HR Specialist

Ontario Trillium Foundation; Lehi (UT); On-site; USD 42,000 - 56,000; Full time

Job summary

Amplēo is seeking an entry-level HR Specialist to support the Client-Facing Team across multiple client engagements. You’ll help with onboarding, data accuracy, and HRIS processes while learning from senior HR Partners and a Deal Partner. The role emphasizes accuracy, communication, and a client-first mindset.

You’ll work behind the scenes and with clients when scope allows, contributing to a fast-paced consulting environment and exposure to a full range of HR activities across portfolios.

Qualifications

• Early in HR career with eagerness to learn fast.
• Detail-oriented and proactive with strong follow-through.
• Able to handle multiple client engagements and priorities.

Responsibilities

• Coordinate onboarding for new hires across clients.
• Post job openings and manage interview scheduling and candidate communication.
• Support payroll processing and HRIS data accuracy across multiple clients.
• Maintain accurate employee records and assist with compliance documentation.
• Draft employee notices and client-facing communications.
• Provide admin support on employee relations under senior HR Partner guidance.
• Interact with client employees/managers as needed under oversight.

Skills

Recruiting coordination

Onboarding & integration

Payroll & HRIS support

Employee records & compliance

HR communications

Employee relations support

Client-facing support

Job description

The Opportunity

Amplēo HR is seeking a detail-oriented, proactive HR professional to join our Client-Facing Team as an HR Specialist. This is an entry point into fractional HR consulting -- you'll support senior HR Partners across a portfolio of client engagements, getting exposure to the full range of HR work that comes with serving multiple organizations at once.

You'll work behind the scenes and occasionally directly with clients, depending on the scope of each engagement. Either way, you'll never be far from real work. At Amplēo, there's no busy work for its own sake.

You'll work alongside senior HR Partners and a Deal Partner who provide oversight and context as you build your consulting instincts, with access to the Amplēo Toolbox of proprietary frameworks, templates, and playbooks.

This role is for someone early in their HR career who is hungry to learn fast, comfortable with variety, and ready to support work that actually matters to the businesses we serve.

Your Standard: Operating as an Investment

Every Amplēo consultant, at every level, is evaluated against a single distinction: are we an investment, or are we an expense?

An investment finds the work before being asked, proposes solutions to risks the client hasn't noticed, treats a silent inbox as a signal to dig deeper, and presents ready-to-sign work rather than new questions. The CEO never has to manage the HR function.

An expense waits for assignments, answers only the questions asked, treats a quiet client as "everything is fine," and hands tasks back for the client to review and approve.

Investments don't get cut. Expenses do. Every responsibility below assumes you are operating as an investment, regardless of which level you join at.

Who You Are

You are organized, dependable, and take pride in getting the details right. You understand that in a consulting environment, accuracy and follow-through aren't just nice to have -- they're what keep client relationships intact.

You're comfortable working across multiple priorities at once and don't need everything handed to you. You ask good questions when you need direction, but you don't wait to be told what to do next when the answer is obvious.

You're early in your HR career and you know it -- but you're not passive about it. You're here to learn, to contribute, and to grow into the kind of HR professional who can walk into any client and own the room.

You bring a client-first mindset even when you're working behind the scenes. You understand that the work you do -- the accurate data, the smooth onboarding, the timely communication -- is what makes everything else possible.

What You'll Do

Day-to-Day Client Delivery

On any given day, you might be coordinating a new hire's onboarding for one client while drafting a job posting for another. The work is operational and detail-driven, and it matters -- because the HR Partners you support are only as effective as the foundation you help build.

• Recruiting Coordination: Post job openings, schedule interviews, communicate with candidates, and keep the hiring process moving without dropping the ball.
• Onboarding & Integration: Coordinate new hire documentation, background checks, system setup, and orientation scheduling across multiple clients.
• Payroll & HRIS Support: Gather time records, process employee updates, and ensure data accuracy in HR systems.
• Employee Records & Compliance: Maintain accurate employee files, support status changes, and assist with compliance documentation across multi-state environments.
• HR Communications: Draft employee notices, internal documentation, and correspondence that is clear, professional, and on-brand for each client.
• Employee Relations Support: Provide administrative support on ER matters and assist with documentation when needed, always under the guidance of a senior HR Partner.
• Client-Facing Support: Depending on engagement scope, interact directly with client employees and managers, always with oversight from your HR Partner.

How You'll Do It

Beyond the work itself, Amplēo consultants operate by five principles. At the HR Specialist level, these are the habits you're building. Every day you practice them, you get closer to being the kind of HR professional our clients can't do without.

• Operate as an Embedded Partner. Function as a seamless extension of the client's leadership team, not a vendor they have to manage. Consistently deliver ready-to-sign solutions, focusing your efforts on returning time to the CEO.
• Prioritize Business Impact over HR Jargon. Translate every recommendation into tangible financial or legal risk terms. Acknowledge all messages within 24 hours and lead with the recommendation, not the background.
• Ensure Transparency and Predictability. Proactively elevate client issues to your oversight immediately, even when the issue is already resolved, ensuring they are never surprised by information coming from the client.
• Maintain Radical Neutrality. Sit outside the client's internal politics to provide an unbiased perspective. Deliver the hard truth when necessary, recognizing that candid advice is the core value the client pays for.
• Proactively Capture Value. Log time with detailed impact descriptions, not just activities, to ensure the client understands the full value delivered. Submit your tracker every Friday without exception.

Eagerness to Embrace the Amplēo Values

• Always Amplify: We draw on collective experience to multiply the expertise of our leaders and clients.
• Manage What Matters: We don't do everything; we do the things that matter most, both for our clients and our people.
• Progress to Perfection: We have a bias for action as we challenge the status quo in our people, thinking, execution, and results.
• Listen and Learn: We ask masterful questions and have an insatiable appetite for learning and improvement.
• Experts Without Egos: We collaborate and communicate to turn experience and insight into impact.
• Operate Like Owners: We are entrepreneurial, results over recommendations.