HR Program Coordinator (Workforce Pathways & Programs)

Northwestern Memorial Healthcare; Illinois; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Tuition reimbursement

Loan forgiveness

401(k) matching

Lifecycle benefits

Job summary

Northwestern Medicine seeks an HR Program Coordinator to advance the Scholars Program and related partnerships with Westinghouse College Prep. The role coordinates pipeline initiatives and awards submissions, while supporting employee recognition and HR projects.

You will professionally represent NM at events, build community partnerships, and work with the HR team to improve workforce programs through better automation and processes.

Qualifications

• Bachelor's degree required with strong organizational skills.
• Demonstrated mastery of Excel, Word, Access and PowerPoint.
• Excellent organizational, project management and time management abilities.
• Detail oriented with follow-through commitment.
• Professional and polished with strong written and verbal communication.

Responsibilities

• Manage all aspects of the Northwestern Medicine Scholars Program and partnerships with schools.
• Coordinate pipeline initiatives with NM Academy.
• Lead external workforce award applications including data gathering and essay writing.
• Support employee recognition programs and events with HR.
• Represent Northwestern Memorial HealthCare at external/internal events related to recognition, pipeline, and diversity.
• Develop relationships with community partners, vendors, and customers.
• Collaborate with HR team on various projects and initiatives.
• Improve HR workforce initiatives through automation and streamlined processes.
• Assist Senior VP of HR on projects and board reports.
• Perform administrative tasks for the Director of Human Resources and coordinate monthly HR team meetings.

Skills

Organizational skills

Project management

Time management

Attention to detail

Communication skills

Ability to work under pressure

Flexibility

Curiosity

Active listening

Multitasking

Team collaboration

Creative thinking

Education

Bachelor's degree

Master's degree

Tools

Microsoft Excel

Microsoft Word

Access

PowerPoint

Job description

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?

HR Program Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities:

• Manage all aspects of the Northwestern Medicine Scholars Program and broader Westinghouse College Prep partnership working directly with the students, Advisory Board, school leadership and Foundation grantors.
• Coordinate pipeline initiatives in partnership with the NM Academy.
• Leads coordination and completion of external workforce award applications including writing essays, compiling key data and metrics from across the organization (i.e. Working Mother 100 Best, HEI LGBT survey, Beckers Top Companies to Work For and other regional awards).
• Support and coordinate employee recognition program and events in partnership with Employee Programs Manager.
• Professionally represents Northwestern Memorial HealthCare by attending appropriate external and internal events and meetings related to recognition, pipeline and diversity activities.
• Develop and maintain relationships with all community partners, customers, vendors.
• Works collaboratively with other members ofthe HR division and serves as a project team member for various HR projects.
• Seeks to continually improve and enhance HR workforce initiatives and employee programs through automation and streamlining.
• Work with Senior Vice President of HR on projects as needed including writing board reports.
• Additional Functions:
  • Completes administrative tasks/projects supporting the Director, Human Resources including meeting scheduling, management of P.O./invoices. Independently plans and executes activities in support of projects and meetings such as room scheduling, signage, catering, equipment, appropriate notifications.
  • Coordinates monthly HR team meetings.
  • Adheres to project timelines and able to independently navigate obstacles.
  • Performs miscellaneous tasks and projects as directed.
  • Adapts behaviors and work methods in response to new information, changing conditions, customer needs, and unexpected outcomes.
  • Embodies leadership, team building and group facilitation skills.
  • Builds trust with customers and team members.
  • Assists others in focusing on detailed tasks, actions and solutions.
  • Expresses ideas and facts in a succinct organized manner in groups and one-to-one conversations.
  • Maintains confidentiality.
• EOE/AA.

Required:

• Bachelor's degree.
• Demonstrated mastery of Microsoft Excel, Microsoft Word, Access and PowerPoint.
• Excellent organizational, project management and time management skills.
• Detail oriented with natural commitment to follow through.
• Professional and polished.
• Excellent communication skills (verbal and written).
• Ability to work under pressure in a fast paced environment.
• Flexible and demonstrates comfort with ambiguity.
• Strong intellectual curiosity, initiative, and highly effective listening skills.
• Comfortable handling multiple projects, accurately setting priorities on a regular basis.
• Thinks creatively and works as a collaborative team member.

Preferred:

• Familiarity with PeopleSoft and web-content management.
• Master's degree

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position):

Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.