HR & Site Administrator

Activate; Pratt (KS); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Equity compensation

Health benefits

401K plan

Flexible spending accounts

Paid time off

Job summary

Antora Energy is seeking an HR & Site Administrator to own day-to-day operations, shipments, site-visit logistics, and HR support in Pratt, Kansas. This in-person role partners with the Site Manager and onsite team to enable mission-critical work.

You will manage onboarding, payroll liaison, vendor relations, site visits, inventory, and basic IT support while upholding Antora’s values and safety standards.

Qualifications

• Minimum 5 years experience in office administration, facilities coordination, plant administration or operations support.
• Proficiency with Google Workspace and Microsoft Office.
• The ability to travel if needed.
• Forklift certification, or willingness to be certified.

Responsibilities

• Orchestrate onboarding and HR support for employees.
• Coordinate office, facilities, shipments, and vendor relationships.
• Manage inbound/outbound shipments and site inventory.
• Plan and host site visits and stakeholder events.

Skills

Operational Excellence

Collaboration & Service Mindset

Tech & Tools Savvy

Problem-Solving & Ownership

Discretion & Reliability

Education

High School Diploma or equivalent

Tools

Google Workspace

Microsoft Office

Slack

ChatGPT

Claude

Job description

Antora Energy delivers affordable, reliable energy to industry, data centers, and the grid. Our thermal batteries turn low-cost electricity into always-on heat and power, without supply-constrained critical minerals or multi-year construction timelines.

We are growing our company with people who put team and mission first, value connection through laughter and joy, and work with humility and openness. We are committed to building a diverse, passionate, and creative team dedicated to a future powered by abundant, clean, low-cost energy.

Position Summary

The HR & Site Administrator will own day-to-day operations, shipments, site-visit logistics, and HR support, enabling the team to execute on mission-critical work. This is an in-person role in Pratt, Kansas. You are responsible for partnering with the Site Manager and the team that is based onsite.

Roles & Responsibilities

HR Support

• Orchestrate seamless new-hire onboarding.
• Act as benefit and payroll liaison, ensuring accurate timekeeping and employee data updates.
• Coordinate performance/feedback cycles, engagement surveys, and other HR events.
• Upload confidentiality and direct employees to appropriate HR resources.
• Other duties as assigned.

Office & Facilities Administratation

• Maintain snacks, beverages, janitorial supplies/services and office supply inventory; manage vendor relationships.
• Coordinate basic IT support or elevate to central IT; track hardware inventory.
• Lead organization initiatives to maintain office & inventory orderliness.
• Lead & support office, control room and plant furnishings.
• Other duties as assigned.

Shipments & Inventory

• Manage inbound and outbound shipments, including Bill of Ladings and PO/Invoice tracking.
• Maintain site inventory in connex, to include assisting in procurement of parts as needed.
• Track parts utilizing CMMS to reduce downtime for commissioning and operations.
• Other duties as assigned.

Site Visit & Event Coordination

• Plan and host visits for internal and external stakeholders, candidates, VIPs (e.g. greeting, catering, safety briefings,etc.).
• Create a welcoming experience that reflects Antora’s core values.
• Other duties as assigned.

Key Qualifications

• Operational Excellence - Proven ability to juggle logistics, facilities, and shipments with excellent follow-through.
• Collaboration & Service Mindset - Builds positive rapport with technicians, executives, and remote peers - effectively anticipates needs.
• Tech & Tools Savvy - Comfortable with HRIS and collaboration tools (Google Workspace, Slack, ChatGPT, Claude).
• Problem-Solving & Ownership - Thrives in ambiguous environments, takes initiative, and continuously improves processes.
• Discretion & Reliability - Handles sensitive information with integrity - able to operate in teams and demonstrates sound judgment as an individual contributor

Additional Qualifications

• High School Diploma or equivalent
• A minimum of 5 years experience in office administration, facilities coordination, plant administration or and operations support role
• Proficiency with Google Workspace and Microsoft Office
• The ability to travel if needed
• Forklift certification, or willingness to be certified

Work Location: Onsite - Pratt, Kansas

Salary Range: $25-33/hour

Salary Basis: Hourly

We note that the salary range listed above reflects Antora Energy's estimated pay for this position. The actual salary offered will be within the posted range and determined based on several factors including but not limited to a candidate's experiences, credentials and expertise, as they pertain to the position's requirements.

In addition to a competitive base salary, Antora Energy’s Total Rewards program includes equity compensation in the form of stock options, a premium health benefits package with life and disability insurance, a 401K plan with employer contributions, flexible spending accounts, and an industry leading paid-time-off policy that features flexible and inclusive holiday observance, as well as paid volunteer time off.

#LI-Onsite

When it comes to stopping climate change, we need everyone. We believe that having a diversity of backgrounds and experiences strengthens all of us, and we strive to create an environment where every one of us is empowered to create meaningful change.