HR / Recruitment Support Assistant

HRS Talent Solutions; Madison (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

HRS Talent Solutions is seeking an HR / Recruitment Support Assistant to help organize recruitment activity, maintain accurate records, and support day-to-day HR-related tasks in a professional environment.

The role focuses on coordination, communication, and administrative follow-through across hiring workflows, with opportunities to grow based on performance and reliability.

Qualifications

• Ability to provide administrative support for recruitment and HR-related activities.
• Assist with interview scheduling, calendar coordination, and applicant follow-up.
• Maintain organized records, candidate information, and internal documentation.
• Support applicant tracking updates and general hiring workflow coordination.

Responsibilities

• Provide administrative support for recruitment and HR-related activities.
• Assist with interview scheduling, calendar coordination, and applicant follow-up.
• Maintain organized records, candidate information, and internal documentation.
• Support applicant tracking updates and general hiring workflow coordination.
• Help prepare forms, documents, and routine HR or recruitment materials.
• Follow up on assigned tasks and help keep hiring activity organized and on schedule.
• Enter, review, and update information in internal systems and spreadsheets.
• Contribute to accurate, timely, and professional support across hiring and HR processes.

Skills

Strong organizational skills

Attention to detail

Ability to manage multiple routine/ops

Professional attitude

Dependable work habits

Clear written and verbal communication

Tools

Email

Calendars

Spreadsheets

Job description

HR / Recruitment SupportAssistant
Hiring Coordination & Administrative Support Role

About the Role

We are currently hiring for an HR / Recruitment Support position for individuals who are organized, dependable, and able to support hiring and human resources functions through strong coordination, communication, and administrative follow-through. This role is well suited to someone who can help keep recruitment activity organized, maintain accurate records, and support day-to-day HR-related tasks in a professional environment.

The position includes a combination of recruitment support, scheduling assistance, applicant tracking, document handling, communication follow-up, and general administrative coordination. The right candidate will be comfortable managing multiple routine responsibilities, following established processes, and helping support hiring and HR workflows with accuracy and consistency.

This is a strong opportunity for applicants who want to build or expand their experience in human resources, recruitment coordination, and administrative support. There is also room to grow over time for candidates who demonstrate reliability, professionalism, and strong overall performance.

Key Responsibilities

• Provide administrative support for recruitment and HR-related activities

• Assist with interview scheduling, calendar coordination, and applicant follow-up

• Maintain organized records, candidate information, and internal documentation

• Support applicant tracking updates and general hiring workflow coordination

• Help prepare forms, documents, and routine HR or recruitment materials

• Follow up on assigned tasks and help keep hiring activity organized and on schedule

• Enter, review, and update information in internal systems and spreadsheets

• Contribute to accurate, timely, and professional support across hiring and HR processes

Requirements

• Reliable transportation to and from the workplace, if required

• Strong organizational skills and attention to detail

• Ability to manage multiple routine tasks with consistency and professionalism

• Professional attitude and dependable work habits

• Ability to follow processes and handle information with care and accuracy

Preferred Skills

• Previous experience in recruitment support, HR administration, office support, or coordination is an asset

• Comfortable using email, calendars, spreadsheets, documents, and online systems

• Clear written and verbal communication

• Strong time management and ability to stay organized throughout the workday

• Ability to handle routine administrative work with accuracy and follow-through

• Professional, dependable, and team-oriented approach to support work

Compensation and Growth

This position offers a competitive starting wage based on experience, qualifications, and overall fit. There is also room for growth over time for candidates who show strong performance, reliability, professionalism, and the ability to take on additional responsibilities.