HR Shared Services Representative

Dawn Foods Global; Jackson (MI); Hybrid; USD 50,000 - 76,000; Full time

Benefits offered by this job

Health insurance (on Day 1)

401(k) with company match

Paid holidays

Paid time off

Professional training

Career advancement opportunities

Job summary

Dawn Foods is seeking a People Services Representative to provide tier I administrative support across North America. You will respond to payroll, benefits, and MSS/ESS inquiries, ensuring accurate data entry and timely information for our People teams.

The role is hybrid, based in Jackson, MI, with on-site presence and up to 10% travel. Requirements include a high school diploma and 2+ years in admin support, plus familiarity with HR/payroll tasks and MS Office.

Qualifications

• High school diploma required; higher education preferred.
• 2+ years of experience in an administrative support role.
• Familiarity with HR, payroll, benefits administration, or related functions preferred.
• Strong computer skills and the ability to learn new systems quickly.
• Proficiency with Microsoft Office (Word, Outlook, Teams, Excel) and HR systems (ADP, SuccessFactors) preferred.
• Bilingual English/Spanish is a plus.

Responsibilities

• Provide HR, payroll, and leave software support; assist with timekeeping, payroll processing, and leave management.
• Assist managers in using Manager Self-Service (MSS) and Employee Self Service (ESS) for tasks like time-off approvals and performance reviews.
• Handle inquiries related to MSS/ESS systems and coordinate with a third-party vendor for leave data changes.
• Support onboarding, compensation, benefits, and leave management processes.
• Collaborate with benefit vendors and communicate benefits changes to teammates.
• Maintain accurate team member records and ensure compliance with employment laws and company policies.

Skills

Administrative support

HR/payroll knowledge

MS Office

HR systems knowledge

Bilingual (English/Spanish)

Education

High school diploma

Tools

Microsoft Office

HRIS systems (ADP, SuccessFactors)

Job description

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Dawn Foods is a global leader in bakery manufacturing and ingredients distribution. As the partner of choice for inspiring bakery success, we help customers grow their business through meaningful partnerships, research-driven insights and innovations, and products and expertise they can depend on. As a family-owned company, our commitments to our people, products, customers, and corporate values, are all part of our recipe for success.

Why work for Dawn Foods?

PEOPLE. PRODUCTS. CUSTOMERS.

Why should you apply? We invest in you!

• Industry-leading health insurance on Day 1!
• Competitive Pay
• 401(K) + company match
• 10 Paid Company Holidays
• Paid Time Off
• Professional training
• Family-owned business with over 100 years in service
• An opportunity for career advancement, working as part of an empowering workforce

Job Purpose And Overview

The People Services Representative provides tier I administrative support to the People Business Operations, Benefits, and Payroll teams across North America. This role serves as the first point of contact for employees, responding to inquiries related to payroll, benefits, and Manager Self-Service (MSS) and Employee Self-Service (ESS) systems.

Key responsibilities include assisting team members and managers with inquiries about HR, payroll, benefits, and leave, while ensuring accurate and timely information and data entry into our HR systems. This position plays a critical role in supporting a seamless and positive experience for our people. If you are detail-oriented, customer-focused, and enthusiastic about supporting an innovative HR team, we invite you to apply.

Work Environment & Travel Requirements

This is a hybrid role based out of the Home Office in Jackson, MI, requiring on-site presence at least 3 days per week with the ability to flex based on business needs. Candidates must reside within commuting distance of Jackson, MI to be considered. Up to 10% of travel may be required as needed. Relocation assistance is not provided for this position.

What will you do as a People Services Representative at Dawn Foods?

• Provide support to team members with HR, payroll, and leave software, including navigating and resolving issues related to timekeeping, payroll processing, and leave management
• Help managers utilize manager self-service for tasks such as approving time off requests, managing team member records, and processing performance reviews
• Address broad questions and provide assistance related to Manager Self Service (MSS) and Employee Self Service (ESS) systems
• Handle team members' leave administration tasks involving coordination with a third-party vendor to track leaves and enter data changes into the HR system
• Support onboarding, compensation, benefits, and leave management
• Work with benefit vendors to address issues and update team members on benefits changes
• Assist with employment-related inquiries and resolve complex or sensitive issues
• Maintain accurate team member records and manage leave of absence tracking
• Ensure adherence to country-specific, federal, state, and local employment laws and company policies. Support HR policy update initiatives
• Uphold and promote the Dawn Values and support organizational excellence
• Perform other related duties as assigned or requested

What Does It Take to be a People Services Representative at Dawn Foods?

Below are the minimum qualifications to be a fit for this job

• High school diploma required; pursuit of higher education preferred
• A minimum of 2 years of experience in an administrative support role
• Familiarity or previous experience supporting Human Resources, payroll, benefits administration, or related functions preferred
• Strong computer skills with the ability to quickly learn new systems, navigate multiple applications, and efficiently research and retrieve information
• Proficiency in Microsoft Office (Word, Outlook, Teams, Excel, etc.) and HR systems (ADP, SuccessFactors, etc.) preferred
• Strong verbal and written communication skills with the ability to provide effective support to Team Members, Managers, and People Business Partners at all levels of the organization
• Excellent analytical, problem-solving, negotiation, and organizational skills, with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment
• Ability to handle sensitive and confidential information with a high level of discretion and professionalism
• Capability to follow direction and work closely with teammates in a collaborative environment
• Proven ability to work collaboratively within a team environment, follow established processes and leadership direction, and provide administrative and operational support across HR-related programs and systems
• Bilingual (English/Spanish) speaking skills are a plus

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The normal setting for this job is an office environment and/or work-from-home office
• Regular use of a computer, keyboard, and telephone is required Must be able to read and analyze data on computer screens and reports for extended periods
• Occasional standing, walking, bending, and reaching may be required during normal work activities
• Ability to lift or move office materials and equipment up to 10-15 pounds may be required occasionally
• Manual dexterity sufficient to operate office equipment, including computers, printers, and other standard office devices, is required

Note: The level of physical effort may vary from site to site and in some cases be greater or lesser than documented here.

About Our Benefits

Dawn is proud to employ the top talent in the baking industry, and we reward our people with comprehensive health and well‑being coverage, competitive compensation packages, and award‑winning benefit offerings. We also help protect your future financial health with a generous 401(k) matching program that provides additional retirement funds and many tools and resources on financial wellness. Dawn encourages professional growth through tuition assistance and educational programs, and we are always searching for ways to improve our industry‑leading services and benefits.

Compensation

The base salary range for this position is $50,470-$75,710 with bonus eligibility.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, pregnancy, sexual orientation, gender identity/gender expression, citizenship status, military or veteran status, genetic information or any other status or condition that is protected by applicable law.

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