HR Program Coordinator (Workforce Pathways & Programs)

Northwestern Medicine; Warrenville (IL); On-site; USD 55,000 - 70,000; Full time

Job summary

Northwestern Medicine is seeking an HR Program Coordinator to manage campus and community recruitment programs, coordinate pipeline initiatives with the NM Academy and Community Affairs, and lead external workforce award applications. The role involves representing NM at events and building partnerships with community leaders.

Ideal candidates will have a Bachelor's degree, strong MS Office skills, and proven project management abilities to handle multiple initiatives and deadlines.

Qualifications

• Bachelor's degree required.
• Demonstrated mastery of Microsoft Excel, Word, Access and PowerPoint.
• Excellent organizational, project management and time management skills.
• Detail oriented with commitment to follow through.
• Professional and polished communication skills.
• Ability to work under pressure in a fast paced environment.
• Flexible and comfortable with ambiguity.
• Strong curiosity, initiative, and active listening.

Responsibilities

• Manage all aspects of the Northwestern Medicine Campus and Community Recruitment Programs.
• Coordinate pipeline initiatives with the NM Academy and Community Affairs.
• Lead external workforce award applications by writing essays and compiling data.
• Represent Northwestern Memorial HealthCare at events related to pipeline activities.
• Develop and maintain relationships with community partners, customers and vendors.
• Collaborate with HR team and serve as a project team member on HR projects.
• Improve HR workforce initiatives through automation and streamlined processes.
• Complete administrative tasks for the Director, Human Resources and coordinate monthly HR team meetings.
• Adhere to timelines and independently navigate obstacles.
• Support projects and meetings through planning and execution.
• Maintain confidentiality and communicate ideas clearly in groups and one-to-one.

Skills

Project management

Organizational skills

Time management

Communication

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Access

PowerPoint

Job description

Description

The HR Program Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities

• Manage all aspects of the Northwestern Medicine Campus and Community Recruitment Programs.


• Coordinate pipeline initiatives in partnership with the NM Academy and Community Affairs.


• Leads coordination and completion of external workforce award applications including writing essays, compiling key data and metrics from across the organization (i.e. Working Mother 100 Best, HEI LGBT survey, Beckers Top Companies to Work For and other regional awards).


• Professionally represents Northwestern Memorial HealthCare by attending appropriate external and internal events and meetings related to pipeline activities.


• Develop and maintain relationships with all community partners, customers, vendors.


• Works collaboratively with other members of the HR division and serves as a project team member for various HR projects.


• Seeks to continually improve and enhance HR workforce initiativesthrough automation and streamlining.


• Additional Functions:
  
  
  • Completes administrative tasks/projects supporting the Director, Human Resources including meeting scheduling, management of P.O./invoices. Independently plans and executes activities in support of projects and meetings such as room scheduling, signage, catering, equipment, appropriate notifications.
  
  
  • Coordinates monthly HR team meetings.
  
  
  • Adheres to project timelines and able to independently navigate obstacles.
  
  
  • Performs miscellaneous tasks and projects as directed.
  
  
  • Adapts behaviors and work methods in response to new information, changing conditions, customer needs, and unexpected outcomes.
  
  
  • Embodies leadership, team building and group facilitation skills.
  
  
  • Builds trust with customers and team members.
  
  
  • Assists others in focusing on detailed tasks, actions and solutions.
  
  
  • Expresses ideas and facts in a succinct organized manner in groups and one-to-one conversations.
  
  
  • Maintains confidentiality.
  
  

Qualifications

Required

• Bachelor's degree.


• Demonstrated mastery of Microsoft Excel, Microsoft Word, Access and PowerPoint.


• Excellent organizational, project management and time management skills.


• Detail oriented with natural commitment to follow through.


• Professional and polished.


• Excellent communication skills (verbal and written).


• Ability to work under pressure in a fast paced environment.


• Flexible and demonstrates comfort with ambiguity.


• Strong intellectual curiosity, initiative, and highly effective listening skills.


• Comfortable handling multiple projects, accurately setting priorities on a regular basis.


• Thinks creatively and works as a collaborative team member.

Preferred

• Familiarity with PeopleSoft and web-content management.


• Master's degree

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position):

Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.