR data governance, data definitions, and the HR data lifecycle across systems (from entry through reporting and downstream use). Ability to modify and enhance existing reports, including adding or adjusting data fields based on business needs. Ability to interpret business requirements and translate them into accurate, consistent, and sustainable reporting outputs. Strong data validation skills and attention to detail, ensuring accuracy and consistency across systems and reports. Strong collaboration skills with HR, IT, and business stakeholders. Advanced Excel skills, including proficiency in pivot tables and lookup tables. Exceptional written and verbal communication skills, with the ability to communicate clearly and concisely to broad audiences, including executive leadership.

Preferred Qualifications

Prior experience writing advanced queries using functions, expressions, inner/outer joins, and other advanced features. Familiarity with Microsoft 365 collaboration tools (Power BI, Teams, SharePoint) and Jira to support reporting, project tracking, cross-functional collaboration and continuous process improvement initiatives. Familiarity with Press Ganey requirements. Familiarity with Joint Commission Requirements. Familiarity with collective bargaining agreements. Prior experience with PeopleSoft/Oracle HCM. Experience working for Higher Education, Public Employment, and in a diverse and unionized environment. Experience working in a healthcare environment.

Special Notes

Resume/CV should be included with the online application.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at [phone].

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Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range

The salary range (or hiring range) for this position is $75,000 - $85,000 / year TO BE PRORATED FOR PART TIME OPPORTUNITY.

The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.