HR Systems & Payroll Specialist

Gustavus Adolphus College; Minnesota; Presencial; USD 50.000 - 58.000; Tempo integral

Benefícios oferecidos por esta vaga

Medical insurance

Onsite health services

Tuition benefit plan for employees and

spouse

Paid parental leave

Free parking

Resumo da vaga

Gustavus Adolphus College seeks an HR Systems & Payroll Specialist to act as the primary technical resource for the Rippling HRIS, maintaining data integrity and supporting system configurations and reporting. The role also handles student payroll processing and backups for faculty and staff payroll, serving as a liaison to campus offices needing HR data and reporting.

The ideal candidate enjoys working with systems, data, and customer service, with strong problem-solving and communication

Qualificações

• Bachelor's degree or equivalent in a related field.
• Experience with HRIS, payroll, data reporting, or related technology.
• Strong analytical and problem-solving skills with attention to data accuracy.
• Ability to learn new systems quickly and explain technical information clearly.
• Strong Excel or Google Sheets skills and data handling ability.
• Demonstrated customer service and communication skills.

Responsabilidades

• Serve as the primary technical resource for the Rippling HRIS within Human Resources.
• Manage system workflows, user access, permissions, and settings.
• Configure, test, and implement updates, forms, and processes.
• Audit and validate employee, compensation, and org data.
• Produce HR-related reports and ensure data accuracy per policy.
• Analyze data trends to support decision-making and process improvements.
• Troubleshoot data issues and coordinate with vendors.
• Support integrations between HRIS and payroll, benefits, and ERP systems.
• Collaborate with HR, Finance, IT to improve data quality and automation.
• Manage end-to-end employee training on HRIS and data processes.
• Support payroll processing for students and backup for faculty/staff.

Conhecimentos

HRIS

Payroll

Data analysis

Customer service

Excel/Sheets

Formação

Bachelor's degree in HR, business, IS, data analytics, or related field

Equivalent combination of education and experience

Ferramentas

Rippling

HRIS systems

Descrição da vaga

JOB SUMMARY: The HR Systems & Payroll Specialist serves as the primary technical resource within Human Resources for the College’s human resources information system, Rippling. This position maintains accurate employee data, supports system configuration and workflows, develops reports, facilitates training, troubleshoots issues, and helps HR and campus partners use the system effectively.

The HR Systems & Payroll Specialist also serves as the primary processor for student payroll and provides backup payroll support for faculty and staff. The position serves as a liaison to campus offices that rely on employee data and reporting, helping ensure information is accurate, timely, and handled appropriately.

The ideal candidate enjoys working with systems and data, is naturally curious and comfortable troubleshooting problems, and can explain technical information in a clear and approachable way. This position requires both technical strength and a strong customer-service mindset, with the patience and communication skills to help others feel comfortable coming to HR for support.

Salary Range: $50,000-$58,0000

MAIN RESPONSIBILITIES:

HRIS Administration & Support

• Serve as a primary technical resource within Human Resources for the College's HRIS, Rippling.
• Manage system workflows, approvals, user access, permissions, and other system settings.
• Configure, test, and implement system updates, new features, forms, workflows, and processes.
• Maintain, audit, and validate accurate employee, compensation, and organizational data within the HRIS, resolving any discrepancies.
• Serve campus offices requesting HR-related reporting, helping identify the appropriate information needed and ensuring data is provided accurately and appropriately following College policies and applicable requirements governing employee information.
• Analyze employee data to identify trends, answer questions, support decision-making, and improve HR processes.
• Troubleshoot system and data issues, identify root causes, and coordinate resolution with internal partners and system vendors.
• Support integrations and data feeds between the HRIS and other systems, including payroll, benefits, Finance/ERP, timekeeping, recruiting, and other campus systems.
• Partner with HR, Finance, IT, and other campus offices to improve data quality, reporting capabilities, system processes, and automation.

Payroll

• Process accurate and timely student payroll by reviewing time, attendance, earnings, and deductions.
• Serve as a trained backup to the Payroll Manager for faculty and staff payroll during absences, peak processing periods, and other times as needed.
• Assist with payroll reconciliations, reporting, audits, and year-end activities.
• Maintain accurate payroll procedures, checklists, and documentation to support consistent processing and effective coverage.
• Apply established federal and Minnesota payroll requirements and College procedures to day-to-day payroll processing.
• Partner with HR and Finance to research and resolve payroll questions or discrepancies.

Training & Campus Support

• Manage the end-to-end development, facilitation, and support of annual mandatory employee training programs via the Rippling HRIS platform.
• Develop and deliver training on HRIS functionality, employee data processes, reporting, timekeeping, onboarding, leave, performance management, benefits, and other recurring HR processes.
• Translate technical information and employee data processes into clear, practical guidance for users with varying levels of technical experience.

HR Operations & Projects

• Support HR projects, system implementations, process improvements, audits, and other initiatives as assigned.
• Maintain confidentiality and exercise sound judgment when handling employee and organizational information.
• Stay current on HRIS functionality, technology, payroll practices, and applicable HR requirements.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in human resources, business, information systems, data analytics, or a related field, or an equivalent combination of education and experience.
• Experience working with HRIS, payroll, business systems, databases, reporting, or related technology.
• Strong analytical and problem-solving skills with the ability to identify issues, investigate their cause, and determine appropriate solutions.
• Strong attention to detail and commitment to data accuracy.
• Demonstrated ability to learn new systems and technology quickly.
• Strong Excel or Google Sheets skills and comfort working with data.
• Ability to explain technical information clearly to individuals with varying levels of technical experience.
• Demonstrated customer service and communication skills.
• Ability to manage multiple priorities and meet firm deadlines, particularly payroll and other recurring HR deadlines.
• Ability to maintain confidentiality and exercise sound judgment when working with sensitive employee information.

PREFERRED QUALIFICATIONS:

• Experience administering or supporting an HRIS or HCM platform with Rippling or another comparable HRIS/HCM system.
• Experience processing payroll, particularly in an environment with hourly, salaried, employees.
• Experience creating reports, dashboards, or data analyses.
• Experience providing system training or technical support to employees or customers documenting processes, creating user guides, or developing training materials.
• Experience in higher education or another complex organization with multiple employee populations.
• HR, Payroll, HRIS, or technology-related certification .

Knowledge, Skills & Abilities

• Systems mindset: Enjoys learning how systems work, identifying connections, and finding ways to make processes more efficient.
• Problem-solving: Approaches issues with curiosity and persistence, investigates before jumping to conclusions, and follows problems through to resolution.
• Data accuracy: Understands that small data errors can have significant downstream impacts, particularly in HR and payroll.
• Technical curiosity: Comfortable learning new technology and willing to explore system functionality rather than relying solely on existing processes.
• Communication: Can take a complicated technical issue and explain it in a way that makes sense to a supervisor, employee, or department administrator.
• Customer service: Patient, approachable, and responsive when helping others work through a system or process.
• Training: Comfortable teaching others and adapting communication based on the user's level of understanding.
• Collaboration: Works effectively with HR, Finance, IT, and departments across the College.
• Confidentiality and judgment: Handles sensitive employee and payroll information with discretion and professionalism.
• Organization: Able to manage recurring deadlines, competing priorities, and unexpected issues without losing sight of accuracy.

Gustavus offers competitive and comprehensive benefits which include:

• Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
• Workplace accommodations for physical or mental health concerns
• Onsite health services
• Free parking, exercise classes, and use of library and athletic facilities
• Paid parental leave
• Employer contribution to retirement savings plan (after one year of employment)
• Tuition benefit plan for employees and spouse

Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.

Gustavus Adolphus College is one of the nation’s leading private liberal arts colleges serving approximately 1,800 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.