HR Student Assistant

The California State University; Vallejo (CA); On-site; USD 10,000 - 60,000; Part time

Job summary

An exciting opportunity awaits at a prominent educational institution for a Human Resources Student Assistant. This role offers valuable experience in a dynamic HR environment, where you will perform essential reception duties, assist with mail distribution, and support various projects. Ideal for students looking to enhance their skills and gain insight into the HR field, this part-time position allows for up to 20 hours of work per week. Join a supportive team and contribute to the smooth operation of Human Resources while developing your professional skills in a collaborative setting.

Qualifications

• Strong typing skills and proficiency in Microsoft Office Suite required.
• Must demonstrate excellent organizational abilities and a friendly demeanor.

Responsibilities

• Provide front desk reception services for Human Resources.
• Assist with mail distribution and general HR tasks.

Skills

Typing and keyboarding skills

Organizational skills

Ability to maintain confidentiality

Personable and friendly demeanor

Ability to navigate and update websites

Tools

Microsoft Office Suite

Google Docs

Job description

Apply now Job no: 545727
Work type: Student Assistant
Location: Maritime Academy
Categories: Excluded, Temporary, Part Time, Human Resources

Working Title: Human Resources Student Assistant (Fall 2025/Spring 2026)

Classification Title: Student Assistant-FWS/ Non-FWS

Department Name: Human Resources/Reception

Time Base: Part-time

Hours to be Worked: Up to 20 hours per week

Pay Plan: Hourly

Bargaining Unit: Excluded (E99)

Employment Type: Temporary

Pay Level and Pay Rate:

• Hourly Rate: $16.50/hour

Application Deadline: Interviews to begin Monday, March 10, 2025. Open until filled.

Job Summary:

Will perform reception duties for the administration building and support campus-wide mail distribution. This includes greeting and assisting visitors, answering phones, distributing department mail, posting outgoing mail, and generally assisting in various projects and tasks within HR. This position will also allow a student to gain knowledge and experience in Human Resources.

Job Duties:

• Provide front desk reception services for Human Resources. Direct staff/faculty/students/visitors to appropriate HR team member.
• Answer phones, transferring calls, and checking voicemail/reception email messages daily.
• Filing and/or shredding materials
• Photocopying/sorting/collating materials
• Updating the HR website
• Auditing and scanning of files.
• Distributing outgoing and incoming mail from multiple shipping services to the appropriate department/personnel
• Basic typing and data entry
• Processing incoming/outgoing mail and faxes.
• Other duties as assigned.

Required Qualifications:

• Typing and keyboarding skills and the ability to use standard office equipment.
• Ability to use standard word processing and data collection computer programs, specifically Microsoft Office Suite programs (Outlook, Word, Excel, Google Docs etc.)
• Strong organizational skills
• Punctuality
• Ability to maintain confidentiality
• Personable and friendly demeanor
• Ability to navigate and update websites

Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume.

Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.

Advertised: Feb 05 2025 Pacific Standard Time
Applications close: Open until filled.