HR Recruitment Assistant Temp - HRS034 - Mon-Fri 9AM-5PM

WellLife Network, Inc.; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

WellLife Network is seeking a temporary HR Recruitment Assistant to support full lifecycle recruiting. The role involves managing job postings, onboarding administration, and providing recruitment support. The ideal candidate will have strong communication and computer skills, with a high school diploma or equivalent. Join a leading organization focused on diversity and community impact while enjoying comprehensive benefits.

Benefits

Medical, vision, and dental insurance

401(k) matching

Flexible spending accounts

Summer Fridays

Gym passes

Life insurance options

Tuition assistance

Mentorship

Leadership training

Qualifications

• 1-2 years of administrative experience.
• HRIS experience-Paycom preferred.

Responsibilities

• Assist with full lifecycle recruiting for various personnel.
• Manage job postings and onboarding administration.
• Maintain Applicant Tracking System.

Skills

Communication

Computer skills

Education

High School diploma or equivalent

Tools

HRIS

Microsoft Office Suite

Job description

Job Details

Job Location: Corporate Office (Main Office) - Lake Success, NY

Position Type: Temporary

Education Level: High School

Salary Range: $18.00 - $18.00 Hourly

Job Description

About WellLife Network:WellLife Network is a leading health and human services organization dedicated to supporting individuals and families across New York City and Long Island. Recognized as a 2023 top-rated nonprofit, WellLife Network empowers people to overcome life’s challenges and achieve greater independence, well-being, and inclusion. We offer a comprehensive suite of programs spanning mental health, developmental disabilities, substance abuse, housing, and employment support, all grounded in a commitment to compassionate, high-quality care. Central to our mission is an unwavering dedication to diversity, equity, inclusion, and belonging (DEIB) within our organization and in the communities we serve. As a trusted community partner, WellLife Network fosters a nurturing environment where everyone has the opportunity to thrive and realize their fullest potential.

Position Summary:The HR Recruitment Assistant, as part of the Central Recruitment Team, is responsible for assisting with full lifecycle recruiting for exempt and non-exempt full-time, part-time, temporary, contractual and intern personnel. Will provide a professional Recruitment Support and Administration function to the whole organization, acting as a reliable source of information and advice about best recruitment practice, processing all recruitment-related administration within agreed timescales and providing excellent customer service. The HR Recruitment Assistant will proactively assist with the development and achievement of the HR and Organizational outcomes.

This is a temporary role and will report to the HR Director.

Essential Accountabilities:

1. Process initial finger printing and background checks for new hire candidates and internal transfers as applicable.
2. Manage internal and external job postings ensuring all vacancies are accompanied by an approved requisition.
3. Handles onboarding administration
4. Answer inquires, assist with documents, correspondence, spreadsheets and reports as needed.
5. Enters new hires onto HRIS ensuring accuracy, completeness and confidentiality. Identify processing/data entry errors.
6. Issue identification badges.
7. Maintain Applicant Tracking System by removing job postings from Career Center site as positions are filled.
8. Assist Recruiters by conducting employment and education verifications and composing correspondence to include but not limited to offer letters and rejection letters.
9. Assist with the preparation of materials for job fairs as requested.
10. Answers telephone calls, screens calls, and assist with routine inquiries regarding recruitment matters.
11. Use initiative and judgment in matters requiring immediate attention and response.
12. Assist with HR records management by filing and retrieving files when necessary.
13. Maintains strict confidentiality of information used or viewed in the performance of job duties and responsibilities.
14. Coordination of company swag and set up of office space for new hires.
15. Competency with Microsoft Office Suite, including Word, and Excel.
16. Strong writing, presentation and analytical skills.
17. Perform other duties as assigned.

Qualifications

High School diploma or equivalent. Communication skills. Computer skills. HRIS experience-Paycom preferred. 1-2 years of administrative experience.

BENEFITS AND PERKS:At WellLife Network, we prioritize our employees' growth and well-being with a comprehensive benefits package that includes medical, vision, and dental insurance, 401(k) matching, and flexible spending accounts. Enjoy perks like Summer Fridays, gym passes, and life insurance options. Our commitment to career advancement includes tuition assistance, mentorship, leadership training, and more. As a qualifying employer for Public Service Loan Forgiveness, WellLife Network supports your career and financial goals while helping you make a meaningful community impact. Join us to experience a workplace that invests in your success and well-being!