HRIS & Payroll Specialist

City of Santa Fe Springs; Frederick (CO); On-site; USD 90,000 - 120,000; Full time

Job summary

Riverside County Regional Medical Center is seeking an Administrative Services Supervisor to oversee the Medical Staff Department’s administrative staff and credentialing operations. The role conducts complex research, recommends departmental improvements, and reports to the Associate Medical Center Administrator and the Chief of Medical Staff.

Essential duties include by-law development, credentialing oversight, budget planning, policy creation, and staff supervision within regulatory

Qualifications

• Bachelor's degree in accounting, business or public administration, finance or a closely related field required.
• Experience supervising credentialing and privileging processes strongly preferred.
• Knowledge of Joint Commission, ACGME, federal and state regulatory standards advisable.

Responsibilities

• Develops, implements and revises by-laws and ensures compliance with standards.
• Supervises centralized credentialing and privileging of physicians and providers.
• Plans and conducts studies of budget, staffing and space utilization.
• Coordinates division budget preparation and analyzes fiscal data.
• Develops policies and disseminates procedures.
• Interprets legislation impacting departmental operations.
• Directs and evaluates administrative staff.

Education

Bachelor's degree in accounting, business or public administration, finance or a closely related field

Job description

About The Position

The Riverside County Regional Medical Center seeks highly qualified candidates for an Administrative Services Supervisor position within the Medical Staff Department of the Riverside County Regional Medical Center.

As an Administrative Services Supervisor, you will supervise the Medical Staff administrative staff and operations, provide oversight for regulatory compliance related to the credentialing and privileging of physicians and healthcare providers, conduct complex and difficult research and analytical studies involving the operations and programs of the Medical Staff department and make recommendations for the development, implementation, and improvement of departmental operations, policies and procedures.

The Administrative Services Supervisor position reports to the Associate Medical Center Administrator and to the Chief of Medical Staff.

Examples Of Essential Duties

• Develops, implements and revises by‑laws of the Medical Staff/ Executive Committee; ensures that department policies, procedures and by–laws are compliant with standards and regulations of Joint Commission, Accreditation Council for Graduate Medical Education (ACGME), State and Federal and regulatory organizations.
• Supervises the centralized credentialing and privileging of physicians and other healthcare providers. Ensures timeliness and accuracy of credentialing and privileging functions.
• Plans, supervises, and conducts studies of administrative and operational activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, work flow and space utilization.
• Coordinates the preparation of a division or unit budget; analyzes need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; makes recommendations for the transfer of funds; reviews financial data on an on-going basis to ensure conformance with established guidelines.
• Develops and recommends policies and procedures; develops written procedures to clarify or describe standard practices; coordinates the publication and dissemination of procedures.
• Reviews present and pending legislation to determine effect on departmental operations and programs; participates in various meetings and presents and/or gathers data to assist management in making administrative and operational decisions.
• Directs, trains, assigns, and evaluates subordinate clerical and technical personnel in the performance of a variety of professional, administrative, and clerical support tasks.

Minimum Qualifications

Education: Graduation from an accredited college or university with a Bachelor's degree preferably with a major in accounting, business or public administration, finance or a closely related field. (Additional qualifying experience may be substituted for the required education on the basis of 30 semester or 45 quarter units equaling one year of full-time experience.

Experience: Two years of experience which must have included at least one year experience providing technical supervision to staff performing credentialing of physicians/medical staff, and monitoring of physician hospital privileges; budget preparation and control, equipment usage, staffing patterns, and/or work flow and space utilization; maintenance and control of fiscal functions and systems in a department, division, unit, or company. Experience/participation in Joint Commission, Federal and State hospital accrediting surveys is strongly preferred.

Knowledge of: Federal, State, Joint Commission, ACGME and National Committee for Quality Assurance regulatory standards for accreditation of physician credentialing systems; Medical Executive Committee By-Laws; the principles and practices of public and/or business administration; principles and practices of organizational analysis, fiscal management, budget preparation and control and contract monitoring and personnel management; principles and practices of supervision.

Ability to: Interpret and apply department policies related to credentialing and privileging, analyze administrative problems, reach practical and logical conclusions, and put effective solutions into practice; develop cooperative working relationships; plan, organize, train, supervise and evaluate the work of others; prepare clear and concise reports.

Pre-employment

All employment offers are contingent upon successful completion of both a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment).

Veteran's Preference

The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouse's) Member‑4 Form DD‑214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouse's death certificate, a letter of spouse's disability and/or letter of service-related death (if available) from the U.S. Veteran's Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C-3 here: https://rivcob.org/board-policies

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability

Proof of Education

If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

Work Authorization Requirement

Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment‑based visas.

Equal Opportunity Employer

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non‑job‑related factors.

Pre-Employment

All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre‑employment physical examination and background check may be required.

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information

Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at [phone] to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.

MEDICAL/DENTAL/VISION INSURANCE

A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here.

MISCELLANEOUS RETIREMENT

• Tier I (Classic Member – Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
• Tier II (Classic Member – Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
• Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.

• A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
• A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
• A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note: This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to [e-mail] or by calling the Benefits Information Line at (951) 955‑4981.

VACATION ACCRUAL (Bi-Weekly Accrual)

0 < 3 year = 80 Hours (10 Days)

4 < 9 years = 120 Hours (15 Days)

10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE

Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS

Normally 12 paid holidays per year.

BEREAVEMENT LEAVE

Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).

BASIC LIFE INSURANCE

Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY - LONG-TERM DISABILITY (LTD)

Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit can be coordinated with other available leave balances to provide up to 100% of pay.

POST RETIREMENT MEDICAL CONTRIBUTION

A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding.

OTHER BENEFITS

There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.