HR Support 1

Abundance Network; United States; Presencial; USD 48 000 - 75 000; Tempo integral

Resumo da oferta

Stanford University is seeking an HR Support 1 to assist a wide range of administrative HR tasks, acting as the first point of contact for policy questions and coordinating with senior staff as needed.

This 100% operational role maintains HR information systems, processes paperwork, handles routine compensation, leaves, and onboarding activities, and supports data reporting to drive compliance and metrics.

Qualificações

• Strong accuracy and attention to detail in handling HR data and paperwork.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Familiarity with HR processes and documentation is a plus.

Responsabilidades

• Process HR transactions in the HRIS system and maintain records.
• Support candidate experience, including job postings and onboarding logistics.
• Assist with payroll-related questions, benefits queries, and leave processes.
• Prepare and maintain HR documentation for audits and compliance.
• Coordinate scheduling, reporting, and communications across HR teams.

Conhecimentos

Attention to detail

Discretion

Microsoft Office

Google Workspace

Formação académica

Associate Degree or equivalent

Ferramentas

Microsoft Office

Google Workspace

Descrição da oferta de emprego

Stanford University is seeking a HR Support 1 to support a broad range of administrative and transactional human resources processes. Serve as the initial point of contact for HR policy and process questions, escalating to more senior HR team members and subject matter experts as necessary. Maintains information systems, prepares appropriate documentation, and processes necessary paperwork. This position is 100% operational.

Duties include:

• Compensation and benefits: Process compensation-related transactions and respond to benefits-related questions using standard operating procedures and university guidelines and policies, including salary actions, bonuses, and other supplemental pay. Escalate unique and/or complex compensation and benefits requests to the supervisor or more senior HR team members.
• Disability and Leaves / Workers’ Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers’ compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.
• HRIS/People Analytics: Support data entry, and record retention. Generate standard reports utilizing the HCM system for purposes of compliance, audit, and metrics.
• Performance Management: Support the tracking of performance appraisal forms. Run reports and provide updates to more senior HR team members on completion rates. Assist with inquiries related to the performance management program and technology as needed.
• Talent Acquisition: Support the candidate experience including job postings, application reviews, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.
• Transactions: Process high volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.
• Process centralized operational work for all school and VP areas including, but not limited to, Tuition Grant Program applications, background checks and compliance, benefit contribution payroll adjustments, retiree records, Welcome Center hiring and enrollments, contributory retirement accounts for rehires, etc. Respond to employee questions and perform corrections for these same university-wide operational processing functions.
• Maintain personnel and human resources-related files.
• Maintain consistency with Stanford HR policies, procedures and requirements, and applicable local, state and federal laws.
• Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.
• Monitor department-wide required STAR training completion and follow up on outstanding requirements.
• Support new-hire I-9 completion and track required I-9 reverification deadlines.
• Assist with visiting faculty and visiting scholar populations and Academic Affairs recruitment activities.
• Screen applications using established criteria and coordinate recruitment logistics.
• Upload and maintain confidential HR records in OpenText.
• Coordinate conference-room reservations, financial approval routing, jacket orders, and similar administrative tasks.
• As assigned and trained, support divisions with onboarding, offboarding, and routine HR transactions.

  *- Other duties may also be assigned

DESIRED QUALIFICATIONS

• 0-2 years of administrative or customer support services experience preferred.

EDUCATION & EXPERIENCE (REQUIRED)

Associate Degree or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED)

Behavioral competencies: Refer to competencies for HR Support.

Technical competencies

• Strong accuracy and attention to detail; strong proficiency with business applications, Microsoft Office suite, Google suite, etc.; demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.

CERTIFICATIONS & LICENSES

None

PHYSICAL REQUIREMENTS*

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
• Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS

Travel on campus to schools/units, out of town.

The Human Resources Support and Partner roles perform as trusted and consultative human resources partners to leaders, managers, and employees and are responsible for providing full-service human resources support and delivery. The Human Resources People Manager roles perform as trusted and strategic human resources advisors to leaders and employees and are responsible for providing full-service human resources support and delivery of consultative support to leaders, managers, and employees, and achieve goals through the management of staff and teams; may have multiple levels of professional or supervisory staff. All Human Resources roles develop and drive human resources initiatives across the school/unit/department, partnering with COEs and other departments as necessary for seamless adoption and implementation of programs and processes.

Core Duties

• Compensation and benefits: Process compensation-related transactions and respond to benefits-related questions using standard operating procedures and university guidelines and policies, including salary actions, bonuses, and other supplemental pay. Escalate unique and/or complex compensation and benefits requests to the supervisor or more senior HR team members.
• Disability and Leaves / Workers’ Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers’ compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.
• HRIS/People Analytics: Support data entry, and record retention. Generate standard reports utilizing the HCM system for purposes of compliance, audit, and metrics.
• Performance Management: Support the tracking of performance appraisal forms. Run reports and provide updates to more senior HR team members on completion rates. Assist with inquiries related to the performance management program and technology as needed.
• Talent Acquisition: Support the candidate experience including job postings, application reviews, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.
• Transactions: Process high volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.
• Process centralized operational work for all school and VP areas including, but not limited to, Tuition Grant Program applications, background checks and compliance, benefit contribution payroll adjustments, retiree records, Welcome Center hiring and enrollments, contributory retirement accounts for rehires, etc. Respond to employee questions and perform corrections for these same university-wide operational processing functions.
• Maintain personnel and human resources-related files.
• Maintain consistency with Stanford HR policies, procedures and requirements, and applicable local, state and federal laws.
• Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.

Minimum Education

Associate Degree or combination of education and relevant experience.

Minimum Experience

0-2 years of administrative or customer support services experience preferred.

Knowledge, Skills and Abilities

Technical competencies

• Strong accuracy and attention to detail; strong proficiency with business applications, Microsoft Office suite, Google suite, etc.; demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.

Trust and Accountability

• Performs job with the broader goals in mind.
• Helps and supports fellow employees in their work to contribute to overall organization success.
• Consistently meets expected deadlines for deliverables and job responsibilities.
• Relates to people in an open, friendly, and professional manner.
• Maintains confidentiality of sensitive information.
• Guards the handling of sensitive or high-risk information appropriately.
• Develops a knowledge and understanding of different cultures and backgrounds.

Operational and Organizational Insights

• Demonstrates an understanding of the organization’s functions and responsibilities.
• Identifies individuals who have the technical expertise to respond to inquiries on specific topics.
• Identifies opportunities based on unique cultural needs.
• Keeps current on formal and informal reporting relationships.
• Exhibits a desire to learn new technology with the goal of making HR processes and services more efficient.

Customer Focus

• Gains insights into customer needs.
• Builds and delivers solutions that consistently meet customer expectations.
• Communicates frequently with customers.
• Consistently meets Service Level Agreements (SLAs).
• Develops customer relationships.
• Owns customer issues, request fulfillment, and follow-up.
• Seeks customer feedback.Is able to articulate benefits of work to customers.

Communication

• Attentive listening.
• Often asks clarifying questions.
• Regularly understands objectives.
• Can tailor style and message to fit audience and does this semi-regularly.
• Understands the importance of engaging the audience.
• Produces clear written and verbal communication.
• Responses are generally timely and helpful.
• Openly shares information to manager and team to stay aligned with work progress.

Collaborative Problem Solving

• Delivers work products effectively in the field of service, utilizing standard tools and methods, while proactively seeking continual improvement.
• Conducts thorough root cause analysis and demonstrates effective problem-solving skills through asking pertinent questions and restating problems as needed.
• Demonstrates the ability to scope solutions based on available resources and timelines, working with some guidance and ensuring accuracy and technical soundness.
• Swiftly produces accurate documentation, while also conducting effective quality checks and testing of work.
• Collaborates with others to share information, achieve goals, and maintain positive and productive relationships, while also building networks across teams.
• Handles conflict in a professional and positive manner, remaining attentive to the attitudes and ideas of others and fostering collaborative working relationships regardless of individual differences.

Courage

• Makes informed, timely and effective decisions, distinguishing between relevant and irrelevant information, and consulting others, when appropriate.
• Accepts that change and uncertainty are a normal part of the work environment.
• Maintains an awareness of goals and objectives and navigates solutions towards desired ends, while maintaining relationships and supporting consensus.

Exhibiting Leadership

• Upholding organizational values and promoting a culture of fairness, respect, and inclusion.
• Communicating with compassion, empathy, and sensitivity to the emotions and experiences of others.
• Experimenting with new ideas, technologies, and approaches to enhance HR processes and practices.
• Treats all individuals with respect regardless of individual differences (e.g., race, gender, age, ethnicity, physical capabilities/disabilities, sexual orientation, religion).