HRIS Coordinator

Goodwill Industries of the Columbia Willamette; Portland (OR); On-site; USD 60,000 - 76,000; Full time

Job summary

Goodwill Industries of the Columbia Willamette is seeking an HRIS Coordinator to manage the HRIS data, support day-to-day administration, and ensure data integrity across compensation, performance management, and job evaluation systems.

You will assist with system updates, generate routine reports, and collaborate with HR and payroll to keep records accurate and timely. The role requires strong attention to detail and a commitment to confidentiality within a nonprofit environment.

Qualifications

• Two years of progressive HR experience.
• HRIS or related systems experience preferred.
• Must provide proof of eligibility to work in the United States.
• Must pass drug screen and background check.
• Must be 18 years or older.

Responsibilities

• Process employee information into HRIS under guidance of the HRIS Specialist.
• Audit HR data and correct inconsistencies as needed.
• Maintain employee records and payroll alignment in a timely fashion.
• Generate routine HR reports and respond to data requests.
• Assist with system updates, upgrades, and maintenance.
• Ensure confidentiality in all HR data.

Skills

HRIS

Data entry

Attention to detail

Tools

HRIS software

Job description

IMMEDIATE SUPERVISOR: Human Resources Manager

DEPARTMENT: Human Resources

GENERAL SUMMARY: The HRIS Coordinator is responsible for maintaining accurate HR data and supportingthe day-to‑day administration of the Human Resources Information System (HRIS). This role ensures dataintegrity, assists with system updates and enhancements, and provides support for reporting and HRISmaintenance activities. Additionally, the HRIS Coordinator supports the administration and ongoing upkeep ofcompensation, performance management, and job evaluation systems, ensuring all processes are accurate,timely, and aligned with organizational standards.

PRINCIPAL DUTIES & RESPONSIBILITIES:

Essential Functions:

• Ensure accurate and timely processing of employee information into the HRIS database under the direction of the HRIS Specialist.
• Ensure HR system data integrity by running routine audits and assisting with data corrections as needed.
• Keep employee records up to date by processing employee status changes and evaluations in a timely fashion and in conjunction with the payroll schedule.
• Provide HRIS support including, but not limited to, researching and resolving basic HRIS issues, unexpected system results, and process errors; monitor user roles and access. Escalate more complex issues to the HRIS Specialist and/or system vendor via Support Portal as needed.
• Provide assistance to end-users for needs such as password resets and basic system navigation. Assist in developing and updating user procedures.
• Deliver routine reports and respond to ad hoc data requests, as assigned.
• Liaise with various departments in system implementation, upgrades, and modifications under the guidance of the HRIS Specialist.
• Assist with HRIS database maintenance, including updating organizational structures, jobs and positions, and other system tables as directed.
• Support administration of performance and compensation programs by ensuring accurate data entry and system updates.
• Provide timely and concise status communications regarding performance evaluations to managers and supervisors, as applicable.
• Assist with salary survey data collection and preparation as needed.
• Collaborate with departments to ensure job descriptions and evaluations are up to date and reviewed as required.
• Ensure confidentiality in all departmental matters.
• Provide excellent customer service to all internal and external customers.
• Supports open door policy in accordance with GICW policy.
• Must demonstrate willingness and ability to adhere to all GICW policies and procedures, CARF standards, Kaizen guidelines, and safety and security regulations.

Incidental Functions:

QUALIFICATIONS:

Specific:

• Must be 18 years of age or older.
• Two years of progressive Human Resources experience; HRIS or related systems experience preferred.

Operations: HRIS Coordinator – Job Description - 2 -

Revised: 06/2026

General:

• Must maintain consistent, predictable and satisfactory attendance and punctuality as scheduled.
• Must be able to demonstrate upon request functional literacy and numeric proficiency.
• Must have command of the English language sufficient to verbally communicate with the general public.
• Must not present a significant current risk of substantial harm to self or others in the performance of the essential duties of the job that cannot be eliminated or reduced by reasonable accommodation.
• No record or disclosure of criminal conviction that indicates a tendency toward theft, violence, dishonesty, deceit, drug manufacture or sale, moral turpitude, or predatory behavior or is otherwise in conflict with the functions listed on this job description. This may include passing a state-mandated, federally-conducted criminal background check.
• Must provide proof of identification and eligibility to work in the United States of America.
• Must pass a drug screening test and background check.
• Must be able to perform the essential functions of the job with or without reasonable accommodation.
• Must meet GICW quantitative and qualitative performance standards.

POSITIONS SUPERVISED: None.

WORKING CONDITIONS/HAZARDS:

• Work is primarily performed in an office setting.
• High adaptability required: Work environment usually hectic (fast paced) with irregular short deadlines and a limited number of critical or unusual situations.
• Seldom/Occasionally: Able to lift up to 10 lbs.