HR & Risk Management Technician

City of Dunedin; Town of Florida (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

A municipal organization seeks an Administrative Support staff member to assist in Human Resources and Risk Management. Responsibilities include onboarding, records management, and supporting employee events. Candidates must have strong organizational skills, experience with HR processes, and proficiency in Microsoft Office. The position offers a salary of $20.09 - $24.11 per hour and various benefits including medical insurance and paid leave.

Benefits

Medical insurance plans

Life Insurance and Long Term Disability

Vision & Dental Care

Paid parental leave

Flexible work schedules

Qualifications

• Minimum of three years of verifiable work experience in HR or administrative work.
• Proficiency in software systems is required.
• A valid Florida driver's license is necessary.

Responsibilities

• Provide administrative support to the HR and Risk Management Department.
• Assist with employee onboarding, offboarding, and records management.
• Coordinate employee programs and events.

Skills

Attention to detail

Multitasking

Customer service

Education

High school diploma or GED

College coursework in Human Resources or related field

Tools

Microsoft Office Suite

Human Resources Information Systems (HRIS)

Job description

Overview

This position provides administrative support to the Human Resources and Risk Management Department and assists with HR functions including employee onboarding, offboarding, records management and risk management activities. The ideal candidate will have a solid administrative background, strong attention to detail, the ability to multitask effectively, experience working with multiple software systems, and a general understanding of human resources practices.

Hiring Salary: $20.09 - $24.11 per hour (DOQ)

Additional Compensation Benefits:

• 3 medical insurance plans through Cigna
• Life Insurance and Long Term Disability
• Vision & Dental Care
• Annual & Sick Leave @ 5 % of scheduled annual hours
• Defined Contribution Plan 401(a) with generous 8% City contribution
• 11 paid holidays
• Flexible work schedules after probation has been met
• Paid parental leave

Under general supervision, performs routine to moderately difficult administrative, human resources and risk management duties to support the department director and staff. Duties include but are not limited to assistance with risk management processes, recruitment, employee on/offboarding and training coordination, maintaining department’s inventory of office supplies and equipment, maintaining online financial records, establishing and maintaining filing systems. Performs other related work as directed. This is a confidential position which requires discretion, excellent customer service skills, tact and some degree of independent decision making for routine tasks. This position reports to the Director of Human Resources & Risk Management.

ESSENTIAL JOB FUNCTIONS

The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position.

Administrative and Office Support

• Maintains personnel files and department records with confidentiality.
• Answers and directs telephone calls; greets and assists visitors; processes incoming and outgoing mail.
• Maintains and updates director’s calendar and meeting schedule as needed.
• Prepares, distributes, and tracks correspondence, reports, and routine communications.
• Monitors and orders office supplies; processes invoices and purchase requests through the City’s ERP system.
• Creates City ID cards and maintains employee photo database.
• Assists with the coordination and preparation ofvarious Department and Committee/Board meetings.
• May attend Board or Committee meetings as needed; prepares and distributes meeting minutes.
• Performs computer data entry to record and retrieve department data; creates and maintains spreadsheets and filesas needed.
• Scans and files all employee personnel files into computer database.
• Assists with departmental audits and prepares routine reports or surveys as requested.

Human Resources Support

• Coordinates pre-employment processes including background checks, physicals and drug screens.
• Processes new hire documentation and I-9 forms; completes E-Verify submissions and maintains related files.
• Assists with onboarding and new employee orientation.
• Processes employee evaluations, Personnel Action Requests (PARs), and merit increases; updates HRIS and personnel files.
• Prepares and processes end-of-employment paperwork and offboarding documentation.
• Maintains compliance posters for City buildings.

Employee Engagement and Events

• Coordinates quarterly luncheons with the City Manager.
• Assists with the coordination of employee programs and events such as the Employee Recognition Picnic, Public Service Recognition Week, Wellness Fair, and other City-sponsored initiatives.
• Tracks employee anniversaries and distributes recognition materials.

Risk Management and Records

• Conducts initial workers’ compensation and liability claim intake and forwards information to appropriate parties.
• Updates and maintains HR/Risk Management forms and templates.
• Processes public records requests as assigned.

Additional Job Functions

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

• Serves on employee activities committee(s) and/or other city committees as directed.
• Manages or assists with special projects and related duties as assigned or required.
• Assists with City Hall Receptionist duties as needed.
• Performs other related duties as required.

Requires a high school diploma or GED equivalency, supplemented by a minimum of three years of verifiable work experience in human resources or other administrative/clerical work. College coursework in Human Resources, Risk Management, Public/Business Administration or closely-related field is desirable.

Intermediate to advanced proficiency with the Microsoft Office Suite is required, with proficiency in the use of information systems software. Experience using Human Resources Information Systems (HRIS) and/or applicant maintenance software is preferred.

An equivalent combination of education, training and experience that provides the required knowledge, skills and abilities may be considered.

Must possess a valid Florida driver’s license.

Work experience in a governmental entity is preferred.

Completed Incident Command Systems (ICS) courses through the National Incident Management System (NIMS), or the ability to complete the required courses within one year of hire is required.

This position is Category C for the purposes of Dunedin Emergency Management. Employees in this category may be assigned to work as variety of schedules including compulsory work periods in special, emergency and/or disaster situations.

Performance Indicators

Knowledge of Job: Has knowledge of HR administration, recruitment, training, employee relations and benefit activities; understands Florida Sunshine and Public Records Laws; can support a department director and staff; maintains confidentiality; multi-tasks with tight deadlines; demonstrates initiative and independent judgment; communicates effectively and maintains professionalism.

Performance Aptitudes

Data Utilization: Compiles, organizes and uses information with software tools; interprets regulations and procedures.

Human Interaction: Delivers excellent customer service; builds cooperative working relationships; handles difficult customers professionally.

Equipment, Machinery, Tools and Materials Utilization: Uses standard office equipment and software.

Verbal Aptitude: Uses business English effectively in writing and speaking.

Mathematical Aptitude: Performs basic calculations and interprets decimals/percentages.

Functional Reasoning: Applies rational problem-solving; interprets instructions and adapts methods as needed.

Situational Reasoning: Exercises judgment in routine and non-routine situations; suggests process improvements.

ADA Compliance

Physical Ability: Sedentary to light work; some tasks may involve hand/eye coordination for data entry and office tasks.

Sensory Requirements: Visual and auditory perception, plus oral and written communication.

Environmental Factors: Generally performed in an office setting with extensive use of computers.

The City of Dunedin is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.