HR Representative / Office Administrator

4seasonspgh; Pittsburgh (Allegheny County); On-site; USD 40,000 - 55,000; Full time

Job summary

4seasonspgh in Pittsburgh is seeking an HR Representative / Office Administrator to manage daily operations, ensuring efficient scheduling and professional client communication. The role involves organizational tasks, communicating with field crews, and maintaining order within the office.

The ideal candidate is detail-oriented, has a high school diploma, and possesses strong communication and organizational skills. This position is crucial for the smooth operation and growth of 4seasonspgh.

Qualifications

• Must have reliable transportation.
• Must be organized and level-headed.
• Must have a laptop (or desktop computer) and access to Wi-Fi.

Responsibilities

• Coordinate service schedules and calendar updates.
• Respond to client inquiries and manage service requests.
• Assist with organizing job information and maintaining records.
• Help prepare invoices and track completed work.
• Support team communication and operational coordination.

Skills

Organizational skills

Client communication

Scheduling and calendar management

Education

High school diploma

Job description

HR Representative / Office Administrator

The Administrative Coordinator is responsible for supporting the daily operations of 4Seasons PGH by managing scheduling, communication, and basic office tasks. This role helps ensure that jobs are organized efficiently and that clients receive clear, professional communication.

The Administrative Coordinator works closely with the owner and field crews to keep operations running smoothly.

Key Responsibilities

• Scheduling & Calendar Management
  Coordinate service schedules, route planning, and calendar updates to ensure efficient daily operations.
• Client Communication
  Respond to client inquiries, schedule service requests, and provide clear communication regarding service timing, estimates, and updates.
• Administrative Support
  Assist with organizing job information, maintaining records, and keeping company systems organized and up to date.
• Invoicing & Documentation
  Assist with preparing invoices, tracking completed work, and maintaining basic administrative records.
• Operational Coordination
  Support the team by helping manage service details, keeping communication organized, and ensuring information flows clearly between the office and field crews.

Requirements

• Must have reliable transportation
• Must be organized and level-headed
• Must have graduated high school
• Must have a laptop (or desktop computer) and access to Wi-Fi.

About the Company

This role primarily involves office and computer-based work and requires strong organizational skills and attention to detail.

The Administrative Coordinator helps ensure that daily operations run efficiently while maintaining a professional experience for clients.

The Administrative Coordinator plays an important role in supporting the growth and organization of 4Seasons PGH and contributes directly to the efficiency and professionalism of the company.