HRIS Analyst

Hawkins; Roseville (MN); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) match

Employee stock purchase program (ESPP)

Job summary

Hawkins Inc in Roseville, MN seeks a skilled HRIS Analyst to administer and optimize the HRIS, manage employee records, payroll data, onboarding, benefits, and reporting. You will drive data accuracy, system enhancements, and cross-team collaboration to support HR operations.

You will partner with HR, payroll, IT, and benefits to troubleshoot issues, perform testing, and document processes. A 1–3 year background in HRIS and Paylocity is preferred, with strong analytical and communication skills.

Qualifications

• Bachelor's degree in HR, Information Systems, Business Administration, or related field preferred.
• 1–3 years of experience in HRIS administration, HR operations, payroll, or related field.
• Experience with Paylocity or another HRIS platform required; Paylocity preferred.
• Experience developing HRIS reports, validating data, and working with spreadsheets and data analysis tools preferred.
• Strong analytical, problem-solving, and troubleshooting skills.
• Excellent written and verbal communication skills; ability to handle confidential data.

Responsibilities

• Administer and maintain HRIS functionality, employee records, system configurations, workflows, and related HR applications.
• Enter and validate new hire information and coordinate updates with HR teams.
• Maintain employee demographic and employment information and support status changes.
• Monitor HRIS processes across entities to ensure data consistency and reporting.
• Serve as SME for HRIS, supporting configuration, workflows, and end-user questions.
• Coordinate testing for system updates and liaise with IT and HR to resolve issues.
• Develop, maintain, and document SOPs, process maps, and system guidelines.
• Create standard and ad hoc HR reports; support data integrity and compliance.
• Support compliance reporting (EEO, ACA) and security administration for HR data.
• Provide end-user training and promote system adoption across HR and payroll.

Skills

HRIS administration

Data analysis

Excel

Attention to detail

Problem solving

Communication

Education

Bachelor's degree in HR/IS/Business Administration

Tools

Paylocity

Job description

Description

POSITION SUMMARY:

The Human Resources Information and Systems Analyst (HRIS) is responsible for the administration, maintenance, and optimization of Hawkins’ Human Resources Information System (HRIS). This role supports key HR functions, including employee data management, payroll, benefits, compensation, onboarding, recruiting, time and labor, performance management, learning management, and reporting.

The Human Resources Information and Systems Analyst is responsible for

DUTIES AND RESPONSIBILITIES:

HRIS Administration and Employee Data Management

• Administer and maintain HRIS functionality, employee records, system configurations, workflows, and related HR applications.
• Enter and validate new hire information, ensuring employee records are complete, accurate, and established in accordance with established processes and deadlines.
• Process employee data changes accurately and coordinate updates with the appropriate HR team members.
• Maintain employee demographic and employment information.
• Support employee status changes, including promotions, transfers, compensation changes, leaves of absence, returns from leave, terminations, and rehires.
• Review employee data for completeness and accuracy, research discrepancies, and resolve data issues in a timely manner.
• Maintain appropriate documentation and supporting records for employee transactions and system changes while protecting confidential employee information.
• Monitor and support HRIS processes across multiple company entities to ensure consistent data entry, processing, and reporting practices.

HRIS System Management and Optimization

• Serve as a primary functional resource and subject matter expert for the HRIS, supporting system functionality, configuration, workflows, and end-user questions.
• Support the maintenance and optimization of HRIS modules and functionality, including onboarding, recruiting, time and labor, performance management, learning management, surveys, compensation, and reporting.
• Identify opportunities to automate HR processes, reduce manual data entry, eliminate redundancies, and improve employee and manager self-service.
• Coordinate and perform functional testing for system updates, enhancements, releases, patches, workflows, and other maintenance activities.
• Partner with HR, Payroll, Benefits, IT, and system representatives to troubleshoot system issues, investigate root causes, and implement appropriate resolutions.

HR Processes, Integrations, and Workflows

• Partner with IT to maintain and improve system integrations, notifications, and workflows supporting onboarding, offboarding, acquisitions, organizational changes, and new business locations.
• Support the administration and continuous improvement of HRIS processes to promote accuracy, efficiency, and consistency across the organization.
• Develop, maintain, and document standard operating procedures, process maps, and system administration guidelines to promote consistent practices and efficient operations.

Reporting and Data Analytics

• Develop, maintain, and distribute standard and ad hoc reports to support HR, Payroll, Benefits, Finance, and leadership reporting needs.
• Maintain reporting controls and documentation to support data integrity, confidentiality, and compliance with company policies and applicable requirements.
• Research and resolve reporting discrepancies and support the accuracy and support of HR data used for operational and strategic decision-making.

Compliance and Data Security

• Support required compliance reporting, including EEO reporting, Affordable Care Act (ACA) reporting, and other applicable federal and state reporting requirements.
• Support system access and security administration by coordinating appropriate role-based access and permissions in accordance with established policies.
• Maintain the confidentiality, accuracy, and integrity of employee information and ensure appropriate handling of sensitive HR data.

Training and End-User Support

• Provide functional support for employee and manager self-service, onboarding, timekeeping, reporting, and other applicable system functionality.
• Assist employees, managers, and HR team members with system questions, navigation, and troubleshooting.
• Support end-user adoption by communicating system processes, providing guidance, and promoting consistent use of HR technology tools.

Cross-Functional Collaboration

• Partner with HR, Payroll, Benefits, Finance, IT, and system representatives to support HR technology processes and resolve system or data-related issues.
• Collaborate with cross-functional teams to improve HRIS functionality, data accuracy, reporting, and business processes.
• Support system and process changes associated with organizational growth, acquisitions, and evolving business needs.

Other Responsibilities

• Perform other duties and support additional HR technology initiatives as assigned.

Requirements

REQUIREMENTS AND PREFERRED BACKGROUND/EXPERIENCE:

• Bachelor's degree in Human Resources, Information Systems, Business Administration, or a related field preferred.
• One to three years of experience in HRIS administration, HR operations, human resources, payroll, or a related field.
• Experience with Paylocity or another HRIS platform required; Paylocity experience strongly preferred.
• Experience developing HRIS reports, validating data, and working with spreadsheets and data analysis tools preferred.
• Strong technical aptitude and the ability to learn and support HR technology applications, integrations, and workflows.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Strong analytical, problem-solving, and troubleshooting skills, with the ability to identify root causes and recommend practical solutions.
• Strong attention to detail and commitment to maintaining accurate employee data and system records.
• Excellent written and verbal communication skills, with the ability to work effectively with employees, managers, HR, Payroll, Benefits, IT, and external vendors.
• Ability to build and maintain strong professional relationships and provide responsive, customer-focused support.
• Ability to manage multiple priorities, organize work effectively, and meet critical deadlines.
• Ability to handle confidential and sensitive information with discretion and maintain appropriate data security.
• Demonstrated initiative, adaptability, and willingness to learn new systems, assume additional responsibilities, and contribute to continuous improvement.

PHYSICAL REQUIREMENTS:

Ability to work in an office setting and perform the essential functions of the position, with or without reasonable accommodation.

TRAVEL:

No travel required.

Expected Compensation:

$75,000-90,000/yearly + 5% bonus eligibility

Hawkins offers eligible employees and their dependents comprehensive benefits, which includes medical, dental, vision, life insurance, LTD/STD and more. Other benefits for eligible employees include 401(k) match, Employee Stock Purchase program (ESPP), paid time off, and paid holidays.

For more information on Hawkins benefits, visit: https://www.hawkinsinc.com/careers/benefits/

Ref. 2027-182

All applications must be received online. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristics protected by law. Hawkins is a Drug Free workplace.