HR Specialist 3

EPITEC; Plano (TX); On-site; USD 81,000 - 85,000; Full time

Job summary

EPITEC in Plano, TX is seeking an HR Specialist III to administer U.S. LOA, disability, and workplace accommodation programs, ensuring regulatory compliance and a positive employee experience.

The role partners with employees, managers, HR, Legal, Payroll, and third-party leave administrators to manage FMLA, ADA, PWFA, USERRA and state programs, maintaining accurate Workday records.

Onsite position, 12-month contract, pay range $39–$41 per hour.

Qualifications

• 5+ years of experience administering Leave of Absence, Disability, and ADA programs.
• Experience with third-party leave administrators.
• Experience supporting a multi-state U.S. workforce preferred.

Responsibilities

• Administer all U.S. leave programs, including FMLA, ADA, Short-Term Disability (STD), Long-Term Disability (LTD), Paid Parental Leave, Military Leave, Personal Leave, and applicable state leave programs.
• Serve as the primary liaison with Reliance Matrix/Reliance Standard Life Insurance, managing case escalations, claim reviews, operational performance, and service delivery.
• Lead the ADA interactive process and coordinate reasonable accommodation requests with employees, managers, HR, Legal, and healthcare providers.
• Ensure compliance with federal, state, and local regulations, including FMLA, ADA, PWFA, USERRA, and applicable state leave laws.
• Create, maintain, and close Leave of Absence events in Workday while ensuring accurate records and timely return-to-work processing.
• Partner with Payroll, HRIS, and business leaders to coordinate leave administration and employee return-to-work activities.
• Educate employees and managers on leave policies, workplace accommodations, and available benefit programs.
• Monitor leave activity, analyze trends, and recommend process improvements to enhance operational efficiency and employee experience.
• Develop and maintain leave policies, procedures, and supporting documentation.
• Assist with audits, regulatory compliance initiatives, and reporting requirements.
• Advise managers and employees on employment regulations, benefits policies, and personnel procedures.
• Prepare reports and documentation related to leave administration, compliance, and workforce analysis.

Skills

FMLA

ADA

PWFA

USERRA

Leave regulations

Workday

HCM system

Communication

Analytical skills

Confidentiality

Education

Bachelor's degree in Human Resources or related field

SHRM-CP/SHRM-SCP/PHR/SPHR/CLMS certification preferred

Tools

Workday or similar HCM system

Job description

Job Title: HR Specialist III

Contract Duration: 12 Months, Possible Extension

Location: Plano, TX

Work Arrangement: Onsite

Pay Range: $39 - $41/hr

Summary

The HR Specialist III will be responsible for administering and managing U.S. Leave of Absence (LOA), disability, and workplace accommodation programs. This role serves as a subject matter expert on leave administration, ADA accommodations, and regulatory compliance, while partnering with employees, managers, HR, Legal, Payroll, and third-party leave administrators to ensure a positive employee experience and compliance with federal, state, and local regulations.

Responsibilities

• Administer all U.S. leave programs, including FMLA, ADA, Short-Term Disability (STD), Long-Term Disability (LTD), Paid Parental Leave, Military Leave, Personal Leave, and applicable state leave programs.
• Serve as the primary liaison with Reliance Matrix/Reliance Standard Life Insurance, managing case escalations, claim reviews, operational performance, and service delivery.
• Lead the ADA interactive process and coordinate reasonable accommodation requests with employees, managers, HR, Legal, and healthcare providers.
• Ensure compliance with federal, state, and local regulations, including FMLA, ADA, PWFA, USERRA, and applicable state leave laws.
• Create, maintain, and close Leave of Absence events in Workday while ensuring accurate records and timely return-to-work processing.
• Partner with Payroll, HRIS, and business leaders to coordinate leave administration and employee return-to-work activities.
• Educate employees and managers on leave policies, workplace accommodations, and available benefit programs.
• Monitor leave activity, analyze trends, and recommend process improvements to enhance operational efficiency and employee experience.
• Develop and maintain leave policies, procedures, and supporting documentation.
• Assist with audits, regulatory compliance initiatives, and reporting requirements.
• Advise managers and employees on employment regulations, benefits policies, and personnel procedures.
• Prepare reports and documentation related to leave administration, compliance, and workforce analysis.

Skills

• Strong knowledge of FMLA, ADA, PWFA, USERRA, Short-Term Disability, Long-Term Disability, and multi-state leave regulations.
• Experience managing the ADA interactive process and workplace accommodations.
• Experience partnering with third-party leave administrators.
• Proficiency with Workday or a comparable Human Capital Management (HCM) system.
• Excellent verbal and written communication skills.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to manage highly confidential information with professionalism and discretion.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Ability to work independently and manage multiple priorities effectively.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience.
• 5+ years of experience administering Leave of Absence, Disability, and ADA accommodation programs.
• Demonstrated experience managing workplace accommodations and the ADA interactive process.
• Experience working with a third-party leave administrator.
• Experience supporting a multi-state U.S. workforce preferred.
• SHRM-CP, SHRM-SCP, PHR, SPHR, or Certified Leave Management Specialist (CLMS) certification preferred.
• Experience with Reliance Matrix/Reliance Standard Life Insurance or a similar leave administration provider preferred.
• Strong understanding of employment regulations, benefits administration, and HR compliance practices.