HRIS/Payroll Administrator

Planar Systems; Hillsboro (OR); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

75% employer-paid medical

Dental & Vision coverage

Long-term disability

Life insurance

401(k) match

Holidays

Paid PTO

EAP

FSA

Job summary

Planar Systems is seeking a detail-oriented HRIS/Payroll Administrator to maintain and optimize our HRIS while managing payroll for multi-state employees in Oregon. You will audit data, ensure compliance, and partner with IT and vendors to resolve issues.

Responsibilities include configuring HRIS, processing bi-weekly payroll, generating reports, and supporting onboarding/offboarding, benefits, and ACA reporting. Strong analytical and communication skills are essential.

Qualifications

• Experience with HRIS and payroll systems in multi-state environments.
• Strong data accuracy and reporting skills.
• Experience auditing HRIS data for integrity and compliance.
• Excellent communication and problem-solving abilities.

Responsibilities

• Administer HRIS configuration, updates, and maintenance.
• Process bi-weekly payroll and ensure regulatory compliance.
• Generate HRIS and payroll reports for management.
• Support onboarding/offboarding and benefits administration.
• Assist with year-end tax reporting (W-2, 1095) and ACA reporting.
• Collaborate with IT and vendors to resolve HRIS issues.

Skills

ADP WorkforceNow

Payroll processing

HRIS management

Data reporting

Attention to detail

Education

Bachelor’s degree or equivalent experience

High school diploma or GED

Tools

ADP WorkforceNow

Job description

We are seeking a detail-oriented and dedicated HRIS/Payroll Administrator to join our Human Resources team. This role is responsible for maintaining and optimizing our Human Resource Information System (HRIS) while managing payroll processes to ensure accuracy and compliance with relevant laws and regulations. The ideal candidate will have a strong background in HRIS management, payroll administration, and an analytical mindset that supports effective data management and reporting.

Key Responsibilities:

HRIS Administration

• Manage the HRIS system, including configuration, updates, and maintenance.
• Perform regular audits of HRIS data to ensure accuracy and integrity.
• Serve as the primary point of contact for HRIS-related inquiries and troubleshooting.
• Collaborate with IT and vendors to resolve technical issues related to the HRIS.
• Train and support HR staff and end-users on HRIS functionalities and best practices.
• Maintain detailed documentation of payroll, commission and HR processes.

Payroll Management

• Process bi-weekly payroll ensuring compliance with federal, state, and local regulations.
• Collect, calculate, and input payroll data such as employee hours, deductions, and bonuses into the HRIS.
• Review payroll reports for discrepancies and take corrective actions as necessary.
• Maintain accurate records of payroll transactions and employee information.
• Maintain the General Ledger for payroll in ADP.
• Assist in year-end tax reporting, including W-2 and 1095 preparation for ACA reporting.

Reporting and Compliance

• Generate and analyze HRIS and payroll reports for management to support decision-making.
• Monitor compliance with labor laws, tax regulations, and company policies related to payroll and employee data.
• Conduct regular reviews of HRIS processes and payroll systems to identify areas for improvement.
• Work closely with HR team members on various projects related to employee data management and payroll improvements.
• Assist with onboarding and offboarding processes, ensuring proper document management within the HRIS.
• Support benefits administration, including billing, audits, tracking eligibility and enrollment.
• Compliance reporting support and Audits.

Sales Commission

• Provide support to Manager as needed for monthly commission calculations.

Collaboration and Support:

• High school diploma/GED required. Bachelor’s degree or equivalent experience preferred.
• Minimum of 3+ years of experience in a progressively responsible payroll position with multi-state payroll responsibility.
• Minimum of 3+ years of experience using ADP WorkforceNow required.
• Prior experience in account reconciliation process, accounting theory and practice preferred.
• Minimum of 3+ years of experience setting up reports in a top-tier reporting tool.
• Certification as a Payroll Professional (CPP) preferred.
• Prior experience solving software and systems problems preferred.
• Strong analytical skills with attention to detail and accuracy.
• Excellent problem‑solving skills and the ability to troubleshoot technical issues.
• Strong communication and interpersonal skills to interact effectively with employees and management.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Knowledge of employment laws and regulations related to payroll and HR compliance.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Physical ability to use computer hardware/software required.
• Some lifting (up to 30 lbs.). Long hours on computer keyboard. Prolonged periods of standing and/or walking.

All benefits start on first day of employment!

• 75% employer-paid medical for employee. Family coverage also included.
• 100% employer paid dental, and vision for employee and dependents.
• 100% employer paid long‑term, short‑term disability, and life insurance policy.
• 401k Match, if you’re contributing 5% we match 4%. 100% vested immediately.
• 10 paid holidays.
• Starting at 15 days paid PTO (inclusive of sick and vacation time) annually.
• Employee Assistance Program (EAP).
• Flexible Spending Account (FSA).

EEOC Statement:

Planar is an equal opportunity employer, we believe in fostering a culture of equality, diversity, and inclusivity. Our commitment to this goal is clearly expressed in our zero-tolerance policy for discrimination and harassment of any kind, including on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability, genetic information, pregnancy, protected veteran status or any other characteristic protected by applicable federal, state, or local laws. Our hiring practices ensure that decisions are based solely on qualifications, merit, and current business needs, while extending to all aspects of our operations - from recruitment and promotion to layoff and recall, to leave of absence, compensation, benefits, and training. We are committed to remaining a drug free workplace.