HR Support Representative-Human Resources

Eisenhower Medical Center; Rancho Mirage (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

A healthcare organization in Rancho Mirage seeks a dedicated HR Assistant to provide administrative support within the Human Resources department. The ideal candidate will ensure compliance with HR policies, manage employee data, and coordinate the pre-employment process. Applicants should have a high school diploma, with preference for those holding a Bachelor's degree and prior HR experience, especially in healthcare. The role offers a supportive work environment with a generous benefits package.

Benefits

Generous benefits package

Matched retirement plan

Qualifications

• Two years of HR experience or a Bachelor's degree in lieu of experience.
• Experience in healthcare HR is preferred.
• Ability to maintain employee data integrity.

Responsibilities

• Provides administrative support to the HR department.
• Coordinates the pre-employment process and verifies new hire forms.
• Handles employee data entry and maintains accurate records.

Skills

Customer Service

Attention to Detail

Time Management

Education

High School Diploma or GED

Bachelor's Degree

Tools

MS Office Suite

HRIS Systems

Job description

Located in the heart of the Coachella Valley, you have access to resort-style living and world-class amenities throughout Southern California.

Provides administrative and functional support to the Human Resources (HR) department. Answers and processes general HR related questions.

Job Description:

Education:

Required: High school diploma, GED or higher level degree
Preferred: Bachelor's degree

Licensure/Certification:

Required: N/A

Experience:

Required: Two (2) years of HR experience or Bachelor’s degree in lieu of experience
Preferred: HR experience in healthcare

• Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
• Coordinates pre-employment process for new hires; includes new employee examinations, background checks, orientation enrollment, and completion of New Employee Checklist.
• Reviews and validates new hire forms for accuracy, completeness, and signatures. Communicates pay rates and overtime details to new hires as applicable.
• Reviews benefit plans and enrollment options with new hires and employees; escalates complex questions to HR or Benefits Specialists.
• Processes new employee badges and security access.
• Supports HR with General Orientation (GO) and Rewards and Recognition programs.
• Verifies and documents professional licensure and certification status upon hire, promotion, and renewal, using primary source verification; escalates issues as needed.
• Distributes compliance emails for life support certifications.
• Enters and reviews changes in HRIS system, including status, compensation, benefits, licensure, and corrective actions; collaborates to improve protocols.
• Maintains employee data integrity throughout the employee lifecycle.
• Acts as backup for Leave of Absence (LOA) coordination, including return-to-work confirmation and LOA log reconciliation.
• Collects and enters data for students, physicians, and contractors in HRIS.
• Prepares termination packets, processes employee terminations, and notifies HR of outstanding obligations.
• Creates and audits electronic personnel files.
• Assists with audit and survey preparation.
• Directs employees to appropriate resources, answers HR questions, and manages front desk duties as scheduled.
• Processes unemployment and family leave claims; escalates complex issues.
• Establishes and maintains effective working relationships.
• Operates office equipment and uses MS Office Suite and HRIS systems.
• Prioritizes tasks and manages time effectively.
• Identifies issues and formulates solutions.
• Provides excellent customer service to patients, visitors, and staff.
• Organizes efforts to create a positive work environment.
• Types accurately and efficiently, including function keys.

Benefits:

Eisenhower Health offers a generous benefits package and a matched retirement plan. Employees participate in programs designed to support you and your family. The organization fosters a culture based on strong values, commitment, service, and professional excellence.

What Our Nurses Say:

"One of my very favorite things about working at Eisenhower Health is the culture of inclusivity and evidence-based practice." - Lori

"The support from administration is incredible, and the organization continually improves processes. It's a fantastic place to work."

"The camaraderie within my unit and across departments is what I love most about working here."